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How to Form a Club - Federal Way Public Schools

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TJHS
Club
Application
Packet
This packet is to be returned to
Mrs. Printz directly or placed in her box in the Main Office
PLEASE TAKE A MOMENT TO READ THE FOLLOWING
INFORMATION FOR IT IS IMPORTANT WHEN FILLING
OUT THIS PACKET
пѓ� The necessary forms to be completed for this packet to be eligible are:
o Establish a Club Form
o Member List & Officer List
o ASB Club/Account
o Constitution
Application
o Budget
пѓ� All forms and items in this packet that need to be turned in, must be turned in at the
same time to Mrs. Printz directly, or placed in her box in the Main office.
ESTABLISHING A CLUB FORM
пѓ� Find a valid Advisor who is staff at Thomas Jefferson High School.
пѓ� You must fill out the entire Establishing a Club Form thoroughly.
пѓ� It must only be signed by the Club President and the Club Advisor in the appropriate
places.
OFFICER LIST
пѓ� Before a club can be submitted for approval, it must have a club President, Vice
President, Secretary, and Treasurer, which will be listed on this form.
пѓ� All club officers must own an ASB card or will not be able to participate in any ASB
funded activity.
MEMBER LIST
пѓ� All members in a club must have an ASB card. If not, they cannot and will not be a
part of any ASB funded activity (Article III, Section III of the TJHS ASB Constitution).
пѓ� Before a club can be submitted for approval, they must show evidence that they will
have at least 10 members with ASB in their club. Please note 6 non officers on this
section. Officers will sign under the officer section form.
ASB CLUB/ACCOUNT APPLICATION
пѓ� This form allows a club to receive an account and all clubs must have an account
and is sent to the district for approval, so please be accurate.
пѓ� It must be completely filled out and signed by three club representatives/Officers and
be turned in with the other forms to Mrs. Vaughan directly, or placed in her box in the
Main office.
CONSTITUTION
пѓ� All clubs must have a completed constitution to become a club, if not, student
council will not approve it.
пѓ� Do not fill the blanks in with pen. Everything must be typed out and printed.
BUDGET
пѓ� All clubs must have a completed budget that states what they will be spending
money on (if anything) List all fundraisers, things members will buy, and things the
club will pay for on the form
OFFICER LIST
I, the undersigned, state that I am a student at Thomas Jefferson High
School, and am currently an owner of an ASB card for the current year.
________________________
President – Print Name
_________________________________
Email Address (Print clearly please)
________________________
Vice President – Print Name
_________________________________
Email Address (Print clearly please)
________________________
Secretary – Print Name
_________________________________
Email Address (Print clearly please)
________________________
Treasurer – Print Name
_________________________________
Email Address (Print clearly please)
MEMBER LIST
I, the undersigned, state that I am a student at Thomas Jefferson High
School, and am currently an owner of an ASB card for the current year.
Name
Signature
Student #
1
2
3
4
5
6
Officers may not sign this form. The officer list is included for officers.
Federal Way Public Schools
ASB Club/ Account Application
Date of application:______________________________________________________
Name of club/account:__________________________________________________
ASB Acct Code
____________
Resolution No.
____________
Date Approved
Current ASB account code:______________________________________________
Purpose of club/account (or attach a copy of your constitution):
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
Club Representatives:
_________________________
Print name & Title
_________________________
Print name & Title
_________________________
Print name & Title
_________________________
____________________________
Signature
____________________________
Signature
____________________________
Signature
Print name & Title
____________________________
_________________________
____________________________
Student Council Approval: _________________________
Print name
____________________________
Administration Approval:
_________________________
____________________________
Club/Account Advisor:
Print name
Print name
Signature
Signature
Signature
Signature
______________________________________________________________________________________________________________
Original: business Office
052397
Yellow: Business Office
Pink: Originator
Financial Services
Thomas Jefferson Sample Constitution
(Do not write on this mock constitution, you must type it out with this format and attach it to your club application form)
Name of Club
Preamble
We, the students, for the promotion of good government, good sportsmanship, student
activities, and the general welfare of the students of Thomas Jefferson High School, establish this
Constitution of the _______________________________________ Club.
Article 1. (Name of organization)
Section A. It is resolved that the name of this organization shall be the _____________________ Club of
Thomas Jefferson High School,
Article 2. (Purpose)
The Purpose of this organization shall be to:
_______________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________
Section A.
1. To Create
________________________________________________________________________________________________________
2. To Achieve
_______________________________________________________________________________________________________
Section B.
1. To Create
______________________________________________________________________________________________________
2. To Achieve
______________________________________________________________________________________________________
Article 3. (Membership)
Section A. Membership in _________________________________________________ Club is established by:
_________________________________________________________________________________________________________
Section B. Membership in _________________________________________________ Club is maintained by:
_________________________________________________________________________________________________________
Article 4: (Duties)
Section A. Duties of _________________________________ Club:
1. To create
______________________________________________________________________________________________________________
2. To assist
______________________________________________________________________________________________________________
3. To achieve
_____________________________________________________________________________________________________________
4. To organize
____________________________________________________________________________________________________________
5. To attend
______________________________________________________________________________________________________________
6. To support
______________________________________________________________________________________________________________
7. To raise funds for
______________________________________________________________________________________________________
Signature of President __________________________________________________________________
Signature of Club Advisor _______________________________________________________________
Sport/Club/Activity:
Total
Expense Description (things you
want the club to pay for)
Total:
Resale Description (items iyour
club/groups members will pay for)
Total:
Fundraiser Description (list all things
you want to sell or activities to do)
Coach/Advisor Name:
1
2
3
4
5
1
2
3
4
5
1
2
3
4
5
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Fundraiser
Net Profit
Resale
Balance
$0
Fundraiser
Income
$0
Resale Income
Fundraiser
Cost
Resale Cost
$0
Resale
Balance
Amount Approved by ASB
$0
Approved Amounts
$0
Cost
$0
$0
$0
$0
$0
$0
Expense Notes
Resale Notes
Fundraiser
Net Profit Fundraiser Notes
$0
$0
$0
$0
$0
$0
****Office Use ONLY****
Approved Amounts
ASB BUDGET WORKSHEET FOR NEW CLUBS
Thomas Jefferson High School
$
$
$
$
$
$
$
$
$
$
$
$
Fundraiser
Income
Requested Amounts
Fundraiser
Cost
Resale Income
$
$
$
$
$
$
Requested Amounts
Resale Cost
Cost
Requested Amounts
Date Budget Approved
$
Advisor/Coach Signature
Finance Secretary Signature
$
$
Club/Team President Signature
ASB Advisor Signature
Ending Balance:
Transfer from ASB:
ASB Treasurer Signature
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