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Office Layout and Working Practices

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Office Layout and
Working Practices
Unit 2a
Cellular Office Layout
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Traditional method
of organising the
office area
Each employee has
their own usually
small office area
Click to go to
Sum up page
Advantages/Disadvantages
of the Cellular Office
Advantages
Disadvantages
Privacy for confidential Employees may feel
meetings
isolated from
colleagues
Fewer distractions
May not feel part of
the team
Noisy equipment can be Difficult to supervise
put in separate room
employees
Rooms can be locked to Time wasted passing
restrict access
work around
Click to go to
Sum up page
Open-plan/flexible Office
Layout
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Modern method of
organising workplace
Large number of
employees work
together in a large,
open area
Click to go to
Sum up page
Advantages/Disadvantages of
the Open-plan Office
Advantages
Disadvantages
Team-working
encouraged
Easy to supervise all
employees
Equipment can be
shared saving
organisation money
Lack of privacy for
confidential meetings
Many distractions from
employees and equipment
Difficult to restrict
access to information
and belongings
Less space wasted – Heating and lighting may
fewer doors and walls not suit everyone
Click to go to
Sum up page
Management must consider…
Layout will depend
on
пЂ¤ Number of
employees
пЂ¤ Type of work being
done
пЂ¤ Amount of money
available
пЂ¤ If organisation
growing or getting
smaller
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Click to go to
Sum up page
The layout should
пЂ¤ Be adaptable
пЂ¤ Provide storage
пЂ¤ Allow easy
movement
пЂ¤ Provide security
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Office Furniture
Chair:
Desks:
•Should suit activity
•Lockable drawers
•Adjustable to
suit individual
•Must meet
Health and
Safety Law
Workstation:
Storage:
•Should be
lockable
•Should prevent
damage eg flood
Click to go to
Sum up page
•L-shaped to allow
computer and
paperwork
•Cable
management
•Storage
•Organised and tidy
•Lockable drawers
ICT in the Workplace
and for at home, travelling, in hotels, in customer premises
Laptop:
useful for
working
away from
office
Computer:
Allows
communication
from home via
e-mail
Click to go to
Sum up page
Mobile:
Keep in
contact
when
away
from
office
PDA:
Combines
computer,
phone,
internet
Pager:
To
contact
someone
out of the
office
Voicemail:
Can receive
messages
when
unavailable
to answer
Fax:
Allows
exact
copies of
written
documents
to be sent
and
received
Video-conferencing:
Allows employees to
take part in face-toface conversations
without the expense or
time involved in
travelling to meetings
Different Working Practices
Homeworking –
an employee doing
their job from
their own home
Click to go to
Sum up page
Teleworking –
an employee doing
their job away
from the office
Good and Bad things about
Homework and Teleworking
Advantages
Disadvantages
For
Employee
For
Employer
For
Employee
Less space
required
Less travel
time
Cost of
equipment
Miss social
aspects
Less
absenteeism
Less travel
cost
Difficult to
arrange
meetings
Distractions
at home
Flexible
hours
Difficult to
supervise
Lack
motivation
Happier
Click to go to
employees
Sum up
page
For
Employer
Other working practices
Hot Desk – bookable
spare desk with
computer and phone
Hot Room – may be
booked in advance
for holding meetings
Touchdown area –
for brief visits to
the office
Click to go to
Sum up page
Carrel – small
booth
allowing
privacy and
fewer
distractions
Chillout
area –
separate
from work
area for
taking a
break
Flexitime –
employees arrange
own start and finish
times. Must work
core time. Keep
record of hours
worked
Working Hours
Job Share
– one full time job
split between 2
people. Share wage
and holidays.
Often used by
teachers
Shift Work –
employees work
different times of the
day/night to ensure the
organisation is always
Click to go to
Sum up page
open
Implications of Changes in
Working Practices
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Click to go to
Sum up page
Health and safety – any changes
must meet health and safety
requirements
Staff welfare – consult with staff
and provide training if necessary
Managing change – communicate
with staff about changes
Cost – eg purchase of equipment
and furniture; training of staff
To sum up, we have covered…
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Cellular office layout
Open-plan office
layout
Management
considerations on
layout
Office furniture
ICT in the workplace
Click to go to
Sum up page
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Home working
Teleworking
Other working
practices
Working hours
Implications of
changes to working
practices
Click on the link to go back to the slide if you need to revise
any of the above!!!
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