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2014 AEC Abstract Submission Guide

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Call for Abstracts
th
NEHA’s 78 Annual Educational Conference (AEC) & Exhibition
July 7-10, 2014 – Las Vegas, NV
ABSTRACT SUBMISSION GUIDE
Deadline Extendend to November 1, 2013
STEP 1:
STEP 2:
STEP 3:
STEP 4:
STEP 5:
STEP 1:
Creating Your Session: Connection to Conference Purpose
Session Format & Time
Session Details and Description
Additional Information to Prepare
Submitting the Abstract
Creating Your Session: Connection to Conference Purpose
Learning Objectives: In line with NEHA’s integration of Return on Investment (ROI) in our AEC, we are looking
for sessions that provide attendees with tangible results that they will be able to apply or implement as a result of
their attendance. Build your session back from this desired outcome. What will attendees be able to demonstrate,
perform, practice, implement, create, etc. as a result of your session? For help defining learning objectives, visit
http://edutechwiki.unige.ch/en/Learning_objective.
Conference Purpose: NEHA aims to help attendees build capacity for EH activities within their organization and
develop their EH workforce through sessions that address: alternative business models, new programs or methods
of program management, new funding streams, new applications of existing skills or resources, new applications
of technology, and process improvements across EH disciplines. NEHA prefers sessions that have a focus on
implementation. They might feature new approaches, tools, technologies, processes, and strategies that help EH
professionals apply their skill set to new areas, or their resources in new ways as they adapt to the changing
economic and professional landscape. If possible, submit a session that addresses this purpose.
STEP 2:
Session Format & Time
In line with ROI principles, NEHA recognizes that shorter sessions and more interactive sessions can provide
attendees many benefits, including a positive learning experience and increased conceptual comprehension.
Before submitting your proposal, please plan for the following considerations.
A. Session Format: Use the submission form for the session type you propose.
• Lecture: Mostly presenter-driven sharing of information, stories, best practices. However, NEHA asks
that you include at least one of the following Interactive Lecture Techniques in addition to Q & A:
o One from this list: http://serc.carleton.edu/introgeo/interactive/typesoftechniqu.html
o Poll Daddy “app” (or comparable) poll of the audience
o For panel presentation sessions: include a moderator and up to 5 speakers giving presentations
and/or discussing a topic. A panel session can be presented in the traditional sense of a moderated
panel, or might take the form of a Facilitated Discussion, a Talk Show format, a Role Play
exercise, debate between experts, or another interactive format.
1
•
•
Continued…Session Format: Use the submission form for the session type you propose.
Learning Lab: You are a Facilitator, more than a presenter. Interactive sessions that provide you with
hands-on training and real-world experience through Tabletop, Group, or Mock Exercises; Hands-on
Demonstrations; Roundtable Discussions; Workshops; etc.
Poster: Attendee driven and interactive. You could be asked to make a short presentation, or just have a
question and answer-based conversation.
B. Time needed:
• Planning your session to produce a specific learning outcome helps you determine how much time you
need to achieve that result. Often, background information and context can be omitted from the formal
presentation, and filled in on an “as needed” basis if/when asked.
• To ensure that you can begin your session with the most essential and important information, we ask you
what pre-requisite or contextual information, skills, or experiences attendees should know or be aware of
in preparation for your session.
• Information on how to give effective, short presentations:
o For Presentations, Half as Long is Twice as Good:
http://www.fastcompany.com/3004119/presentations-half-long-twice-good
o Giving a Killer Presentation (TED talks AKA “the talk of your life in 18 minutes”):
http://blog.ted.com/2013/05/24/chris-anderson-shares-his-tips-for-giving-a-killer-presentation/
o 5 Rules for More Effective Presentations:
http://michaelhyatt.com/5-rules-for-more-effective-presentations.html
• The amount of time needed might vary depending on the session format you select.
