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Getting Started with Office 2007

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Getting Started
with Microsoft
Office 2007
COMPREHENSIVE
Objectives
XP
• Explore the programs that comprise Microsoft
Office
• Start programs and switch between them
• Explore common window elements
• Minimize, maximize, and restore windows
• Use the Ribbon, tabs, and buttons
New Perspectives on Microsoft Office Excel 2007
2
Objectives
XP
• Use the contextual tabs, Mini toolbar, and
shortcut menus
• Save, close, and open a file
• Use the Help system
• Print a file
• Exit programs
New Perspectives on Microsoft Office Excel 2007
3
Exploring Microsoft Office 2007
XP
• Microsoft Office 2007, or Office, is a collection of
Microsoft programs
–
–
–
–
–
Microsoft Office Word 2007 (documents)
Microsoft Office Excel 2007 (workbooks)
Microsoft Office Access 2007 (databases)
Microsoft Office PowerPoint 2007 (presentations)
Microsoft Office Outlook 2007 (information management)
• A major advantage of Office is integration, the ability to
share information between programs
New Perspectives on Microsoft Office Excel 2007
4
Starting Office Programs
XP
• Make sure your computer is on and the Windows
desktop appears on your screen
• To start a program
–
–
–
–
Click the Start button on the taskbar
Click All Programs
Click Microsoft Office
Click the name of the program you want to start
or
– Click the name of the program you want to start in the most
frequently used programs list on the left side of the Start
menu
New Perspectives on Microsoft Office Excel 2007
5
Switching Between
Open Programs and Files
XP
• Office allows multiple programs to be open at one time
• Use taskbar buttons to switch between programs
or
• Use Alt+Tab keys to switch between open files
New Perspectives on Microsoft Office Excel 2007
6
Exploring Common Window Elements
XP
• All Office programs have some common
elements
New Perspectives on Microsoft Office Excel 2007
7
Resizing the
Program Window and Workspaces
XP
• Office programs have three sizing buttons
– Minimize button (hides window, program only visible on
taskbar)
– Maximize button (expands window to full screen size)
– Restore Down button (returns window to predefined size)
• Some programs have two sets of sizing controls (like
Excel and Word)
– Top level controls program window
– Lower level controls workspace
New Perspectives on Microsoft Office Excel 2007
8
Resizing Windows and Workspaces
New Perspectives on Microsoft Office Excel 2007
XP
9
Status Bar and Switching Views
XP
• Status Bar
– Located at bottom of program window
– Provides information about open file and current task
– Information provided specific to program
• Switching Views
– Each Office program has different view options
– View changes presentation, but not content
New Perspectives on Microsoft Office Excel 2007
10
Zooming the Workspaces
XP
• Zooming magnifies or shrinks content displayed
in workspace
• To change zoom percentage
– Use Zoom slider at right of status bar
– Click Zoom level button to left of Zoom slider
– Use Zoom group in View tab on the Ribbon
New Perspectives on Microsoft Office Excel 2007
11
Zooming the Workspaces
New Perspectives on Microsoft Office Excel 2007
XP
12
Using the Ribbon
XP
• The Ribbon at the top of the program window
just below the title bar is the main set of
commands that you click to execute tasks
New Perspectives on Microsoft Office Excel 2007
13
Clicking Button Icons
XP
• Each button, or icon, on the tabs provides oneclick access to a command
– Most are labeled
– Clicking the button often displays a menu or performs
an action
New Perspectives on Microsoft Office Excel 2007
14
Using Galleries and Live Preview
XP
• A gallery is a grid or menu that shows visual
representation of the options available for that
command
• Live Preview shows the results you would
achieve in your file if you clicked that option
New Perspectives on Microsoft Office Excel 2007
15
Using Galleries and Live Preview
XP
• Live Preview of bullet style
New Perspectives on Microsoft Office Excel 2007
16
Opening Dialog Boxes and Task Panes
XP
• The Dialog Box Launcher allows you to open a
task pane or dialog box that provides more
advanced functionality
• A task pane is a window that helps you navigate
through a complex task or feature
• A dialog box is a window from which you enter or
