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LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
Task force
for involving
young scientists
and students
FINAL VERSION OF TASK FORCE REPORT 30/01/2005
TERMS OF REFERENCE
In view of the aging of the
space science work force and
of its evolution in the direction
of more involvement in the
analysis of data at the expense
of hardware development,
the Task Force should:
Analyze all the possible
means and mechanisms
whereby
A
young scientists
n
and Students (YSS)
a
can
l participate in COSPAR
activities
and commissions
y
or panels.
z
TERMS OF REFERENCE
1. Analyze and
quantify the
involvement of
young scientists
and students
(abbreviation
below YSS) in
COSPAR and its
evolution with
time,
TERMS OF REFERENCE
2. Analyze
the methods
to increase
financial resources
to support YSS
activities
in COSPAR,
in particular the
possible role of
space agencies
taking the ESA
policy in this
domain as a
possible reference,
TERMS OF REFERENCE
3. Review
the present
defects and
the role of
Posters, and
recommend
possible
modifications
to the present
policy,
TERMS OF REFERENCE
4. Recommend a
set of measures
aiming at
recognizing and
acknowledging
the most
promising and
meriting young
space scientists,
TERMS OF REFERENCE
5. Recommend
methods and tools
for the training of
YSS in areas of
strategic interest
for the future,
e.g. space
instrumentation
and advanced
technologies,
through capacity
building activities,
schools, etc.
TERMS OF REFERENCE
6. Propose a
long-term
strategy for
maintaining a
continuous
presence of
young
scientists
in COSPAR,
TERMS OF REFERENCE
7. Evaluate what
size of budgetary
resources might
be needed to
properly change
the present trend
if less and less
young scientists
are involved in
COSPAR.
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
1. PRELIMINARY
STATISTICS
BASED
ON AVAILABLE
DATA
1. PRELIMINARY STATISTICS
BASED ON AVAILABLE DATA
WARSAW
2000
PARIS
2004
310
793
HOUSTON
2002
434
191
?
?
191
310
147
120
53
App.
Aw.
44
28
44
App.
- TOTAL;
Aw.
- YSS;
App.
Aw.
App.
- STUDENTS
Aw.
1. PRELIMINARY STATISTICS BASED ON AVAILABLE DATA
DISCUSSION
1. Paradox: Evident signs of the growth of YSS
interest in COSPAR ( ? partial ? effect of
PARIS ATTRACTION”)
2.Fraction of awardees to applicants:
2000: Total number -44 %
YSS applications --43%
2004: Total number - 20%
YSS applications --14%
?Explanation:
Up to now main criterion for awarding grants is the
scientific ranking of applicants by MSOs, who naturally are
trying to support well known (which usually means senior)
scientists to give more visibility to their sessions.
1. PRELIMINARY STATISTICS BASED ON AVAILABLE DATA
Questions:
How many YSS applicants who have failed to receive a
COSPAR grant have actually attended the Assembly?
How many YSS have attended without applying for a grant?
BETTER MONITORING IS REQUIRED……..
ACTIONS 1:
A questionnaire at COSPAR registration should be
elaborated to get comprehensive statistics of YSS
participation at COSPAR ASSEMBLIES. Date of birth
and student status might also be requested at abstract
submission to provide MSO direct visibility to YSS
participation in their particular field.
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
2. METHODS
TO INCREASE
FINANCIAL
RESOURCES
2. METHODS TO INCREASE FINANCIAL RESOURCES
EXAMPLE:
ESA directly sponsored 19 students for
COSPAR 2004.
Presumably other agencies could
also provide sponsorship?
Some pro-active
actions for seeking
similar sponsorships
need to be planned.
4. RECOGNIZING AND ACKNOWLEDGING THE MOST PROMISING AND MERITING YOUNG
SPACE SCIENTISTS
Sponsorship
from industry companies
(space and other),
from private funds
(e.g., ? George Soros,
?Bill Gates,
??Roman Abramovich)
could be explored).
A COSPAR web page advertising the
sponsors and the grant attribution
procedure could be set-up in advance
of each COSPAR general assembly.
