close

Вход

Забыли?

вход по аккаунту

?

Poll Book Basics - City of Indianapolis

код для вставкиСкачать
Welcome!
Marion County Clerk Training • 2008 General Election
Agenda
•
•
•
•
•
•
Poll Worker Responsibilities
Pool Book Basics
Receiving Voters
Provisional Ballots
Troubleshooting
Review and Reminders
Questions on Election Day? Call 327-2000
2
Poll Worker Responsibilities
• Inspector
• Judge
• Clerk
Questions on Election Day? Call 327-2000
3
Poll Worker Responsibilities
• Up to five Poll workers per precinct:
– Inspector
– Two Judges
– Two Clerks
• Election Board is responsible for assigning
Inspectors
• Two major political parties are responsible for
assigning Judges and Clerks
• Clerks and Judges may work a half day
– Inspectors must work a full day
Questions on Election Day? Call 327-2000
4
Precinct Election Board
• Made up of three members:
– One Inspector
• “Boss” of the precinct
• Checks photo ID
• Issues challenges
– Two Judges, one from each major political party
• Checks photo ID
• Issues challenges
• Assists voters with disabilities
• Board ensures the precinct election runs
smoothly
Questions on Election Day? Call 327-2000
5
Poll Clerks
• Poll Clerks
– “Ballot Control”
– Manage the Poll Book
– Initial Ballots
– Determine Ballot style
– Hand out Ballots
– Perform signature counts
Questions on Election Day? Call 327-2000
6
Poll Book Basics
• Review of the Poll Book Legend
– Name/Address/DOB block
– Signature block
– Other Issues
•
•
•
•
Affirmation of Residence Required
Proof of Residency
Voter Identification
Name/Address Changes
Questions on Election Day? Call 327-2000
7
Poll Book Basics
• Each precinct has one poll book
• Lists every citizen registered to vote in a
precinct
–Contains the name, address, date of birth and
signature of each voter
–Indicates if the voter needs to show additional
identification
• Instructions are found on the front of the
Poll Book
Questions on Election Day? Call 327-2000
8
Poll Book Basics
Scanned Signature
• Original signature provided by voter when
they registered or updated their records
• Used to compare voter’s signature in the
Poll Book to the signature on file
Name and Address Block
• Voter information listed
alphabetically by last name
• Date of birth found under the voter’s
address
Sign Here
• Location the voter signs AFTER the Judge/Inspector
reviews their photo ID
Questions on Election Day? Call 327-2000
9
Poll Book Basics
ABS
• Abbreviation for “Absentee”
• Circle when processing Absentee Ballots
Precinct Split
• If the precinct is split for races like U.S
Congress or State Representative, the split is
indicated here with an �A,’ �B’ or �C’
Questions on Election Day? Call 327-2000
10
Poll Book Basics
Proof of Residency
• Voter MUST show proof of residency to the Clerk: valid driver’s license, bank statement,
government check, government document, paycheck or utility bill.
• Clerk MUST enter proper residency code (See instructions in the front of Poll Book for more
information)
DLN/SSN4
• If the voter ID number is not stored in the system, �DLN/SS4: __’ will print
• Clerk must request either the driver’s license number or the last four digits of the voter’s social security number
• Voter is not obligated to provide the information
Questions on Election Day? Call 327-2000
11
Poll Book Basics
Need Current Signature
• Message prints when a voter’s signature is not stored in the system
Affirmation of Residence Required
• If the voter’s registration is inactive, �Affirmation of Residence Required’ will print on the Poll List
• Voter must fill in their address
Questions on Election Day? Call 327-2000
12
Poll Book Basics
Name/Address Change
• If the voter’s address has not changed, the Clerk can check the �Address Unchanged’ box
• If there is a name or address change, check this box AFTER voter completes the Name/Address
Change Affidavit (VRG 4/12) found in the Inspector Binder
• In cases where a name changes, the voter fills out the affidavit and signs the poll book with
their new name
• Before allowing a voter who’s address has changed to vote, please refer to page 20 of the
Secretary of State’s handbook to determine if the voter is eligible to vote in your precinct
• If you have questions, ask your Inspector to call 327-2000
Questions on Election Day? Call 327-2000
13
Receiving Voters
•
•
•
•
•
•
•
Seven Steps at the Clerks’ Table
Voter’s Photo ID
Ballot Styles
Using the Voting Equipment
Provisional Ballots
Voter Accessibility
Absentee Ballots
Questions on Election Day? Call 327-2000
14
Seven Steps at the Clerks’ Table
When a voter arrives, the Clerks…
1. Ask for and find voter’s name in the Poll Book
(listed alphabetically by last name)
2. Check the voter’s photo ID
–
–
Determine if the voter must provide identification as
a “First Time Voter” and note the ID presented in the
Poll Book
Inspectors or Judges should perform this step
3. Allow voter to sign the Poll Book ONLY AFTER
the ID is confirmed to be valid
Questions on Election Day? Call 327-2000
15
Seven Steps at the Clerks’ Table
4. Look for the ballot split
5. Select the correct ballot to give to the
voter
6. Initial the back of the ballot
Two sets of initials are required!
