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How to Record a Wire Payment in TxEIS - Esc18.net

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How to Record a Wire Payment in TxEIS
This document will provide step by step instructions on three options to record wire
payments (i.e. tax, TRS, etc.) in TxEIS. It is up to your district to select which option to use.
Below are your three options:
A. In Human Resources, create a transfer check to record and interface
wire payment(s) to Finance.
By selecting this option, the transaction(s) will be displayed on the:
 FIN1250 - Check Register as checks (you will need to input �Y’ in
the Include Transfer Checks parameter).
пѓј Bank Reconciliation
B. In Finance, create a district written check to record the wire payment(s).
By selecting this option, the transaction(s) will be displayed on the:
 FIN1250 - Check Register as checks (you will need to input �Y’ in
the Include Transfer Checks parameter).
пѓј Bank Reconciliation
C. In Finance, manually create a journal entry to record the wire
payment(s).
By selecting this option, the transaction(s) will NOT be displayed on the:
 FIN1250 - Check Register as checks (you will need to input �Y’ in
the Include Transfer Checks parameter).
пѓј Bank Reconciliation
Page | 1
A. To create a transfer check(s) in Human Recourses to record and interface to Finance:
1. Go to Utilities > Transfer Transaction Processing > Transaction Maintenance
page to create the transfer check(s). NOTE: If you setup a deduction code for your
wire payment, start on the Create Transactions page.
 Click +Add
 Input the Pay Date
 Input the Vendor Name and Vendor Nbr
 Input the Deduction Amt
 Input the Account Code
 Click Save.
 Repeat these steps for additional wire payments.
2. Go to Utilities > Transfer Transaction Processing > Process Transfer Checks
page to record and interface the wire payment(s) to Finance.
 Input the Check Date (recommend using wire transfer date)
 Click Preview
Page | 2



Select the vendors to pay.
Input the Check Nbr (recommend inputting the type of wire payment
and the month)
Click Next



Select Update Transfer Check Transaction Table
Select Update Finance Tables
Click Update


When prompted, create a backup.
Click OK.
3. The wire payment(s) is now recorded in Finance. To verify the amount(s), go to
Inquiry > General Ledger Inquiry > General Ledger Inquiry page.
Page | 3
B. To create a district written check(s) to record the wire payment(s) in Finance:
1. Go to Maintenance > Postings > Check Processing - PA page to create the
district written check(s).
 Click Add PA
 Input the Vendor Name and Vendor Number
 Click +Add
 Input the Account Code
 In the Type field select District
 Input the Check Nbr (only numeric characters are allowed)
 Input the Check Date (recommend using wire transfer date)
 Input the Reason
 Input the Net Expend Amt
 Click Save
 Repeat these steps for additional wire payments.
2. The wire payment(s) is now recorded in Finance. To verify the amount(s), go to
Inquiry > General Ledger Inquiry > General Ledger Inquiry page.
Page | 4
C. To create a Journal Entry to record the wire payment(s) in Finance:
1. Go to Maintenance > Postings > Journal Actual page to create the Journal
Entry.
 Click Add JV
 Input the JV Number and JV Description
 Click +Add
 Input the Account Code (You must debit the liability account 2XXX AND
credit the cash account 1XXX.)
 Click Refresh Totals
 Click Save
2. The wire payment(s) is now recorded in Finance. To verify the amount(s), go to
Inquiry > General Inquiry > General Ledger Inquiry Ledger page.
Page | 5
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