2. METHODS TO INCREASE FINANCIAL RESOURCES
ACTIONS 2:
Seek sponsors for YSS
participation to general
assemblies and possibly
other YSS training events
(Cf. section 5 below).
Allocate web resources for
sponsorship information.
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
3. POSTERS.
PRESENT
DEFECTS.
INCREASE
OF VISIBILITY
AND PRESTIGE
OF POSTER
RESENTATIONS
3. POSTERS. PRESENT DEFECTS. INCREASE OF VISIBILITY OF POSTER PRESENTATION
General dissatisfaction by
COSPAR Poster sessions.
YSS -mostly suffering from it.
Poster presentations are often
less rewarding than oral.
Presenter may see nobody
looking at its poster.
Some MSOs are practicing short (2 minutes- 1 slide))
presentations of posters at oral sessions. Task group is not in
favour of it because it may overload oral sessions but the final
decision about such preview of posters is up to the MSO’s
HOW TO MAKE POSTER SESSIONS REWARDING?
Minimum number of people coming to discuss POSTER
3. POSTERS. PRESENT DEFECTS. INCREASE OF VISIBILITY OF POSTER PRESENTATIONS
Main causes of poor attendance of poster sessions:
1. Oral sessions are very busy,
2. Timing very is tight
(100s of interesting oral talks + early morning exciting lectures).
People are simply very tired.
•Clearly dedicated and easy to manage time for poster attendance.
• Possibility of relaxed informal way of communication
in Poster-Area
(Pleasant environment, flowers, refreshments, wine /cheese,
enough space and chairs to sit in the vicinity of interesting poster
and discuss it , no hurry)
3. POSTERS. PRESENT DEFECTS. INCREASE OF VISIBILITY OF POSTER PRESENTATIONS
Other measures:
— a requirement -- each MSO make a report to
COSPAR on the posters presented;
— the establishment of a best poster awards ?
(at least members from the referee jury would interact with poster presenters )
A priori the poster award concept is different from the Cospar Diploma
proposed below since it aims at promoting poster presentations and
quality in all age categories. However, consistency and harmonisation
must be sought with other Diplomas suggested below
What is the fraction of YSS among
POSTER presenters ??
3. POSTERS. PRESENT DEFECTS. INCREASE OF VISIBILITY OF POSTER PRESENTATIONS
ACTIONS 3:
1. Proposing the establishment of a best poster
award either by public voting of Poster
session attendees or by some commission
jury formed by commission chair.
Relate logistic of this award with
other commission’s diplomas.
2. Request to LOC for formation of enabling
environment for poster session
(roomy auditoriums and halls, chairs/tables,
refreshments)
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
4. RECOGNIZING AND
ACKNOWLEDGING
THE MOST
PROMISING
AND MERITING
YOUNG
SPACE
SCIENTISTS
4. RECOGNIZING AND ACKNOWLEDGING THE MOST PROMISING AND MERITING YOUNG
SPACE SCIENTISTS
MAIN GOALS:
- TO ENCOURAGE LARGER NUMBER
OF COSPAR ASSOCIATED YSS TO STAY IN
A FIELD AFTER THEIR PhD .
-- TO GIVE MORE VISIBLITY AND
APPRECIATION TO THEIR WORK.
--- TO MOTIVATE COSPAR COMMISSION
OFFICERS AND MSOs TO PAY MORE
ATTENTION TO YSS
TO THEIR WORK AND THEIR PROBLEMS.
4. RECOGNIZING THE MOST PROMISING AND MERITING YOUNG SPACE SCIENTISTS
SET OF MEASURES:
1. Special quotas for Young scientist Oral Presentations
(? special half-section +competition for YSS awards)
2.
Guaranty for at least one YSS Support/Per Symposium
(to avoid competition with distribution of supports for mature scientists)
3.
4.
Establishing of the three level system of
COSPAR awards for YS.
