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Workstation manual

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1.
SOFTWARE
1.1. Donated Software
Line item GDS 4.1 from the List of Goods and Delivery Schedule
<MS:0080>
Every computer should be delivered with the following software:
Specifications
Item
Code
Description
Windows 7
<MS:0081>
Microsoft Windows 7 Professional – 32 bit Ukrainian
Microsoft
Office
<MS:0082>
Microsoft Office Professional Plus 2010 – Ukrainian
<MS:0083>
The donated Software should be installed and activated in accordance with the
procedure described in clause D.1 of this Section.
1.2. Security Software
Line item GDS 4.2 from the List of Goods and Delivery Schedule
<MS:0084>
The following security software should be installed:
Item
Specifications
Code
Description
Returnil
Virtual
System
Lite 2011
<MS:0085>
Returnil Virtual System Lite 2011software (Russian
language) preinstalled in the system image.
Microsoft
Security
Essentials
<MS:0086>
http://www.microsoft.com/ukua/security_essentials/default.aspx - Ukrainian language.
<MS:0087>
Listed above software should be pre-installed and activated before delivery to the
Project Sites.
1.3. Additional Software
Line item GDS 4.3 from the List of Goods and Delivery Schedule
<MS:0088> The Vendor should deliver every computer with the following software (all
software listed below is free or open source):
Item
Specifications
Code
Description
Windows
Live
Essentials
<MS:0089>
The latest version at the time of installation (Ukrainian
language version), preinstalled in the system image.
Adobe
Reader
<MS:0090>
The latest version at the time of installation (Ukrainian
language version), preinstalled.
Skype
<MS:0091>
The latest version at the time of installation (Ukrainian
language version). The installation file located in the
folder “INSTALL” on BIBLIOMIST user desktop.
Yahoo
Messenger
<MS:0092>
The latest version at the time of installation (Ukrainian
or Russian or English language version if available, in
the listed order). The installation file located in the
folder “INSTALL” on BIBLIOMIST user desktop.
Adobe Flash
Player
<MS:0093>
Adobe Flash Player 10 (or latest version at the time of
installation), preinstalled.
Java (JRE)
<MS:0094>
The latest version at the time of installation,
preinstalled
ICQ
<MS:0095>
The latest version at the time of installation (Ukrainian
language version). The installation file located in the
folder “INSTALL” on BIBLIOMIST user desktop.
Pop-up
survey
software
<MS:0096>
Pop-up survey software, preinstalled.
Configuration file should be requested by emailing to:
tech-support@irex.ua.
7 Zip
<MS:0097>
The latest version at the time of installation (Ukrainian
language version), preinstalled.
WinDjView
<MS:0098>
The latest version at the time of installation (Russian
language version), preinstalled.
Web
Filtering
Software
<MS:0099>
Suid+SARGE+SquidGuard software, preinstalled and
configured.
<MS:00100>
Listed above Software should be checked and activated, before delivery to the
Project Sites.
D.
1.
SERVICES’ SPECIFICATIONS
SOFTWARE INSTALLATION
1.1. General
<MS:00101>
Each desktop computer should be delivered to the final beneficiary (The Library)
with operating system and specific software installed, activated, and configured as described
below.
Each PC will be supplied with the following two HDD’s:
a.
1st HDD, size: 500 Gb – main HDD (OS will be installed on it) – it
will be referred as HDD1 in this document;
b.
2nd HDD, size: 500 Gb – secondary HDD (Backup of OS will be
stored on it) – it will be referred as HDD2 in this document.
HDD1 must be connected to the lowest number of SATA port (example, SATA0, or
SATA1 depending of motherboard specification)
BIOS settings:
 Password protected; the passphrase will be provided by the contract
signing;
 All boot options should be disabled except HDD1.
Microsoft Windows 7 Professional Edition Ukrainian, 32bit
Note: Microsoft Windows OS, MS Office 2010, antivirus, codec pack, WIN DjView
reader, Adobe Reader, Adobe Flash Player, Java JRE, WEB filtering software, PopUp Survey,
Windows Live Essentials, 7 ZIP, drivers (except Web camera, Printer and Scanner Drivers) and
the latest system updates will be preinstalled in the Windows Image file which should be
deployed on each PC using the “System Image Recovery” tool. In addition, the system image
also includes all required OS settings, such as disk partitions, user accounts and system
restore/update configuration, however, it is recommended to check all settings upon deploying
the image with accordance to this Manual.
