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Microsoft Enterprise Agreement Review - ValueOptions

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Microsoft Rights
Management Service (RMS)
Review
April, 2008
RMS Is Information-Protection Technology
Microsoft Windows Rights Management
 This presentation outlines:
 How Microsoft Windows Rights Management Services
(RMS) helps ValueOptions users safeguard confidential
information from unauthorized use.
 How to Work with RMS-enabled applications.
 How information protection with RMS is stringent and
persistent—it remains with the information, online and
offline, inside and outside of the firewall, and inside and
outside of the ValueOptions network.
2
Microsoft Windows Rights Management Presentation
RMS is a Secure Formula
Microsoft Windows rights management and the trained ValueOptions user are
part of a Winning Formula for exceptional information security…
Compose email/ office
with RMS permissions
Send RMS file email or share
+
• Files created
can be locked
down within
same office
application
3
Ensure privacy and
security with co-workers
+
• Files can be
emailed within
outlook or OWA
with additional
privacy
Microsoft Windows Rights Management Presentation
• End user can
easily open and
unlock files
within their office
application.
Using the Rights Management Client
Using the Rights Management Client
The following permission options are available when sending an e-mail:
•Unrestricted Access – This is the default setting. All e-mails are set up
with unrestricted access unless another option is selected.
Do Not Forward – This option can be used for confidential e-mails that
should not be forwarded to anyone other than the original recipient. This
option still allows the e-mail to be printed.
Read-only – This option prevents any changes from being made to the
original e-mail. This option still allows for printing and forwarding.
ReadOnly-NoPrint-NoForward – This option is the highest level of security
for an e-mail.
4
Microsoft Windows Rights Management Presentation
Using RMS in an E-mail with permissions
Composing an E-Mail With Permissions
To create an e-mail with permissions:
1.Create a new e-mail.
2.Select Permission from the File drop-down list.
3.Select the applicable permission.
Select Applicable Permission
The status window above the address field will be updated to reflect the
permission level of the e-mail.
1.Compose the e-mail.
2.Add recipients.
3.Select Send.
5
Microsoft Windows Rights Management Presentation
Using the Client With Word, Excel, and
PowerPoint
The following options are available in Microsoft Word, Excel and
PowerPoint when creating a new document.
•Unrestricted Access – This is the default setting. All documents are set up with
unrestricted access unless another option is selected.
•Do Not Distribute – This option enables custom read/write permissions to be
set up for a document.
•Read-only – This option prevents any changes from being made to the original
document. This option still allows for printing and forwarding.
•ReadOnly-NoPrint-NoForward – This is the highest level of security for a
document.
6
Microsoft Windows Rights Management Presentation
Limitations of RMS
The following issues are limitations of RMS for ValueOptions users:
7

RMS only works with Microsoft Office products – Outlook 2003,
Word 2003, Excel 2003, and PowerPoint 2003 are items that can be
RMS protected within ValueOptions.

RMS works only with ValueOptions users or those with
Windows Live accounts– RMS locked documents can not be used
to send to other organizations outside of ValueOptions, unless the
target has a Windows Live account and are setup for RMS already
proper authentication or support cannot be guaranteed outside of VO
personnel however.
Microsoft Windows Rights Management Presentation
In closing - The benefits of using RMS
8
•
Today’s easy distribution of digital content allows sensitive information
to reach people who were never intended to receive it. Rights
Management service (RMS) helps you prevent sensitive information
from getting into the hands of the wrong people, whether by accident
or carelessness.
•
RMS essentially helps you control your files even after they have left
your desktop!
•
Ensure privacy and security with your co-workers on sensitive
information files and emails.
•
Restrict e-mail with internal ValueOptions employees to “read only”
“Do not forward” or “ReadOnly-NoPrint-NoForward”
•
Restrict Word, Excel, and PowerPoint files read/write ability and
email/print possibilities.
Microsoft Windows Rights Management Presentation
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