7. Remind voter to follow instructions on
the ballot
Questions on Election Day? Call 327-2000
16
Voter’s Photo ID
• Four Questions
1. Government Issued (federal and State of Indiana,
including Indiana’s state-sponsored schools)
2. Photo
• Should be a reasonable likeness
3. Expiration Date
4. Name reasonably conforms with Poll Book
• For more information:
– Page 17 in the Secretary of State’s Handbook
– Inspector Binder contains Voter ID scenarios
Questions on Election Day? Call 327-2000
17
Voter’s Photo ID
• Government Issued
– Federal and State of
Indiana
• Military ID, passports OK
• Out-of-state licenses or ID do
NOT work
– State schools, like IU,
Purdue or Ivy Tech OK
• Private schools like Butler or
University of Indianapolis do
NOT count
Questions on Election Day? Call 327-2000
18
Voter’s Photo ID
• Name reasonably conforms with Poll Book
– The voter’s name on the photo ID must conform to
the name of the voter registration card
– People commonly use nicknames, middle names and
initials as a substitute for their given first name
– Examples that conform with “Robert John Crew”
•
•
•
•
•
Robert John Crew
Robert J. Crew
Robert Crew
R. John Crew
R. J. Crew
•
•
•
•
•
Bob John Crew
Bob J. Crew
Bob Crew
John Crew
J. Crew
Conform does NOT mean match identically
Questions on Election Day? Call 327-2000
19
Sample Ballot
Questions on Election Day? Call 327-2000
20
Offices on the ballot for Nov. �08
• 2008 General Election Ballot
– Federal
• President (Vice Pres.), U.S. House of Representatives
– State
• Governor (Lt. Gov.), Superintendent of Public
Instruction, Attorney General, State Representative,
State Senator, Circuit Court Judge and Superior Court
Judge
– Local
• County Treasurer, Surveyor and Coroner
• Township Advisory Board
– Public Questions
Questions on Election Day? Call 327-2000
21
Ballot Styles
Make Sure Voter
Receives Correct Ballot
• Every precinct will be assigned a specific ballot style
• Ballot style numbers are found in the upper right corner of
the ballot
• To confirm you have the correct ballot, look for your ward
and precinct on the back of the ballot
TIP: Clerks should separate ballots by style while other poll
workers are preparing the polling site election morning.
Questions on Election Day? Call 327-2000
22
Ballot Styles: Split Precincts
• Some precincts may be �split,’ meaning boundaries for
elected office divide the precinct
– In the Poll Book, the split information is found underneath the box for
the voter’s signature.
• Splits are denoted with an �A,’ �B’ or �C’ (see next slide for an example)
– Look at the ballot key found in the Ballot Case to determine the proper
style.
• For example, Ward 1 Precinct 001 Split A may need ballot style number 69
– On the ballot, the ballot style is found in the upper right corner of the
ballot.
