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Child and Youth Protection Power Point

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Charter for the Protection of
Children and Young People
Compliance at the Local Level
Office for the Protection of
Children & Young People
Diocese of Savannah
In accordance with provisions of the Charter, all
dioceses are required to establish & maintain a Safe
Environment Program.
This PowerPoint:
Explains the role of the Church in
protecting our youth
Explains the role of the Office for
the Protection of Children &
Young People
Explains your role at the local
(parish/school/agency) level
The Role of the Catholic Church
In June 2002, the United States Conference of Catholic Bishops adopted the
Charter for the Protection of Children and
Young People
Bishop J. Kevin Boland pledged to implement the Charter provisions here in the
Diocese of Savannah.
The Charter for the Protection of Children and Young People
provides guidelines for establishing Safe Environments. In the
Diocese of Savannah this is a 3 step approach.
Safe Environments
In the Diocese of Savannah
Code of Conduct
Awareness Training
(VIRTUS)
Screening
Who is required to comply with the 3 steps?
Any adult (age 18 or over) whose duties include ongoing, unsupervised contact
with minors (age 17 and younger).
Coaches
Ushers
Eucharistic Ministers
Music Directors
Altar Server Trainers
Youth Ministers &
Aides
Church or School Sponsored Scout
leaders & aides
Chaperones
Lunchroom & recess volunteers
Nursery & other school care staff
Any other adult employee/volunteer
identified by the
pastor/principal/agency director
Teachers
Religious Education Instructors
Paraprofessionals
Counselors
School Nurses
Priests, Deacons,
Vowed Religious
Sisters and Brothers
Seminarians
Diaconal Candidates
By requiring this compliance
•
The Catholic Church takes a pro-active step to
ensure the safety of its youth.
•
The Church provides valuable education that its
members can use not only within church
activities, but also in their day to day lives.
•
The Church is making a dedicated effort to
restore trust in its faith communities.
The Role of the Office for the Protection
of Children & Young People
Just as the Office for Child and Youth Protection at the United States Conference of
Catholic Bishops provides the focus for a consistent, ongoing, and comprehensive
approach to creating a secure environment for young people throughout the Church
in the United States, the Diocesan Office for the Protection of Children and Young
People serves a similar role within the Diocese of Savannah.
The Policy on the Sexual Abuse of Minors for the Diocese of Savannah was prepared by
the Diocesan Advisory Board for the Protection of Children and Young People,
endorsed by the Council of Priests and Board of Vicars, and approved by
Bishop J. Kevin Boland.
Who we are
• Stephen B. Williams, Director
(912) 201-4073
sbwilliams@diosav.org
• Joan B. Altmeyer, Safe Environment Coordinator
(912) 201-4074
jbaltmeyer@diosav.org
www.diosav.org/childyouthprotection
Other contact info:
Catholic Pastoral Center
601 East Liberty Street
Savannah, Georgia 31401-5196
Telephone: (912) 201-4100 FAX: (912) 201-4101
Toll Free (in GA only): 888-295-7144 – Website: www.diosav.org
By establishing this Office
The Diocese is able to:
•
Directly assist its parishes, schools and
agencies in establishing and maintaining
safe environments
•
Maintain a data base of those
employees/volunteers who have completed
the requirements for safe environment
certification
•
Monitor existing programs to ensure
compliance with provisions of the Charter.
Local Level Responsibility
Each parish/school/agency is responsible for making sure
each employee and volunteer whose duties include ongoing,
unsupervised contact with minors has completed the
following three requirements:
1.
Read and signed the Diocesan “Code of Conduct”
2.
Attended a VIRTUS awareness session and
registered online
3.
Undergone a criminal background check
Step 1 – “Code of Conduct”
The Diocesan Code of Conduct for Those
Working with Minors must be read by all
diocesan employees and volunteers.
Furthermore, they must sign an
acknowledgment that they have read,
understand, and agree to abide by the
provisions of this “Code of Conduct”. The
signed acknowledgements will be maintained at
the local level (parish/school/agency).
Step 2. - Awareness Training
Those diocesan employees and volunteers
identified as requiring awareness training on
Child Sexual Abuse must complete this training
and register online prior to beginning their
ministry. In the Diocese of Savannah, the
VIRTUS program Protecting God’s Children for
Adults is used.