COSPAR Support for YSS winners of awards
at the previous Assembly
4. RECOGNIZING THE MOST PROMISING AND MERITING YOUNG SPACE SCIENTISTS
ZELDOVICH MEDAL –
Very high (and the only one) COSPAR
distinction for YSS achievements
(based on already published work)
Award ceremony at COSPAR opening
Average age of Zeldovich awardees
usually….. 30< “AGE”(< 35=RULE)
Number 5-6 per 2000-3000 participants
Scientific expertise is very rapidly
growing between 22 and 35 y.o
Unreasonable to compare students
and “mature YS”.
We need lower level but
more “massive “awards
4. RECOGNIZING THE MOST PROMISING AND MERITING YOUNG SPACE SCIENTISTS
--To establish in addition to the existing Zeldovich Medal a
new commission awards, e,g., called Commission Diploma
which will be based on the presentations
(irrespectively oral or poster) made at COSPAR.
Nominated by Sub-commisions
Award Ceremony at commission business meeting
Two age categories:
Commission Diploma of
Excellence
(for YS below age 35);
Commission Diploma of
Recognition
(for YS student).
4. RECOGNIZING THE MOST PROMISING AND MERITING YOUNG SPACE SCIENTISTS
--Sub-commission awards attributed at
COMMISSION
business meetings.
(lively participation of YSS
to commission meetings)
--Ranking --by a panel of
high level scientists.
(create the occasion for the
student to interact directly
with the high level scientists)
4. RECOGNIZING THE MOST PROMISING AND MERITING YOUNG SPACE SCIENTISTS
----Awards for YSS imply an
invitation for a presentation at the
next COSPAR assembly and be
taken into account for the
attribution of a COSPAR grant to
attend it.
Additional souvenirs characteristic for
COSPAR hosting country could be given
together with the awards (optional)
Estimates :: 40-45 YSS might fall to this category
(guaranteed support for the next COSPAR)
<< than the total number of anticipated YSS supports
(i.e. there still will be a room for competition for grant applicants)
4. RECOGNIZING THE MOST PROMISING AND MERITING YOUNG SPACE SCIENTISTS
RELATION OF YSS DIPLOMA WITH POSTER AWARDS
? Usually ?
- most of the posters are presented by students
-most students present posters
The corresponding “Diploma of excellence” may in practice serve
as “best poster awards” discussed in previous section.
Commission Diplomas should not be a priori limited to poster
to not discourage students of having oral presentations.
Decisions can be left to commission and panel chair
on the relevant sub-categories of Diplomas and awards
depending on available quorum for allowing competition.
Contributions qualified for such Diploma are required to be lead and presented by
YSS but presentations may include several co-authors
who could be acknowledged in the ”Diplomas of Recognition”.
This could encourage “senior” scientists to push students to present good works.
ACTIONS :
Establish THREE level system of awards for Young Scientists:
1. ZELDOVICH MEDAL- according to existing proceduresNomination prior to COSPAR assembly based on the contribution
already made by the nominee to his field and evaluated in
commission recommendations
Awardees receive their medals at COSPAR plenary or opening
ceremony.
2. Commission Diploma of Excellence for Young Scientists<35 y.o.
Nomination occurs a Sub-Commission/Panel meetings based
on quality of poster or oral YS presentations (depending of quorum).
Diplomas will be given at special ceremony at Commission
business meeting.
Commission Chair recommends to Conveners of the next ASSEMBLY to
solicit oral contributions of Awarded young Scientists which should
help them to obtain sponsorship.
3. Commission Diplomas of “Recognition” for YS students.
Rules are the same as for Commission of Diploma of Excellence.
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
5. METHODS AND
TOOLS FOR
THE TRAINING
OF YOUNG
SCIENTISTS
IN AREAS
OF STRATEGIC
INTEREST FOR
THE FUTURE
5. Methods and tools for YSS training in areas of strategic interest for the future
Strategic task :
To keep the prestige of the world
space science in a society high
enough to make it attractive
for a new generations.
5.Methods and tools for YSS training in areas of strategic interest for the future
“Conference-like”
way of communication
between YSS and
well known experts-not always sufficient-
More personalized
“SCHOOL-like”
way of teaching and
training
Small group meetings
with FAMOUS scientists
“Emotional “
encouragement
of YSS.