choose settings for how you want to perform a
task
New Perspectives on Microsoft Office Excel 2007
17
Opening Dialog Boxes and Task Panes
XP
• Page tab in the Page Setup dialog box
New Perspectives on Microsoft Office Excel 2007
18
Using Contextual Tools
XP
• Some tabs, toolbars, and menus come into view
as you work
• An object is anything that appears on your
screen that can be selected and manipulated as a
whole
• A contextual tab is a Ribbon tab that contains
commands related to the selected object so you
can manipulate, edit, and format that object
New Perspectives on Microsoft Office Excel 2007
19
Using Contextual Tools
New Perspectives on Microsoft Office Excel 2007
XP
20
Accessing the Mini Toolbar
XP
• The Mini toolbar is a toolbar that appears next to
the pointer whenever you select text and
contains buttons for the most commonly used
formatting commands
New Perspectives on Microsoft Office Excel 2007
21
Opening Shortcut Menus
XP
• A shortcut menu is a list of commands related to
a selection that opens when you click the right
mouse button
New Perspectives on Microsoft Office Excel 2007
22
Working with Files
XP
• The Office Button provides access to document-level
features
–
–
–
–
–
–
Creating files
Opening files
Saving files
Printing files
Closing files
Application settings
• The Quick Access Toolbar is a collection of buttons that
provide one-click access to commonly used commands
New Perspectives on Microsoft Office Excel 2007
23
Saving a File
XP
• To prevent losing work, save your file to a disk frequently
• To save a file the first time or with a new name or location
– Click the Office Button, and then click Save As (or for an
unnamed file, click the Save button on the Quick Access
Toolbar or click the Office Button, and then click Save)
– In the Save As dialog box, click the Save in arrow, and then
navigate to the location where you want to save the file
– Type a descriptive title in the File name box, and then click
the Save button
• To resave a named file to the same location
– Click the Save button on the Quick Access Toolbar (or click
the Office Button, and then click Save)
New Perspectives on Microsoft Office Excel 2007
24
Saving a File
New Perspectives on Microsoft Office Excel 2007
XP
25
Closing a File
XP
• Close files you are no longer working on
• Close a file by clicking the Office Button and then
clicking the Close command
• As a standard practice, you should save your file
before closing it
New Perspectives on Microsoft Office Excel 2007
26
Opening a File
XP
• When you want to open a blank document, workbook, presentation, or
database, you create a new file
• Click the Office Button, and then click Open
• Navigate to the storage location of the file you want to open
• Click the filename of the file you want to open
• Click the Open button
or
• Click the Office Button, and then click a filename in the Recent
Documents list
or
• Click the Office Button, and then click New
• In the New dialog box, click Blank Document, Blank Workbook, Blank
Presentation, or Blank Database (depending on the program)
• Click the Create button
New Perspectives on Microsoft Office Excel 2007
27
Opening a File
New Perspectives on Microsoft Office Excel 2007
XP
28
Getting Help
XP
• Help is like a huge encyclopedia available from your
desktop
• Click the Microsoft Office Help button (the button name
depends on the Office program)
• Type a keyword or phrase in the “Type words to search
for” box, and then click the Search button
• Click a Help topic in the search results list
• Read the information in the Help window. For more
information, click other topics or links
• Click the Close button on the Help window title bar
New Perspectives on Microsoft Office Excel 2007
29
Getting Help
New Perspectives on Microsoft Office Excel 2007
XP
30
Printing a File
XP
• Click the Office Button, and then click Print
• Verify the print settings in the Print dialog box
• Click the OK button
or
• Click the Office Button, point to Print, and then
click Quick Print
New Perspectives on Microsoft Office Excel 2007
31
Printing a File
New Perspectives on Microsoft Office Excel 2007
XP
32
Exiting Programs
XP
• When you finish working with a program, you
should exit it
• You can exit programs with a button or a
command
New Perspectives on Microsoft Office Excel 2007
33
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