The installation files of additional software which was not included to installation image,
located on the desktop of “BIBLIOMIST” account in “INSTALL” folder.
Image Deployment
1. Connect the external hard drive with system image;
2. Put the Installation DVD of Windows 7 Professional UA, 32 bit into the DVD drive;
3. Boot PC from Installation disk using the F12 key on startup and choose DVD drive as
boot device;
4. OS Language – UA
Time/Currency format – UA
Input keyboard – US
5. On the next screen choose “Repair Computer”;
6. Restore your computer using a system image created earlier;
7. The system will automatically find the required image and suggest to use it for
installation;
8. Mark the check box “Format and repartition disks”;
9. Press “Start” button and choose “yes” in next popup message.
The system restore will take approximately 10 minutes. By the end of system image installation
the vendor should change the Computer Name with accordance to IREX requirements described
further in this Manual.
SOFTWARE
<MS:00102>
The operating system (OS) must be installed with all Windows updates (security,
software and hardware updates) that are available at the time of installation. The OS must be
activated following the clause “Licensing, Media Download and Product Key Information”
below, using the product key pertaining to the Library. The Purchaser reserves the right to
change the OS with providing the set of configuration instructions.
<MS:00103>
Configuration:
1.
There are two partitions should be created on HDD1 before OS
installation; partition details are listed below:
 1st partition have size: 400GB (HDD1), named “OS” and labeled
with letter: C (further OS in this document);
 2nd partition should take all other space of HDD1, named
“Bibliotekar” and labeled with letter E;
2.
During the Windows installation the “Default Input language” should be
configured to English (US). In addition, a user profile with administrative rights
should be created with the following attributes:
User name: bibliomist
Password: will be provided at the contract signing
3. Vendor should carefully assign NetBIOS names to PC (the IREX computer’s serial
number) using the IREX s/n list (will be provided via email through request to
tech-support@irex.ua).
An Example of PC name – L02031239-00-01 (the last two characters is PS number
in one library), Administrator PC should be tagged as “01”, in case of availability
in the library specification.
Note: Administrator PC is a computer with physical connection to the printer /
scanner through USB port.
4. Each Computer should be invited into the “BIBLIOMIST” work group with shared
“My Documents” and “Printers” folders;
5. Set bibliomist logo as a desktop background (will be provided via email through
request to tech-support@irex.ua); preinstalled on the system image.
6. Add following desktop icons:
 Computer;
 User’s Files;
 Network;
 Recycle Bin.
7. Add following shortcuts on the desktop:
 Skype;
 Yahoo! Messenger;
 WinDjView;
 ICQ;
 Windows Live Messenger;
8. Protection Settings will be set to “Off” for all drives; please, note that this setting
is on by default.
9. Configure the Internet Explorer 9 for the first use:
 Internet Explorer should be installed without any toolbars;
 Use recommended security and compatibility settings;
 Use http://bibliomist.org as a home page.
10. Install printer/scanner drivers to all PC’s (driver shortcuts should be removed from
the desktop). Upgrade option for scanner/printer software should be turned off.
Share the printer connected to administrator PC and install it on every computer in
the library (using NetBIOS name of administrator workstation); this printer should
be default in the system.
The printer/scanner services should be configured to run smoothly on both
Bibliomist and Public user accounts. Default scanner settings are the following:
 Scanning should be processed in *.jpg format;
 resolution of image is 300 dpi
11. Add next keyboard input languages:
 Ukrainian;
 Russian;
 English (default input language).
12. Set the following power options (Control Panel>>Power Options>>Change when
the computer sleeps):
Never
Turn off the display
Never
Put the computer to sleep
13. The screensaver should be configured on idle mode after 10 min. By default it is
enabled.
14. Configure Windows Media Player for the first use:
 Use recommended settings.
