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Application form with guidance
Download this form here: www.bristol.gov.uk/transformers
What is Transformers?
It’s a scheme designed to help you to bring your ideas to life. You can apply for
a grant of up to ВЈ1000 to help transform your community or improve the way
young people are perceived in your area.
Who can apply?
п‚· Anyone from a youth group or school in Bristol up to 19 years old
п‚· The young person/people applying must have the support of an adult
Does my project fit the criteria?
Your application should show how your project would benefit your local community
in at least one (doesn’t have to be all) of the following ways:
п‚· Make your community safer
п‚· Make your community cleaner or green
п‚· Improve the image of your community
п‚· Improve the image of your youth group or school
п‚· Help you and other young people interact with others in their community (eg
residents, older people, people from different cultures in their area)
What do I do now to make my application?
п‚· Section A if you are a young person (or a group), start to fill out
this section. You can get your supporting adult to help if needed.
п‚· Section B if you are the supporting adult, this is your section to
fill out but you can still help them fill out section A.
For both A and B:
 Read ahead so you don’t answer lots of questions in one by mistake!
пѓЁ Be specific
пѓЁ Be clear
пѓЁ Include anything that will help your application
пѓЁ You could include pictures, newspaper cuttings or even video if you want to
When can I send in an application?
пѓЁ We decide which projects will receive funding four times per year
пѓЁ We need to have received it (either by post or scanned and emailed) by these
closing dates:
1) 1st January
2) 1st April
3) 1st July
4) 1st October
For example, if you send your application to us after 1st January, we would
normally look at it just after 1st April.
How do I send in my application (when it’s finished and signed)?
Either post your application to:
Transformers
Safer Bristol Partnership
First Floor
Princess House
Bedminster
Bristol BS3 4AG
www.facebook.com/transformersbristol
Or, you can sign, scan it and email to transformers@bristol.gov.uk
Page 2 of 14
When you will hear about your application?
пѓЁ On the next page there is a diagram showing what happens after you have
submitted your application.
пѓЁ All being well you should find out whether or not you have been successful no
longer than 4 weeks after the deadline.
пѓЁ Please ensure you will be available during for us to contact you about your
application because if your application needs to be altered it will need to be
done quickly.
Keep pages 1-4 and send us the rest
The decision of the judges is final
Please note
Transformers is run by Safer Bristol (www.saferbristol.org.uk) and the Avon & Somerset Police Community
Trust (www.avonandsomerset.police.uk search for Police Community Trust). For any information please call
Emma or Lloyd at Safer Bristol on 0117 9142222 or email us transformers@bristol.gov.uk
Notes
Page 3 of 14
What happens when I send in my application?
1) Check you have filled out your application
you
пѓЁ Young person: check you have filled out your contact info (on the next page) and
completed section A
пѓЁ Supporting adult: check you have fill out your contact info (on the next page) and
completed section B
2) Send it to Safer Bristol
 Make sure it’s complete and both of you have signed it
 Send it by post or scan and email it - don’t miss the deadline!
transformers@bristol.gov.uk
3) We will look at your application (if we receive it in time)
you
and
us
пѓЁ If it is successful: it will go to the Police Community Trust for approval
 If it is not successful: we’ll either let you know that you have been unsuccessful or
contact you with further questions to see if your application could be altered to
give it a better chance of being successful. Please be available.
 If you were unsuccessful: don’t worry, you are allowed to re-submit another time
and if you would like some pointers we’re here to help.
4) Police Community Trust will approve application
us
пѓЁ Police Community Trust will approve applications at their quarterly trustees
meeting. This should take place within 4 weeks of the deadline (ie if you send it in
early, you will not necessarily get a decision early).
 Police Community Trust will send you a �Conditions of Grant’ form: normally
within 10 days of the trustees meeting. For information on the meeting date, or
to find out if your form has been sent out, please call 01275 816583
Very
you
us
you
5) Fill out and send back the Conditions of Grant form ASAP
Complete the Conditions of Grant form - sign and send back (as instructed) to the
Police Community Trust as soon as you can
6) Police Community Trust release funds to you
пѓЁ Once the Conditions of Grant form has been received by the Police Community
Trust they will send the funds to you
7) Keep a record of the project
 Don’t forget to take pictures and record what you do
пѓЁ You will be sent an evaluation form after or during the project
Page 4 of 14
important
For office use only
Ref:
Submission date
Standard
T
Decision
commissioned
Contact information
Contact details of Young person please fill out everything
Name of your school or youth organisation
Name of project leader
Postal address
Address of your school or youth organisation
Phone number(s)
Please provide a landline and a mobile if
possible in case we have to contact you for
more information
email
Signature
Contact details of supporting adult Please fill out everything
Name of school or youth organisation
Name of main supporting adult
Postal address
Address of your school or youth organisation
Phone number(s)
Please provide a landline and a mobile if
possible in case we have to contact you for
more information. We might even need to
contact you whilst we are looking at your
application
email
Signature
Page 5 of 14
Section A
To be completed by Young Person(s) leading on the Project
Please continue on the further information page (section C at the back) if you need more
space. It might help to read ahead so you don’t answer more than one question at once.