• To confirm, look for the ward and precinct abbreviation on the back of the
ballot
Questions on Election Day? Call 327-2000
23
Where to find the splits in the Poll Book
Splits in the Poll Book are found in the shaded
area under the Voter’s signature block
Questions on Election Day? Call 327-2000
24
Where to find the ballot style
Ballot style is found in the
upper right corner of ballot
Questions on Election Day? Call 327-2000
25
Back of Ballot
Ward, precinct and split
can be found on the back
of the ballot
Questions on Election Day? Call 327-2000
26
Presidential-Only Ballots
• Each precinct will have a small number of ballots
with ONLY presidential and vice-presidential
candidates printed on them
• Voters who moved out of the state within 30
days before Election Day can return to their
Indiana precinct to vote for President & VicePresident ONLY
• Remind your Clerks/Judges to use this ballot for
this circumstance only
Questions on Election Day? Call 327-2000
27
Ballot Instructions
• Hang appropriate posters and instructions in
polling location
– Sample ballots
– List of certified write-in candidates
– Voters’ Bill of Rights in English and Spanish
• Make sure voter understands to completely fill
and darken the oval next to the candidate’s
name
• Clerks should remind voters to read the
instructions on the ballot
Questions on Election Day? Call 327-2000
28
Voting on the M-100
• Three options for voting with the paper ballot
– 1. Straight Party:
• Darken oval next to party emblem; casts a vote for ONLY that
party’s candidates
• Make sure voter understands the oval should be darkened;
not the circle with the party emblem
• Does not record votes for Public Questions
– Voter should complete this section independently
– 2. Ticket-splitting:
• Darken oval next to the name of candidates regardless of
party affiliation; no need to darken the oval next to the
political parties
Questions on Election Day? Call 327-2000
29
Voting on the M-100
• Voting with the paper ballot, con’t.
– 3. Scratch
• Darkens oval next to party emblem AND down the ballot,
selects one or more candidates of a different party
• Example: Completes oval by Republican party and
completes oval next to the Democrat running for dog catcher.
Votes are cast for all Republican candidates except in the
dog catcher contest.
• Does not record a vote for Public Questions
– Voter should complete this section independently
• Voters may have the option to vote for more than
one candidate (see next slide)
Questions on Election Day? Call 327-2000
30
Voting on M-100
Some office specify to select multiple
candidates. For example, “Vote For
No More Than SIXTEEN (16):”
Some offices only select one candidate
Questions on Election Day? Call 327-2000
31
Voting on M-100
• Voting with a paper ballot, con’t.
– Write-in candidates
• Only certified write-in candidates will be counted in
the election results
– Non-certified candidates can be written in but will not be
counted in the election results
• List of certified write-in candidates found in
Inspector Binder
• List of certified write-in candidates should be hung
in the polling location
Questions on Election Day? Call 327-2000
32
Voting on the M-100
• When finished, ballot is inserted under the black
flap of the M-100
– Does not matter if ballot is face up or face down, forward or
backward
• If the voter selects too many candidates in a particular
race, the M-100 will beep
– Voter presses “Accept” if they intended to overvote
– Voter presses “Return” if they made an error and would like to
vote again
• Ballot is marked spoiled
• Clerks initial and provide voter with a new ballot
• Judge assists with this process
Questions on Election Day? Call 327-2000
33
iVotronic Ballot
• Select correct iVotronic ballot
– Clerk finds voter’s name in Poll Book
– Clerk determines voter’s proper ballot style following
the same procedures as they would for a M-100 ballot
• Refer to ballot style key found in Ballot Case
• Make sure Clerk is checking the Poll Book for precinct splits
– Clerk pulls proper iVotronic card and gives it to voter
• Cards are found in the Inspector Binder
Questions on Election Day? Call 327-2000
34
iVotronic ballot
Front of Card
Back of Card
EXAMPLE
Clerks must provide voter
with a card indicating the
correct ballot style
01001
SPLIT A
01001 = Ward and Precinct Numbers
Split A = Split Information
BS #1
Questions on Election Day? Call 327-2000
BS = ballot style
#1 = Indicates the ballot style number
from key
35
iVotronic Ballot
• Process to select correct iVotronic Ballot, con’t.