The VIRTUS Protecting God’s Children for Adults training
session is led by a trained facilitator. The Diocese has
facilitators in every deanery. Sessions are in English &
Spanish and are presented throughout the Diocese.
All who attend the session
are required to register their
attendance online at
www.virtus.org. This
registration builds a data
base for each diocesan entity
that will be used to help track
Charter compliance. If the
attendee does not register
online, it is impossible to
give the individual credit
for attendance.
Once online registration is
confirmed, the attendee has
access to additional
information available at the
VIRTUS website. Certain
individuals, in various
supervisory positions, will be
required to visit the VIRTUS
website monthly for bulletin
information.
Step 3 - Screening
• A criminal background check must be completed.
• The background check must be renewed at least every 5
years.
• Fingerprinting through law enforcement agencies is
preferred; however, the Diocese is also contracted with a
commercial vendor, ChoicePoint, for background checks.
The USCCB requires every diocese to be
audited by an outside agency each year
to determine if the diocese is in
compliance with provisions of the
Charter.
To ensure the local entity
(parish/school/agency) is in compliance,
follow these simple steps:
•
Identify an individual at the local entity to
monitor/coordinate Safe Environment responsibilities.
•
Make sure every employee and volunteer has
completed the 3 requirements before they minister
with children.
•
Maintain a record at the entity level for each person
with the dates they
– Signed the “Code of Conduct”
– Completed the background check
– Attended the VIRTUS training and registered online
•
Provide timely information on entity personnel to the
diocesan Office for the Protection of Children and
Young People in response to the annual request for
updated information.
Annual Request for Updated Information
Compiling your Records
Master Report, St. Helena Church
Last Name
First Name
Roles
Code of
Conduct
Background
Check
VIRTUS
Training
Adams
Jane
CCD teacher
NO
8/24/2005
8/20/2005
Baker
John
Usher
7/2/2007
7/2/2007
5/1/2008
Durham
Thomas
Pastor
8/1/2004
12/5/2003
11/1/2003
Marks
Michael
Coach
NO
NO
5/1/2008
Newton
Camille
ScoutsLeader
9/3/2006
NO
8/15/2006
Smith
Sarah
Youth
Chaperone
3/24/208
3/20/2008
3/1/2008
Every year, in preparation for the
audit, each diocesan entity is
provided with a Microsoft Excel
spreadsheet containing
information currently on file in the
diocesan data base (this data can
also be requested by the entity at
any time during the year).
The spreadsheet on our left is a
typical example of what an entity
is provided.
The data for the spreadsheet is
pulled directly from the VIRTUS
website. That is why it is
necessary for each person to
register online after attending the
VIRTUS training session.
As an example, St. Helena
Church has a paid Youth Director
named Joseph Carter. Before
Joseph was hired, the parish ran
a background check on him. After
being hired he signed the “Code
of Conduct” and attended
VIRTUS training. However, he
neglected to register online at
www.virtus.org. Consequently,
Joseph’s information is not
included in the diocesan data
base.
Master Report, St. Helena Church
Last Name
First Name
Roles
Code of
Conduct
Background
Check
VIRTUS
Training
Adams
Jane
CCD teacher
NO
8/24/2005
8/20/2005
Baker
John
Usher
7/2/2007
7/2/2007
5/1/2008
Durham
Thomas
Pastor
8/1/2004
12/5/2003
11/1/2003
Marks
Michael
Coach
NO
NO
5/1/2008
Newton
Camille
ScoutsLeader
9/3/2006
NO
8/15/2006
Smith
Sarah
Youth
Chaperone
3/24/208
3/20/2008
3/1/2008
Joseph Carter, Youth Director
Local Entity Spreadsheet
Master Report, St. Helena Church
Last Name
First Name
Roles
Code of
Conduct
Background
Check
VIRTUS
Training
Adams
Jane
CCD
teacher
8/23/2005
8/24/2005
8/20/2005
Baker
John
Usher
7/2/2007
7/2/2007
5/1/2008
Durham
Thomas
Pastor
8/1/2004
12/5/2003
11/1/2003
Marks
Michael
Coach
4/14/2008
4/14/2008
5/1/2008
Notes
• Provide missing information
DELETE – no
longer a
volunteer
• Add new employees/volunteers not
listed
• Notate personnel for deletion who are
no longer in ministry with children
• Return corrected copy to the Diocese
(maintain copy for local level)
Newton
Camille
ScoutsLeader
9/3/2006
7/28/2006
8/15/2006
Smith
Sarah
Youth
Chaperone
3/24/208
3/20/2008
3/1/2008
Carter
Joseph
Youth
Director
11/5/2008
11/6/2008
11/17/2008
Please check
– employee
states they
are registered
online
Watkins
Harold
Usher
10/1/2003
1/14/2009
9/28/2003
Please check
– volunteer
states they
are registered
online
Upon receipt of your
corrected report, The
Office for the
Protection of Children
and Young People will
have the data needed for
the annual audit.