1. What is the problem or issue you want to address?
Please be specific. For example is the problem Anti-Social Behaviour, burglary, graffiti, or
that young people in your area have a poor reputation and you want to change that? Is the
problem related to the local environment? Say where the problem is.
Feel free to include or attach pictures and / or video to explain more.
2. Why is tackling this issue important to you and your community?
Tell us how you found out about the problem/issue. Who is it affecting?
Page 6 of 14
3. Give your project / activity a title
Think of a name - the shorter the better. If not, we’ll have to choose one instead!
4. Describe your project / activity
What will you be doing? Put as much detail as you can. What activities you will be doing?
Bullet points are fine.
5. When will your project start? Please give a date or dates
6. Where will your project take place? Eg at your youth centre, an outdoor venue?
7. How will your project help solve the problem / issue?
Tell us how you think your project will make a difference to the problem / issue you have
identified.
Page 7 of 14
8. Who will do the work?
п‚·
п‚·
How many young people from your group or school will be involved in the project?
Who else will you be working with? ie other people or organisations such as adults
from your local community, officers from Police or Council, teachers etc
9. How will you know if your project has worked?
Will you…
п‚· Take before and after photographs?
п‚· Film the work you do for the project?
 Survey local residents before and after doing the project to see if they think you’ve
made things better?
п‚· Speak to local police to see if crime or anti-social behaviour has gone down.
Page 8 of 14
10. How will you tell other people in the community about the success of
your project?
We would like you to share the success of the work you do with other people in your
community. Tell us how you will do this eg local newsletters / newspapers / share it online?
Make a newsletter? Tell local schools?
10. How did you hear about Transformers?
Please tick any that apply
a) Our supporting adult told me/us about it
b) Facebook
c) Poster in School or youth organisation
d) Presentation made at my school or youth organisation
e) Local media (eg newspapers)
f) Other: Please give details
Page 9 of 14
Section B
To be completed by supporting adult
Please continue on the further information page (section C at the back) if you need more
space. It might help to read ahead so you don’t answer more than one question at once
1. Please tell us how much money you are applying for and a breakdown of
what you will spend it on
Please be as specific as you can. If you don’t yet know specifics, please give an estimate.
Item
How much (ВЈ)
Total cost ВЈ
Page 10 of 14
2. Have you received any other funding or support in kind? If yes, please give
details.
3. Please give details where the funds could be sent
Account name
Organisation
If successful you will receive a cheque from the Police Community Trust. This will need to be
paid to an organisation - not an individual’s bank account.
4. Please indicate if you would not be happy for photographs or films to be
taken of the project and then used for publicising the fund
This may be using social media sites such as Facebook, or local media such as newspapers.
Page 11 of 14
5. A valid application must meet all of the following three criteria…
Please tick below to indicate that this application meets all three.
You must be from a School or Youth Organisation based in the City of Bristol
The project must be lead by a young person (up to age 19)
The young person/people applying must have the support of an adult
6. How the project will benefit the local community.
Tick one or more of the following (you don’t have to tick all five):
When we look at your application we will look at which of these five boxes you have ticked
and decide if we agree. If you have ticked all five then we will need to see evidence in the
application that your project will benefit the community in all five ways. If you have ticked
one, which is fine, you just need to show that it will benefit the community in that way.
Ticking all five will not make your application any stronger – if it’s just one or two then just
tick those!
Make your community safer
Make your community cleaner or green
Improve the image of your community
Improve the image of your youth group or school
Help young people interact with others in their community (eg residents, older
people, people from different cultures in their area)
Please give details (if needed)
Page 12 of 14
7. Please provide any additional information which you feel would support
this application
Hint: Have you thought about how you will evaluate the project later? To see
if it has made a difference a good way to measure it might be to contact your
local Police beat manager or your local Councillor.
8. How did you hear about Transformers?
Please tick any that apply
a) The young person(s) told me about it
b) Facebook
c) Poster in School or youth organisation
d) Presentation made at my school or youth organisation
e) Local media (eg newspapers)
f) Other: Please give details…
Page 13 of 14
Section C
Space for further information – young person(s) or supporting adult
Any further information…? If you need to, please continue on other sheets and attach them
Version 3.1 of application form: January 2014
Page 14 of 14
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