– Voter hands card to Judge or Inspector
– Judge/Inspector inserts PEB
– Judge/Inspector chooses the correct precinct
• iVotronic prompts for confirmation
– Judge selects proper ballot style
• Next screen is the �Ballot Selection Menu’
– Match the Clerk’s card to ballot style found on the screen (see
next slide for an example screen shot)
– Voter can now vote
– Judge/Inspector steps aside for confidentiality
Questions on Election Day? Call 327-2000
36
iVotronic Ballot
Precinct
01 001
01 002
01 003
Sample iVotronic
screen shot of the
“Precinct Menu”
(actual screen shot may vary)
Precinct
All of this information is
on the card provided by
the Clerk
Page 1 of 1
Questions on Election Day? Call 327-2000
37
iVotronic Ballot
BALLOT SELECTION MENU
BS #1
BS #2
Sample iVotronic
screen shot of the
“Ballot
Selection Menu”
(actual screen shot may vary)
BS #3
BS #4
Ballot Style
All of this information is
on the card provided by
the Clerk to the voter
Page 1 of 1
Questions on Election Day? Call 327-2000
38
Voting on the iVotronic
• Instruction screen explains how to vote on the iVotronic
• Voter touches the screen and ballot appears
• Voter makes their candidate selections and scrolls
through their ballot
• Voter presses the “VOTE” button at the top of the screen
when they’ve finished their selections
• iVotronic will confirm the voter’s selection
• iVotronic gives voter a review screen and asks voter to
confirm selections
• Voter must not leave polling site without confirming
selections or else the ballot must be cancelled
Questions on Election Day? Call 327-2000
39
Voting on the iVotronic
• To cancel a ballot on the iVotronic…
– Inspector/Judge inserts the PEB
– iVotronic will prompt you to make a selection to
cancel
– iVotronic will confirm that you want to cancel
– iVotronic will ask a reason for the cancellation
• Ballot CANNOT be cancelled once it has been
cast by the voter
Questions on Election Day? Call 327-2000
40
Absentee Ballots
• Receiving Absentee Ballots
– Delivered throughout the day
 Double-check the names on checklist match the
Ballots/envelopes delivered to the precinct
• Processing Absentee Ballots
• Voting Absentee Ballots
Questions on Election Day? Call 327-2000
41
Absentee Ballots
• Processing Absentee Ballots
–
–
–
–
Find name in Poll Book
Compare signatures (envelope vs. Poll Book)
Circle ABS in the Poll Book
Print voter’s name
Questions on Election Day? Call 327-2000
42
Seven Steps for
Voting Absentee Ballots
1.
2.
3.
4.
5.
6.
7.
Open Absentee Ballot Envelope
Remove Ballot
Check for signature and seal of the Circuit Court Clerk
Check for initials of absentee board
Place Ballots in M-100 Uncounted Ballot Storage Bin
When done processing Absentee Ballots, Judges
should remove Ballots and scan into the M-100 face
down
Pack applications and empty envelopes in the
Absentee Carrier Envelope found in Poll Kit
Make sure all Absentee Ballots are
removed from the envelopes and voted
Questions on Election Day? Call 327-2000
43
Signature and Vote Count Log
• Tracks the number of ballots delivered and
issued throughout the day and compares it to
the number of signatures in the Poll Book
• Clerks are responsible for completing the log
each hour
– Form is found in the Inspector Binder
– Totals should be cumulative, not incremental
Questions on Election Day? Call 327-2000
44
Provisional Ballots
• When to issue a provisional ballot:
– Voter’s name is not in Poll Book
• Call 327-2000 FIRST
• Certificate of Error issued if voter was accidentally omitted
from the Poll Book (see scenarios)
– Voter was unable or declined to show photo ID card
– Voter’s signature does not match the Poll Book
– Voter was unable to present additional documentation
confirming their identity and current residence
– Voter will not be at least 18 by general election
– Voter is not a U.S. citizen
Questions on Election Day? Call 327-2000
45
Provisional Ballots
• Provisional Ballot Kit
– Found in the Inspector’s Poll Kit
– Contains:
• 20 provisional ballot envelopes
• 20 provisional ballot labels
• 20 sets of instructions (PRO-9) for the voter
• Use voter’s correct M100 ballot
– There is no �special’ provisional ballot
Questions on Election Day? Call 327-2000
46
Provisional Ballots
• Steps to complete provisional ballot
– Inspector hands instruction sheet to voter
– Challenger/Inspector and voter fully completes the
PRE-4 and PRO-2
• Found on the front and back of the ballot envelope
– Clerks determine the proper ballot style for the voter
– Clerks initial the back of the ballot
– Judge or Inspector instructs the voter to complete the
ballot and seal it in the Provisional Ballot Security
Envelope
Questions on Election Day? Call 327-2000
47
Provisional Ballots
• Steps to complete provisional ballot, con’t.