Microsoft Office Professional Plus 2010 – Ukrainian
<MS:00104> Microsoft Office Professional Plus 2010 must be installed with all available
updates, configured for receiving automatic updates and activated using the product key
pertaining to the Library. The application should also be accessible under the Bibliotekar
and Public user accounts. Microsoft Office should be personalized using the following
attributes:
User name: Bibliomist
Initials: GL
Microsoft Security Essentials
<MS:00105> The Antivirus software should be installed with default settings then updated
using the “Update” option. Choose the following installation option:
Clear
Join the Customers Experience Improvement program
Check
I do not want to join the program at this time
Check
If no firewall is turn is turned on, turn on Windows Firewall
(Recommended)
Configuration: the following settings should be applied (Settings>>Scheduled Scan):
Clear
Run a scheduled scan on my computer (recommended)
Windows Live Essentials
<MS:0080>
Choose the following installation option:
Clear
Set your search provider
Clear
Set your home page
Clear
Help improve Windows Live
Clear
Help improve search results
Configuration:
- Add Windows Live Messenger shortcut on the desktop;
- Automatically startup should be disabled (unchecked);
- Automatic sign in should be disabled (unchecked).
Adobe Reader
<MS:0081>
The package should be installed with default settings.
Configuration:
- Automatic updates should be disabled (Edit>>Preferences>>Updater).
Skype
<MS:0082>
Installation option:
- Do not install Google Toolbar;
- Default startup and no automatic updates should be unchecked;
- Create desktop icon;
- Do not install Skype Extras manager with Google Toolbar;
- Do not install Skype plug-in for Internet Explorer;
By complete the installation, log on to Skype and test audio and video settings to work
(Tools>Options>Audio; Video settings) with the specific drivers installed for all accounts on the
system. Save settings.
Yahoo Messenger
<MS:0083>
Choose the following installation option:
Check
Create a Desktop shortcut
Check
Create a Quick Launch shortcut
Clear
Yahoo! Toolbar
Clear
Yahoo! BrowserPlus
Clear
Make www.yahoo.com my browser home page
Clear
Make Yahoo! My browser’s defaults search engine and install Yahoo!
Search Protection* to alert me of any attempts to change it.
Configuration: Go start>>run>>msconfig and disable automatic startup in startup tab.
Adobe Flash Player
<MS:0084>
Installation option: use default settings.
Java (JRE)
<MS:0085>
Installation option: use default settings.
ICQ
<MS:0086>
Choose the following installation option:
Clear
Make ICQ Search my default search engine.
Clear
Make ICQ Search home page.
Clear
Install ICQ Toolbar.
Check
Create a desktop icon.
Configuration: Go to Menu>>My Tools>>Settings>>Sign in and uncheck
option: “Open on Windows start-up”.
7 Zip
<MS:0087>
Installation option: use default settings.
WinDjView
<MS:0088>
Choose the following installation option:
Clear
Install Yandex. Bar for Internet Explorer and Mozilla Firefox.
Clear
Set Yandex as my home page and notify of attempts to change it.
Clear
Set Yandex as my default search engine and install Yandex panel for
Opera browser.
Pop-up survey software
<MS:0089>
Configuration instructions will be provided upon request to tech-support@irex.ua.
Web Filtering Software
<MS:0090>
Installation instructions will be provided upon request to tech-support@irex.ua
Web camera, Printer and Scanner Drivers
<MS:0091>
Installation instructions: auto – updates should be disabled.
Windows Update
<MS:0092>
Setup the following settings for Microsoft Windows updates (go to Start>Control
Panel>System and Security>Windows Update>Change Settings):
Chose
Never check for updates (not recommended)
Clear
Give me recommended updates the same way I receive important
updates
Clear
Allow all users to install updates on this computer
Clear
Give me updates for Microsoft products and check for new optional
Microsoft software when I update Windows
Clear
Show me detailed notification when new Microsoft software is available
<MS:0093>
Choose option “Don’t notify me and don’t display the icon (not recommended)” in
the Control Panel\Windows Security Center\Change the way Security Center alerts me.
Returnil Virtual System Lite 2011
<MS:0094>
Purchaser reserves the right to change specification with further providing the set
of instructions and configuration requirements.
<MS:0095>
Vendor will have the option to configure Virtual System Lite 2011 using a
predefined user account that can be imported during the configuration of the software. The
predefined account could be requested by sending e-mail to tech-support@irex.ua. The
Virtual System Lite 2011 should be installed with Russian interface.