STEP 3:
Session Details and Description
A. Session Title: Provide the official name of the conference session (required). The title will be used in the
program posted online and in the final printed program. Select a title that is evocative of your topic and
that will appeal to attendees. Please refrain from using technical terms and acronyms within your title
wherever possible. Please limit the title to 12 words.
B. Abstract: Provide a description of your session in no more than 350 words. Please describe the session
purpose and goals. Describe significant tools, resources, experiences and objectives. And, tell us what
makes your session compelling. In order to provide the best event possible, the selection committee needs
session ideas to be as thoughtful, specific, and clearly communicated as possible. We are seeking the best
tips, tricks, and tweaks being implemented and applied in the daily practice of EH to stay relevant and
efficient, and manage the much lamented, but very real, funding shortages faced across the profession.
The session submitter will be responsible for developing this session according to what is described in
this abstract.
C. Teaser: Please develop a very catchy and enticing 75-word-max description for the web site, conference
brochure and program guide. It should include some reference to the learning outcomes as what the
attendee will get and why the session is interesting or relevant.
STEP 4:
Additional Information to Prepare
A. Biography: Please write 2-3 sentences (up to 75 words) about yourself to be read to introduce you and
your presentation.
B. Prior Speaking Engagements (please give presentation title, conference name, date/year, type and size
of audience) up to 10 engagements or 1000 words.
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STEP 5:
Submitting the Abstract
A. Go to http://www.neha2014aec.org/call_for_abstracts . Proposals will not be accepted via fax or email.
B. Use the links in the right hand navigation menu to access the forms for a Lecture Submission, Learning Lab
Submission, or Poster Submission.
C. Tips for Successful Online Submission:
1. Review the form and have answers for all questions in a saved Word document.
2. Pausing too long within the form open will cause it to timeout and you will lose all of the
information you have entered! Thus, why it is strongly recommended you have all the details
regarding your proposal at hand and ready to enter before you start entering information into the
online submittal form.
3. The online form DOES NOT allow for saving content prior to submitting. You will not be able to
save and come back to finish the form later.
4. Web Browser: Make sure you are using IE 8 or greater or the latest versions of Firefox or Chrome.
5. Your organization may have set security protections that prevent the web submission form from
operating properly. Try a personal computer if you experience issues submitting at your organization.
6. To test the submission form, enter your email address and then test or 0 in all remaining fields and
submit it. If you receive an automated confirmation email, it’s working properly.
D. When you are certain that you have all the details regarding your proposal at hand and ready to enter,
REFRESH THE PAGE.
E. Copy the submission details in your Word document into the appropriate fields on the form. Complete your
submission in its entirety. Review the submission to be sure you have no errors on the form, or have not
chosen to upload a graphic larger than 1024 KBs.
F. Submit the proposal.
G. Confirmation of Receipt: An confirmation email will be sent to you once NEHA receives your submission.
IMPORTANT INFORMATION FOR SUBMITTERS:
As the submitter of the session for the conference, you assume responsibility for meeting all the deadlines
established by the conference organizers if your proposed session is accepted. This includes confirming the
participation of speakers, providing the Conference Organizers with complete and accurate contact information
for each of the speakers and the moderator, and meeting with your co-presenters to discuss the session and how
you will proceed with the presentation. In some cases, the conference organizers reserve the right to combine
session proposals of like content and topic materials, and suggest changes to proposed sessions as a condition of
inclusion in the final program. If your submission is impacted by these changes, you will be asked to work with
the organizers to coordinate your submission to best fit within the program.
If you would like to submit more than one session proposal, you will need to complete a separate Abstract
Submission Form for each one. Conference Organizers reserve the right to suggest an alternate session type to
fully align with conference objectives; therefore, you do not need to submit the same session idea separately for
different formats.
Questions about the instructions or submission process or form should be directed to Jill Schnipke at
jschnipke@neha.org or 303-756-9090 x 313. All submissions will receive an email acknowledging receipt.
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