Remember! The Diocese of Savannah will be in compliance only when
all diocesan entities are in compliance.
Safety of our Children
Entity Compliance
Diocesan Compliance
Annual Audit
Frequently Asked Questions
•
Sometimes it is not clear if a particular volunteer requires certification because of the
“unusual nature” of their “limited” contact with minors.
If a local entity has a question, contact the Diocese (912-201-4073/4). A
general rule is: when in doubt, always certify. A major purpose of the Safe
Environment Program is to educate people. The more adults who are aware of
the dangers, the more effective the local program.
•
Why do ministries such as Eucharistic Minister and Usher require certification?
•
I have an employee who has completed Safe Environment training with a program other
than VIRTUS (another diocese, Boy Scouts, etc.). Does this satisfy Diocesan
requirements?
Eucharistic Ministers may occasionally visit a home where there could be both a
vulnerable adult and a minor. In some parishes, rest rooms are not located in the
church, but in an adjacent building and an usher might accompany a young child.
Educating adults may actually protect the adults as much as the children.
Because the Diocese of Savannah has contracted with VIRTUS for the basic
program and continuing education, it is important that everyone receive the same
training. However, if certification of other training is verified, ministry with
minors could begin while the individual is awaiting the availability of a VIRTUS
training session.
•
We have a new employee who attended VIRTUS training in another diocese
and states they registered online. How do we get their information
recorded for our entity?
Please have the employee call the VIRTUS Helpdesk toll-free at 1-888847-8870. The Helpdesk can transfer their profile from the original
diocese to the Diocese of Savannah and add your entity’s information.
•
Who are the individuals who receive VIRTUS training bulletins online
monthly?
Active priests, seminarians, active permanent deacons, school
principals/vice principals, school teachers (including substitutes), school
counselors, school nurses, school media specialists, head coaches,
directors of religious education, pastoral associates, youth ministry
directors, altar server directors, nursery supervisors, scouting troop
leaders, social service agency administrators.
•
A volunteer at this parish states that he has already registered online but
there appears to be no record.
Have the individual contact the diocese (912-201-4073/4). There are
several possibilities as to what has transpired: the individual did not
successfully register the first time; the individual originally registered
with another entity (i.e., school, not parish).
•
My volunteer states they do not have internet access. How do they register online?
•
My employee/volunteer has a signed certificate showing they attended VIRTUS
training but they are not registered online. Shouldn’t the certificate be sufficient
proof for training?
Those individuals without internet access are asked to fill out a form by the
facilitators at the time of their VIRTUS training. If they neglected to do so,
please contact the diocese (912-201-4073/4) for the form.
The certificate can help you at the local level keep track of who has attended
VIRTUS, but unless someone registers online, the Diocese does not have that
information. Each year, during the annual audit, the information provided to
the auditors comes from the VIRTUS database. Therefore, if an employee or
volunteer did not register on the VIRTUS website after attendance, the
Diocese is unable to give that person credit for training.
•
How does the auditor know when a diocesan entity has not registered all of their
“required” employees/volunteers in the Safe Environment Program?
The auditors have collected six years of numerical data for each diocese, and
when added to supplemental information such as diocesan/parish/school
directories, websites, bulletins, published news articles and photos, etc., there
are numerous sources to compare against the diocesan VIRTUS database.
Remember, if you still have any
questions, please contact us.
• Stephen B. Williams, Director
(912) 201-4073
sbwilliams@diosav.org
• Joan B. Altmeyer, Safe Environment Coordinator
(912) 201-4074
jbaltmeyer@diosav.org
www.diosav.org/childyouthprotection
Catholic Pastoral Center
601 East Liberty Street
Savannah, Georgia 31401-5196
Telephone: (912) 201-4100 FAX: (912) 201-4101
Toll Free (in GA only): 888-295-7144
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