Installation option: use default settings.
1. Choose the following installation options:
Check
Install Returnil Virtual System Lite 2011
Check
Restrict program access
Check
Disable System Protection while in Windows Safe-mode
Clear
Allow this client access to remote control
Skip
Create your virtual disk
Set up the Russian language on Returnil:
Open the “Install” folder on the desktop of Bibliomist account, go to “Returnil” and copy the
RvLang file into the “C:\Program Files\Returnil system lite 2011”. Overwrite the file.
<MS:0096>
Configuration:
Create a new account: Bibliotekar and Public. The following configurations shall be done:
Vendor should perform the following actions under “Bibliotekar” and “Public” user accounts:
a) Set bibliomist logo as desktop background.
b) Add following desktop icons:
 Computer;
 User’s Files;
 Network;
 Recycle Bin;
 Windows Live Messenger.
c) Add following keyboard input languages:
 Ukrainian;
 Russian;
 English (default input language);
d) Proceed with basic configuration in following applications and make sure that end user will
not receive any popup notification in future:
 Internet Explorer (Use recommended security and compatibility settings; use
http://bibliomist.org as a home page);
 Personalize Microsoft Office using the following attributes: User name: Bibliomist, Initials:
GL (go to File>Options>General) ;
 Adobe Reader (Use recommended settings and disable auto update);
 ICQ (change language to Ukrainian);
 Skype;
 WinDjView (change language to Russian);
 7 Zip.
e)
Configure the Windows Media Player for the first use:

Use recommended settings
f) To check up that types of files opened following applications:
.djvu, .djv – WinDjView;
.pdf – Adobe Reader;
.rar – 7Zip
.zip – 7Zip
*Please, note that the Public user should be locked only after all applications are configured on
the Public user, otherwise the changes will not be retained!
Protect drive E: (Bibliotekar)
Deny access to drive E: (Bibliotekar) for Public account.
(Click right button of mouse on the drive E: and select properties>>security>> edit >>add>>
advanced>>FindNow. Select “Public” account and click add. Check on the checkbox in column
“Deny” Full Control. Click ok)
2.
Use the settings outlined in the table:
System Protection
Clear
Enable protection automatically when Windows starts
Configuring TAB
Settings
Check
Disable System Protection while in Windows Safe-mode
Clear
Turn VM Protection automatically When IE is started
Check
Automatically start Virtual Mode for Public account login
Check
Automatically reboot the system for public account log off
Clear
Allow Session Lock for all users without a password
Check
Show program icon in the tray area
Clear
Show toolbar on your Desktop
Check
Restrict program access ( the password will be provided at
the contract signing upon request to: tech-support@irex.ua.)
Clear
Allow this client connected to remote console
Backup for Windows
<MS:00160> Backup options:
1. Vendor will format HDD2 – disk in NTFS file system and create a logical
partition with the following attributes:

Name: Backup;

Letter D: ;
2. Hide Backup partition from the file system using Group Policy. (go to
Start>Run> type “gpedit.msc”>under “user configuration” choose
“Administrative Templates”>Windows Components>select folder
“Windows Explorer”>at the right side select “Hide these specified
drives”). Please note that after system image installation the D drive will
be already hided but not formatted.
3. Make a full backup of HDD1 (partitions: OS and Bibliotekar (E:) ) to
Backup partition. (go to Start>Control Panel>System and
Security>Backup and Restore>Create a System Image), do not create a
recover disk.
1.2. Donated Software Installation
In order to install the Microsoft software, Vendor must be authorized to download donated
software and automated installation tools from the Microsoft Volume Licensing Service Center
(https://www.microsoft.com/licensing/servicecenter). As such, the Vendor must have a preexisting relationship with Microsoft in order to be eligible to bid. Additionally, the Vendor must
acquire the following certifications to install the software:
<MS:00161>
OEM hardware solutions (Microsoft based hardware solution delivery)
<MS:00162>
Advanced Infrastructure Solutions Windows Desktop Deployment (installation
and updates to the operating system – for Microsoft Windows 7)
<MS:00163>
Information Worker Solutions Office Deployment (Microsoft Office installation)
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