Office Layout and Working Practices Unit 2a Cellular Office Layout пЃ® пЃ® Traditional method of organising the office area Each employee has their own usually small office area Click to go to Sum up page Advantages/Disadvantages of the Cellular Office Advantages Disadvantages Privacy for confidential Employees may feel meetings isolated from colleagues Fewer distractions May not feel part of the team Noisy equipment can be Difficult to supervise put in separate room employees Rooms can be locked to Time wasted passing restrict access work around Click to go to Sum up page Open-plan/flexible Office Layout пЃ® пЃ® Modern method of organising workplace Large number of employees work together in a large, open area Click to go to Sum up page Advantages/Disadvantages of the Open-plan Office Advantages Disadvantages Team-working encouraged Easy to supervise all employees Equipment can be shared saving organisation money Lack of privacy for confidential meetings Many distractions from employees and equipment Difficult to restrict access to information and belongings Less space wasted вЂ“ Heating and lighting may fewer doors and walls not suit everyone Click to go to Sum up page Management must considerвЂ¦ Layout will depend on пЂ¤ Number of employees пЂ¤ Type of work being done пЂ¤ Amount of money available пЂ¤ If organisation growing or getting smaller пЃ® Click to go to Sum up page The layout should пЂ¤ Be adaptable пЂ¤ Provide storage пЂ¤ Allow easy movement пЂ¤ Provide security пЃ® Office Furniture Chair: Desks: вЂўShould suit activity вЂўLockable drawers вЂўAdjustable to suit individual вЂўMust meet Health and Safety Law Workstation: Storage: вЂўShould be lockable вЂўShould prevent damage eg flood Click to go to Sum up page вЂўL-shaped to allow computer and paperwork вЂўCable management вЂўStorage вЂўOrganised and tidy вЂўLockable drawers ICT in the Workplace and for at home, travelling, in hotels, in customer premises Laptop: useful for working away from office Computer: Allows communication from home via e-mail Click to go to Sum up page Mobile: Keep in contact when away from office PDA: Combines computer, phone, internet Pager: To contact someone out of the office Voicemail: Can receive messages when unavailable to answer Fax: Allows exact copies of written documents to be sent and received Video-conferencing: Allows employees to take part in face-toface conversations without the expense or time involved in travelling to meetings Different Working Practices Homeworking вЂ“ an employee doing their job from their own home Click to go to Sum up page Teleworking вЂ“ an employee doing their job away from the office Good and Bad things about Homework and Teleworking Advantages Disadvantages For Employee For Employer For Employee Less space required Less travel time Cost of equipment Miss social aspects Less absenteeism Less travel cost Difficult to arrange meetings Distractions at home Flexible hours Difficult to supervise Lack motivation Happier Click to go to employees Sum up page For Employer Other working practices Hot Desk вЂ“ bookable spare desk with computer and phone Hot Room вЂ“ may be booked in advance for holding meetings Touchdown area вЂ“ for brief visits to the office Click to go to Sum up page Carrel вЂ“ small booth allowing privacy and fewer distractions Chillout area вЂ“ separate from work area for taking a break Flexitime вЂ“ employees arrange own start and finish times. Must work core time. Keep record of hours worked Working Hours Job Share вЂ“ one full time job split between 2 people. Share wage and holidays. Often used by teachers Shift Work вЂ“ employees work different times of the day/night to ensure the organisation is always Click to go to Sum up page open Implications of Changes in Working Practices пЃ® пЃ® пЃ® пЃ® Click to go to Sum up page Health and safety вЂ“ any changes must meet health and safety requirements Staff welfare вЂ“ consult with staff and provide training if necessary Managing change вЂ“ communicate with staff about changes Cost вЂ“ eg purchase of equipment and furniture; training of staff To sum up, we have coveredвЂ¦ пЃ® пЃ® пЃ® пЃ® пЃ® Cellular office layout Open-plan office layout Management considerations on layout Office furniture ICT in the workplace Click to go to Sum up page пЃ® пЃ® пЃ® пЃ® пЃ® Home working Teleworking Other working practices Working hours Implications of changes to working practices Click on the link to go back to the slide if you need to revise any of the above!!!