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How To Apply on www.hfap.org:

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How To Apply on www.hfap.org:
Page 2: How to Apply for Ambulatory Physical Therapy - PIP (FLORIDA ONLY)
Page 3: How to Apply for NEW HFAP Customers
Page 4: How to Apply for EXISTING HFAP Customers
If you need any assistance, please contact Sheryl Miller at smiller@hfap.org or 312.202.8065
P a g e |2
How to Apply for Accreditation & Certification
Ambulatory Physical Therapy - NEW HFAP CUSTOMERS
(Florida – PIP – Physical Therapy Centers ONLY)
New to HFAP: Click on “NEED TO CREATE A PROFILE?” on the left hand side of the page. Fill out the
appropriate information.
The website searches HFAP’s database for names and facilities so as to avoid duplicate records. You are
prompted to search for your facility, whether you are in our system or not. Please provide the information
requested in the four questions you are prompted to fill out to narrow down the search. (Please note, for the
time being; please select AMBULATORY CARE facility when asked “Facility Type/Program.”) If you are found
in our system, simply click on the SELECT button next to your facility’s name. If it does not appear, click on
“ADD A NEW FACILITY PROGRAM” and enter your information. When you have filled out the information,
click “SAVE MY PROFILE.”
The system does a search in our database based off of your email address. If your email matches an email
address in our system, you will get a notification that there may be a possible duplicate record and it will ask
“IS THIS YOU?” If that is in fact you and your facility, click the “THIS IS ME” button to move forward in the
logging in process. If any name(s) listed is not you, click “NONE OF THE RECORDS ARE ME! CREATE A NEW
RECORD.” You will then be prompted to create a username and password to complete your profile.
When your profile has been created, on the left hand side of the screen you should see “WELCOME, [YOUR
NAME]!” That means you are set to go.
_______________________________________________________
Once you are logged in, direct your mouse to the left hand sidebar and select �Florida Physical Therapy
Application.’ You will need to save the PDF document of the application to your computer. This document is
able to save any responses you enter as long as the document is saved following any changes. When the
application is completely filled out, please attach the completed application PDF document to an email, along
with all the required documentation. Send the email to AMPT@hfap.org putting your facility name in the
subject line. If your facility has more than one satellite facility, then please download the �Florida AMPT
Satellite’ PDF document (found directly beneath the application link on our website) and fill out one
attachment for each satellite facility. Attach all satellite documents to the email as well. Due to the amount
of information HFAP is asking you to submit via email, it may be necessary to send more than one email
containing all the required documentation. Please note that the final page of the application will need to be
printed, signed, and sent along with the payment and Business Associate Agreement to:
Healthcare Facilities Accreditation Program
142 E. Ontario
10th Floor
Chicago, IL 60611
If you need any assistance for FLORIDA APPLICATIONS ONLY, please contact Christopher Cox at
ccox@hfap.org or 312.202.8063
Thank you for choosing the Healthcare Facilities Accreditation Program.
P a g e |3
How to Apply for Accreditation & Certification
NEW HFAP CUSTOMERS
New to HFAP: click on “NEED TO CREATE A PROFILE?” on the left hand side of the page. Fill out the
appropriate information.
The website searches HFAP’s database for names and facilities so as to avoid duplicate records. You are
prompted to search for your facility, whether you are in our system or not. Please provide the information
requested in the four questions you are prompted to fill out to narrow down the search. If you are found in
our system, simply click on the SELECT button next to your facility’s name. If it does not appear, click on “ADD
A NEW FACILITY PROGRAM” and enter your information. When you have filled out the information, click
“SAVE MY PROFILE.”
The system does a search in our database based off of your email address. If your email matches an email
address in our system, you will get a notification that there may be a possible duplicate record and it will ask
“IS THIS YOU?” If that is in fact you and your facility, click the “THIS IS ME” button to move forward in the
logging in process. If any name(s) listed is not you, click “NONE OF THE RECORDS ARE ME! CREATE A NEW
RECORD”. You will then be prompted to create a username and password to complete your profile.
When your profile has been created, on the left hand side of the screen you should see “WELCOME, [YOUR
NAME]!” That means you are set to go.