SUGGESTIONS:
1.Scientific Schools on a specific topics supported
by COSPAR
(up to 50 –60 YSS participants and 5-10 lecturers)
TIMING: prior or after COSPAR to reduce travel cost.
PREFERED TOPICS : experimental space sciences,
methodology of experiments in space,
advanced data analysis tools
new methods of diagnostic for particles and fields.
RESOURCES : Propose sponsoring to other societies (NATO, EU, ESF ..)
or space-related companies.
----To use existing frameworks
to give a little “extra” COSPAR support
but to have more visibility in this way.
COSPAR could for instance sponsor travel for a few YSS to participate at
such schools or workshops)
(i.e. NATO workshop “Spectroscopy from Space” in the future could
additionally have the COSPAR “label “while sponsored by NATO)
5. Methods and tools for YSS training in areas of strategic interest for the future
2.WORKSHOPS
Conducted in modern laboratories
YSS could be trained
in designing, calibration ,various type of tests
for real space experiments.
May be demanding in terms of preparation efforts-- but
the outcome might be strategically very rewarding
Scientific schools or workshop may partly (or fully)
be based on the existing capacity building workshop scheme (if the
corresponding requirements can be met)
3.COSPAR YSS
MICROSATELLITE
PROJECT
Extension of the previous workshop idea:
Few teams of Young Specialists work on their own project under
supervision of experienced scientists and engineers
and will see the results in a relatively short time frame.
This work could be distributed among few Labs
(e.g. ESA labs , IKI Lab or some university Labs).
Scientific tasks :mostly educational + 1-2 real experiments.
Required significant resources
Will give visibility
to COSPAR efforts
Good starting point for
new generation
of space physicists .
5. Methods and tools for YSS training in areas of strategic interest for the future
4. Supporting
national networks of space science
AMATEUR associations
(e.g. Astronomy amateur association)
Closer link to COSPAR would be useful
(give them chance to distribute posters, booklets,
participate in a special public outreach events)
5. Methods and tools for YSS training in areas of strategic interest for the future
ACTIONS:
Dedicated discussion of WORKSHOP concept
at COSPAR BUREAU meeting.
Discussion of the requirements for preparation
of COSPAR CALL
for organization of space science topical schools
Exchange of opinions
at COSPAR REFLECTION meeting
about COSPAR involvement
to the already existing similar activities
of other Agencies and Organisations
(NATO, ESA, NASA, EGU…)
Interaction with other Task Forces
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
6. LONG-TERM STRATEGY FOR
MAINTAINING A CONTINUOUS
PRESENCE OF YOUNG
SCIENTISTS IN COSPAR
6. Long-Term Strategy for maintaining YSS Continuous presence in COSPAR
1. Special non-expensive hotels (or motels),
where YSS from different countries
could live in an environment of people of their age
and easily establish contacts with their
foreign young colleagues.
OLYMPIC VILLAGE is a sort of example of such YSS HOSTEL,
where the noises of music and midnight dances will not disturb
other tenants.
6. Long-Term Strategy for maintaining YSS Continuous presence in COSPAR
OLYMPIC VILLAGE is a sort of example
of such YSS HOSTEL, where the noises of music
and midnight dances will not disturb other tenants
6. Long-Term Strategy for maintaining YSS Continuous presence in COSPAR
2. Social programme
of events
accompanying
COSPAR
a) Sightseeing
tours
to historic
places
of interest
of COSPAR
hosting country
at discount tariffs .
6. Long-Term Strategy for maintaining YSS continuous presence in COSPAR
b) Visits to advanced laboratories
of a Country hosting COSPAR
or to some famous Industries
(excursion to BOEING during ISS-6 in Seattle) .
c) Informal evening meetings
with famous people visiting COSPAR
(e.g. NOBEL prize or COSPAR MEDALS
winners)
where YSS could ask them general, personal and
philosophical questions about their life, road to
science, and recommendations for successful scientific
career .
