Introduction to Office Automation пѓј5.1 Basics of Office Automation пѓј5.2 Software and Hardware for Office Automation пѓј5.3 Basic Activities in Office Automation пѓј5.4 Effectiveness of Office Automation 5.1 Basics of Office Automation What is Office Automation? пѓ� Varied computer hardware and software used for Creating Transferring Collecting Processing Storing What is Office Automation? пѓ�The tasks should be done automatically. пѓ�The major applications of office automation data processing management of digital information and information exchange Adventages вЂў Increased Productivity вЂ“ Office automation software can increase the productivity вЂў time-comsuming and done manually in shorter time вЂў Better Data Management вЂ“ Data and Documents in a digital form вЂў Stored , reused and referenced through a computer network effectively вЂў Better Communications вЂ“ E-mail ,IP phone вЂ¦ can be used in an office with a computer network . вЂў complement traditional communication and transferring files. вЂў Reducing Company Expenses вЂ“ The operating cost of office automation is low 5.2 Software and Hardware for Office Automation Software in Office Automation вЂў Word processor вЂ“ e.g. Microsoft Word вЂў Spreadsheet вЂ“ Microsoft Excel вЂў Database software вЂ“ Microsoft Access вЂў Presentation software вЂ“ Microsoft Powerpoint вЂў Communication software вЂ“ Microsoft Outlook вЂў Image editing software вЂ“ Adobe Photoshops , Ulead PhotoImpact 5.22 Hardware in Office Automation вЂў Printer вЂў Monitor вЂў Scanner вЂў Keyboard and Mouse вЂў Speakers and Microphone 5.3 Basic Activities in Office Automation вЂў 4 basic activities in office automation вЂ“ 1. Data Application вЂ“ 2. Data Storage вЂ“ 3. Data Exchange вЂ“ 4. Data Management Data analysis Digital image modification вЂў Image editing software Document production вЂў Word processor Report generation вЂў Database management system 5.3.2 Data Storage Secondary storage device Hard Disk Usage Storage Of Data And Software Compact disc ReadOnly Memory (CD-ROM) And Digital Versatile Disc (DVD) Files Backup Or Transfer Magnetic tape System Backup Memory Card Storage Of Files In Portable Electronic Device CD-ROM SD /SDHC M2 XD Micro SD CF Memory Stick Pro Duo 5.3.3 Data Exchange вЂў Data Exchange can be carried out though electronic communication channel in office automation. вЂ“ E.g. e-mail , voice mail , fax ... вЂ“ Video conferencing and groupware --- typical application of exchange information. вЂ“ Groupware and network computer systems enable many users to access data stored in a central repository.