– Voter returns to the Clerks’ table
– Voter signs the envelope
– Judge or Inspector places a seal on the
envelope
– Inspector places the sealed envelope in the
plastic carrier bag found in Poll Kit
Make sure precinct is noted on the envelope!
Questions on Election Day? Call 327-2000
48
Provisional Ballots
• After Election Day…
– Voters casting a provisional ballot due to ID issues
have until noon, Fri., Nov. 14 to bring ID to County
Clerk’s Office
• Clerk’s Office location:
City-County Building
200 E. Washington St., Room W-122
– Bi-partisan Election Board reviews the provisional
ballot envelopes and determines whether the ballots
inside are to be counted during the election
certification period
Questions on Election Day? Call 327-2000
49
Troubleshooting
•
•
•
•
•
•
Voter not in Poll Book
Name change
No photo ID
Signs Poll Book before ID confirmed
Voter moves
Credentials
Questions on Election Day? Call 327-2000
50
What if?
• Michael Missing shows up but he is not
in the Poll Book. He has lived at his
current address for 50 years. What
should you do?
– Call 327-2000 and press 1
– Voter Registration can look up his information
Questions on Election Day? Call 327-2000
51
What if?
• If Michael is in the wrong location…
– New Precinct Maps
• County adopted new precinct maps in December 2007
– Before: 917 precincts
– Now: 590 precincts
• Make sure the maps found in the Inspector’s poll kit are
posted in the polling location
– Provide Michael with his correct polling location,
which Voter Registration should provide to you over
the phone
Questions on Election Day? Call 327-2000
52
What if?
• If Michael was accidentally left off of
the poll book…
– Voter Registration will give you a Certificate of
Error number
– Clerk notes the number in the Poll Book
– Voter casts a regular ballot
Questions on Election Day? Call 327-2000
53
What if?
• If Michael insists on voting in the
precinct…
– Clerks provide Michael with a provisional Ballot
Questions on Election Day? Call 327-2000
54
What if?
• Susie Rich is flashing her new diamond
wedding ring and informs everyone of
her new name at the Clerks’ table. What
should you do?
– Find Susie in the Poll Book under her old last name
– Susie completes the Name Change Affidavit (VRG4/12) found in the Inspector Binder
– Susie signs the Poll Book with her new name
– Allow Susie to vote
Questions on Election Day? Call 327-2000
55
What if?
• Problem Paul appears at the Poll site and has
forgotten his photo ID. What should you do?
– If Paul does not want to come back with his photo ID, he can
cast a provisional Ballot.
• Paul has 10 days to bring his ID to the Election Board located in
Room W-122 in the City-County Building, 200 E. Washington Street
• If he does not bring an ID to the Election Board within 10 days, his
vote will NOT be counted
– If he leaves to go get his ID, he should NOT sign the Poll Book
• If he accidentally signs the Poll Book, he needs to vote by
provisional Ballot and follow the instructions above
Questions on Election Day? Call 327-2000
56
What if?
• Eddie Excitement is a first time voter
and enthusiastically signs the Poll
Book before the Precinct Election
Board realizes he does not have proper
ID. What should you do?
– Because he signed the Poll Book, Eddie MUST cast a
provisional Ballot
Questions on Election Day? Call 327-2000
57
What if?
• Marcia Moves-A-Lot appears at the
Clerks’ table with her current ID but
mentions that she no longer lives at the
address on the Poll Book and forgot to
change her registration. Does she
qualify to vote?
– Ask when and where the voter moved
– Use the flow chart found on page 20 of the Secretary
of State’s Handbook
Questions on Election Day? Call 327-2000
58
What if?
• Robert Reporter walks into the polling
location and shows his proper
credentials to the poll workers. He asks
for a public count of the machines.
What do you do?
– As long as he has the proper credentials, you
can provide this information to him
Questions on Election Day? Call 327-2000
59
Review and Reminders
•
•
•
•
•
•
Helpful Tips and Reminders
Early Voting
Arrive at 5
Patience!
Other Resources
Questions?
Questions on Election Day? Call 327-2000
60
Review and Helpful Reminders
• Long lines
– Separate the Poll Book into two sections:
A-L and M-Z
• Both clerks can check in voters
• Make sure both Clerks (or Judges/Inspector) are initialing the back
of the ballots
– Assistant clerks and voter assistance tables may be
set up in large polling locations with multiple precincts
Questions on Election Day? Call 327-2000
61
Review and Helpful Reminders
• Long lines, con’t.