_______________________________________________________
Once you are logged in move to the” AUTHORIZATION MANAGER” tab on the left hand side under “WHAT
WOULD YOU LIKE TO DO?” Here is where you will search and add (or remove) your employees. This is also
where you can give out permissions, such as editing accreditation applications or reviewing quality data
measures.
When you are ready to apply, go to “MANAGE HFAP APPLICATIONS.” You should see your facility listed in a
grey box. Click the gray box and reveal a maroon box that says “CREATE A NEW APPLICATION FOR [YOUR
FACILTY NAME].” Click that to begin. If you’ve already started an application, continue to work on the one
that is listed in this area. It will give you a progress report as to how far along you are in the application.
You are able to jump around the application, however you must fill out each page as posted and be sure to
click the “NEXT” button on the bottom of every page. NEXT = SAVE.
If you are applying for a different type of facility (for example, you have an Acute Care Hospital and now want
to apply for Primary Stroke Certification), go to “MY FACILITIES.” It will list what facility(s) you already have a
relationship with. If you need to add a new facility, click on “ADD A NEW RELATIONSHIP.” Provide the
information requested in the four questions to find your new program – ASC, Stroke, etc. Once you have
completed this area, go back to “MANAGE HFAP APPLICATIONS.” You should see listed 2 different facilities to
choose from. Simply click the facility you want to work with and continue or start a new application.
Accreditation Fees are due within 3 – 5 business days of submitting an application. For Acute Care Facilities,
please provide the Triennial Calculation form and the requested Medicare Cost Report worksheets along with
your payment. For accreditation fees, please contact HFAP. *PLEASE NOTE – for facilities that do not have
their Medicare Provider number already and are in the process of applying for one, HFAP mandates that you
supply us with your 855 application as well as the approval letter provided by CMS.
Thank you for choosing the Healthcare Facilities Accreditation Program.
P a g e |4
How to Apply for Reaccreditation & Recertification
CURRENT HFAP CUSTOMERS
If you are an existing customer of HFAP’s, you will already be in our system even if this is the first time
you have submitted an electronic application. Click on “FORGOT YOUR USERNAME AND PASSWORD” if
you are unsure. If you are in fact in our system, it will let you know that you are in our database, but
have not yet created a username/password. A box will appear prompting you to create a username.
Once you have created it, HFAP will send you an email and generate a password for you. Once you have
received that information, proceed to logging in under “MEMBER PROFILE”. Once logged in, you can go
to “EDIT PROFILE” and update information as needed. You can also change your password on this page
as well.
Once you are logged in move to the “AUTHORIZATION MANAGER” tab on the left hand side under
“WHAT WOULD YOU LIKE TO DO?” Here is where you will search and add (or remove) your employees.
This is also where you can give out permissions, such as editing accreditation applications or reviewing
quality data measures.
When you are ready to apply, go to “MANAGE HFAP APPLICATIONS”. You should see your facility listed
in a gray box. Click the gray box and reveal a maroon box that says “CREATE A NEW APPLICATION FOR
[YOUR FACILTY NAME]”. Click that to begin. If you’ve already started an application, continue to work on
the one that is listed in this area. It will give you a progress report as to how far along you are in the
application.
You are able to jump around the application, however you must fill out each page as posted and be sure
to click the “NEXT” button on the bottom of every page. NEXT = SAVE.
If you are applying for a different type of facility (for example, you have an Acute Care Hospital and now
want to have Primary Stroke Certification), go to “MY FACILITIES”. It will list what facility(s) you already
have a relationship with. If you need to add a new facility, click on “ADD A NEW RELATIONSHIP”. Provide
the information requested in the four questions to find your new program – ASC, Stroke, etc. Once you
have completed this area, go back to “MANAGE HFAP APPLICATIONS”. You should see listed 2 different
facilities to choose from. Simply click the facility you want to work with and continue or start a new
application.
Accreditation Fees are due within 3 – 5 business days of submitting an application. For Acute Care
Facilities, please provide the Triennial Calculation form and the requested Medicare Cost Report
worksheets along with your payment. For accreditation fees, please contact HFAP
Thank you for choosing the Healthcare Facilities Accreditation Program.
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