6. Long-Term Strategy for maintaining YSS continuous presence in COSPAR
3. Financial SUPPORTS
Normally some form of financial support is required for YSS
to attend COSPAR.
Selection of travel support grants
--Additional criteria complementary to criteria generally used by MSO:
??some formal and informal criteria supporting
the selection of young people
who are anticipated to be important for COSPAR
(e.g., based on age, thematic, and scientific quality).
Two independent lines of selection
for senior and YSS Awardees should be used
(SEE STATISTIC FOR COSPAR 2004)
6. Long-Term Strategy for maintaining YSS continuous presence in COSPAR
FLEXIBLE system of COSPAR supports for YSS
a) Full support including travel and payment of the registration fee.
b) Half support (say for the accommodation in YSS block-booked
non-expensive hotels ?directly prepaid by COSPAR)
+ payment of the registration fee
c) Registration Fee Full Support
only the payment of the REG.FEE.
In many counties and Institutions like INTAS, even if travel and per diem are paid
from local resources, bureaucratic accounting offices refused to accept COSPAR
receipts for REGISTRATION FEES and this became a real problem.
d) Reduced registration fees (say 50% like at EGS)
for YSS which do not have other supports
COSPAR could also help YSS to get other form of supports
through e.g., external sponsorship to COSPAR venue (-section 2)
6. Long-Term Strategy for maintaining YSS continuous presence in COSPAR
YSS PRESENTATIONS :
YSS supports can be more justified
and therefore obtained more easily
if they make oral or solicited presentations:
(some work should be done for at COSPAR to earn support)
Quota for YSS invited contribution
for each COSPAR Symposium
could be established
(and motivated by a provision of travel support(s))
YSS related quotas should be decided at PC meeting
in relation with needs and appropriate resources.
ACTIONS :
Agreeing on various YSS participation related quota.
Elaboration of a more flexible scale of supports.
6. Long-Term Strategy for maintaining YSS continuous presence in COSPAR
4. DRAFTING OF YOUNG COSPAR OFFICERS
and MSOs/DSOcs
Visual inspection shows that
number of Young COSPAR officers seems to be very low
Involvement of YSS in scientific preparation of COSPAR
might give them THE FEELING OF RESPONSIBILITY FOR COSPAR
and is very important for their attitude to COSPAR as their own place.
Sensitive subject (no formal requirements are possible)
Mild recommendations to COMMISION CHAIRS
to encourage YS to act as MSO or DSO.
6. Long-Term Strategy for maintaining YSS Continious presence in COSPAR
ACTIONS
1.
2.
Recommendation to LOC of COSPAR CONGRESS
for arranging special non-expensive
(International VILLAGE like)
accommodation for YSS.
Request to LOC for arranging
a subset of cultural and social programes attractive for YSS.
3.
Ask COSPAR HQ to begin
the collection of the information on the age statistics
of Officers and meeting organizers.
4.
Encourage young scientists to attempt
to take the lead in organization of COSPAR events
(via COSPAR commissions)
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
7. BUDGETARY RESOURCES
(ROUGH ESTIMATES)
Tentative budget for supporting YSS:
1.General Assemblies:
Grants for YSS participation to COSPAR assembly
(## 120 YSS at 1 k€ each: ~120 k€)
2. Commission diplomas and poster awards
( ## 150 per congress: - :- 20 € each ~ 3.0 k€).
3. Web pages for sponsor and student applications: ~200 €/Year
2.Other events:
Scientific schools and workshop for students
: ~30-100 k€/workshop or school
Support to network of amateur space scientists: Variable amount
Support to micro-satellite project: Variable amount
General assemblies the highest cost is for YSS grants and should be
covered by COSPAR and the sponsors.
Sponsors for other high-cost events
ACTIONS : Assistance of COSPAR HQ accounting office
is necessary for cost estimates.
Task force for involving young scientists and students
LEV ZELENYI, ALAIN HILGERS and JOHANNES ORPHAL
THANK
YOU !
пѓ“пЂ 2005 IKI
7. Estimates of budgetary resources
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