– Remember, anyone entering or standing in the chute
at 6 p.m. votes!
– Stay positive and keep �em voting!
• If there is an issue with a voter, ask them to stand to the side while
the Judge/Inspector helps them and continue processing the other
voters
Questions on Election Day? Call 327-2000
62
Review and Helpful Reminders
• Credentials
– Every non-voter entering the polls should have a credential
issued by their party chairman or the Election Board
– Secretary of State may issue credentials to members of the
national media; they are official and can enter the polling location
• Exit polling
– Instructed to stay outside the chute
– Can speak to voters exiting the polls
– Voter does not need to respond
Questions on Election Day? Call 327-2000
63
Review and Helpful Reminders
• New Precinct Maps
– 917 precincts in 2007; 590 in 2008
– New polling locations and voters may be confused
– Call 327-2000 if voter is not in your Poll Book
• Double check uncounted storage bin BEFORE
shutting down voting equipment
– Don’t forget to process all absentee ballots
Questions on Election Day? Call 327-2000
64
Review and Helpful Reminders
• Ballot Issues
– Separate ballot styles before polls open
– Double check the ballot before handing it to the voter
– Put two sets of initials on the back of ballot
• Judge or Inspector can also initial the ballot
– More �split’ precincts requiring separate ballots
• Poll book identifies any precinct split with letters �A,’ �B’ or �C’
– Ballot style key found in ballot case to match ward, precinct and
split to its ballot style
• Ballot style found in the upper right corner of the ballot
• Look for name of ward and precinct on the back of ballot to confirm
ballot style
Questions on Election Day? Call 327-2000
65
Early Voting
• If you’re not working in your home
precinct, be sure to vote absentee
– To vote by mail
• Applications must be received by midnight, October 27
• Ballots are due by 6 p.m. Election Day
Questions on Election Day? Call 327-2000
66
Early Voting
• If you’re not working in your home
precinct, be sure to vote absentee
– To vote in the Clerk’s Office,
•
•
•
•
Monday through Friday – 8 a.m. to 5 p.m.
Saturdays: 10/25 and 11/1 – 11 a.m. to 7 p.m.
Sundays: 10/26 and 11/2 – 11 a.m. to 7 p.m.
Last Day! Monday, Nov. 3 – 8 a.m. to Noon
– Location: City-County Building,
200 E. Washington Street, Room W-122
Questions on Election Day? Call 327-2000
67
Early Voting
• If you’re not working in your home
precinct, be sure to vote absentee
– Early Voting at Satellite Locations
• North: J. Everett Light Career Center (campus of North
Central High School), 1901 E. 86th St.
• South: Southport Community Center, 6901 E. Derbyshire Rd.
• Begins Thurs., Oct. 23
• Ends Sun., Nov. 2
• Hours: 11 a.m. to 7 p.m. each day, including both weekends
Questions on Election Day? Call 327-2000
68
Arrive at 5 a.m.
• Before Election Day…
– You should receive a call from your Inspector
• Arrive at 5 a.m.!!
– ALL Poll workers should arrive at their polling location
at 5 a.m. Election Day
– If your Inspector does not arrive, call 327-2000
immediately
• Bring your lunch
Questions on Election Day? Call 327-2000
69
Patience!
• Expect and prepare for increased voter turnout
• As Clerk, make sure you are processing voters
efficiently
• Don’t sacrifice accuracy for speed
Questions on Election Day? Call 327-2000
70
Resources
• Marion County Election Board Web site
– www.Indy.Gov/Election08
– Training materials and videos
• Secretary of State’s Web site
– www.IN.gov/SOS/elections
• Election 2008 Hotline
– 327-VOTE
– Connects you to either Voter Registration or Election
Board
Questions on Election Day? Call 327-2000
71
Questions?
• Before Election Day, call the Election
Board – 327-5100
• On Election Day, call the Inspector
Hotline - 327-2000
– Direct access to Voter Registration
– Direct access Election Board hotline
operators to help with legal questions,
machine problems, etc.
Questions on Election Day? Call 327-2000
72
Документ
Категория
Презентации
Просмотров
6
Размер файла
1 586 Кб
Теги
1/--страниц
Пожаловаться на содержимое документа