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Introduction to Office Automation

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Introduction to Office
Automation
пѓј5.1 Basics of Office Automation
пѓј5.2 Software and Hardware for Office
Automation
пѓј5.3 Basic Activities in Office Automation
пѓј5.4 Effectiveness of Office Automation
5.1 Basics of Office Automation
What is Office Automation?
пѓ� Varied computer hardware and software
used for Creating
Transferring
Collecting
Processing
Storing
What is Office Automation?
пѓ�The tasks should be done automatically.
пѓ�The major applications
of office automation
data processing
management of
digital information
and information
exchange
Adventages
• Increased Productivity
– Office automation software can increase the
productivity
• time-comsuming and done manually in shorter
time
• Better Data Management
– Data and Documents in a digital form
• Stored , reused and referenced through a
computer network effectively
• Better Communications
– E-mail ,IP phone … can be used in an office with a
computer network .
• complement traditional communication and transferring
files.
• Reducing Company Expenses
– The operating cost of office automation is low
5.2 Software and Hardware for
Office Automation
Software in Office Automation
• Word processor
– e.g. Microsoft Word
• Spreadsheet
– Microsoft Excel
• Database software
– Microsoft Access
• Presentation software
– Microsoft Powerpoint
• Communication software
– Microsoft Outlook
• Image editing software
– Adobe Photoshops , Ulead PhotoImpact
5.22 Hardware in Office Automation
• Printer
• Monitor
• Scanner
• Keyboard and Mouse
• Speakers and Microphone
5.3 Basic Activities in Office
Automation
• 4 basic activities in office automation
– 1. Data Application
– 2. Data Storage
– 3. Data Exchange
– 4. Data Management
Data analysis
Digital image modification
• Image editing software
Document production
• Word processor
Report generation
• Database management system
5.3.2 Data Storage
Secondary storage device
Hard Disk
Usage
Storage Of Data
And Software
Compact disc ReadOnly Memory (CD-ROM)
And Digital Versatile
Disc (DVD)
Files Backup Or
Transfer
Magnetic tape
System Backup
Memory Card
Storage Of Files In
Portable
Electronic Device
CD-ROM
SD /SDHC
M2
XD
Micro SD
CF
Memory
Stick Pro
Duo
5.3.3 Data Exchange
• Data Exchange can be carried out though
electronic communication channel in office
automation.
– E.g. e-mail , voice mail , fax ...
– Video conferencing and groupware --- typical
application of exchange information.
– Groupware and network computer systems
enable many users to access data stored in a
central repository.
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