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Public Works Department
Presentation to:
Consolidation of Services Study Commission,
Purchasing Subcommittee
September 19, 2005
Presentation Outline
•
•
•
•
Department Mission Statement
Organization Chart
Division Objectives
Procurement Authority
Department Mission Statement
• To enhance Orlando’s quality of life through the
construction and operation of a safe, effective
physical environment and to provide our visitors, our
neighborhoods, and our businesses with efficient and
timely services necessary to support the infrastructure
demands of our growing, diverse community.
Organization Chart
D irec tor
o f P ub lic W o rks
#701
Fund 100
C ity E n gin e er
E n g in e erin g S e rvic es
D iv ision
E ngineering A dm inistration
#721
C a p it a l Im p ro v em e nt a nd
E n vi r on m e n t al Se r vi c es
I n fra s tr u ct u re D i v is i on
D ir ec tor
P r o g r am 3 41
S tr ee ts an d S to rm w a ter
C a pita l/In fra stru ctu re
S o l i d W a s t e M a n a ge m e nt
W as t e w a t er D i v is i on
S e rv ic es
A d m in istration
D iv i si on
Fund 441
D iv ision
#711
Fund 426
S treets A d m in istration
#725
P ro ject
E n g ine e ring
#712
S o lid W a s te A dm inis tra tion
#361
W astew ater Process/
O perations Section
W a st e w at e r E n gi n e er i n g/
M a in t e na n c e S ec t i on
Fund 441
Fund 441
C on stru ction
E n g in e e rin g Su rv ey
K e e p O rlan d o B e a utiful
Services
#707
#722
S e rv ic es
#713
D e sign
C om m er c ia l C olle c tion
a n d Tr a ns p o r ta tion
W a te r C o n se r v I
W a st e w a t e r A dm i ni s t ra t i on
#365
#351
#341
S e rv ic es
#714
E n g in e erin g R e co rds
R ig h t-o f-W a y M a n a g em e nt
R e sid en tial & R ec ycling
W at e r C o ns e rv II
W a st e w a t er B il l i ng
and D rafting
#726
#366
#352
#342
I r o n B ri d ge
W a st e w a t er T ec h ni c al
S tree ts M a inte na n ce
R a p id A s s is ta n ce
#353
S u p p o rt
an d C o nstruction
P r og r am
#727
#715
Fund 555
#723
#343
L i ft S t at i o n O pe r a ti o ns
#354
M a teria l & Eq u ipm e nt
#344
M an agem ent
#728
E n vi r on m e n ta l C o nt r ol
#355
S torm w ater
A d m in istration
#705
I n d us t r i al
Fund 428
A u t om a ti o n Gr o up
#357
S to rm w ate r M a na g e m e nt
#706
Fund 428
S to rm w a ter C o m p lian ce
#708
Fund 428
S u rfa ce
W ater M ain tenan ce
#709
Fund 428
S ys t em E va l u at i o n &
M a i n te n a n ce
Organization Chart
D ir e c to r
o f P ub l i c W o r ks
#701
Fund 100
C a p it a l Im p ro v em e nt a nd
I n fra s tr u c t u re D i v is i o n
C a pi t a l/ I n fr a st r u ct u re
A d m i n is t r a t i o n
#711
P ro j ect
E n g ine e ring
#712
C on s tr u ct i on
S e rv ic es
#713
D e s ign
S e rv ic es
#714
Capital Improvement
Division Objective
Provide engineering design, survey, project and
construction management services for public
infrastructure improvements that currently have a
5 year CIP value of $210 million.
Procurement Authority
• Section 133.2, City Policy and Procedures
• Selection of engineers, architects, landscape architects and
land surveyors. Also includes design/build firms.
• Follows Florida Statutes – Consultants’ Competitive
Negotiation Act (CCNA)
• Consultants qualification board (CQB) – PW Director, City
Attorney, Chief Financial Officer, PW Appointee, Mayor
Appointee
• PW Director serves as Chairman
• Board produces list of firms qualified to provide professional
services to the City
Procurement Authority
• Service delivery methods
• Continuing services contract
• Project with estimated construction cost up to $1,000,000 or estimated
design fee up to $50,000
• Specific services contract
• No limit on design fees or construction cost associated with the project
• Both types of contracts may be amended by action of council
Procurement Authority
• Selection methods
• Project with estimated construction cost less than $250,000 or
estimated design/study fee less than $25,000
• Client division requests services
• CQB designates selection team
• Team reviews list of firms qualified to provide the requested services
• Team submits top three firms, in rank order, to PW Director
• PW Director submits recommended order to Council for approval
• Project Manager negotiates services contract with highest ranked firm
• Contract is submitted to Council for approval
Procurement Authority
• Selection methods
• Continuing services providers and specific projects with estimated
construction cost greater than $250,000 or estimated design fee greater
than $25,000
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•
•
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•
•
•
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Client division requests services
Project Manager prepares Request for Qualifications (RFQ) package
Project RFQ is advertised in local publication
Qualification statements are reviewed by CQB and firms are qualified (or not)
CQB designates selection team
Team reviews list of firms qualified to provide the requested services
Team prepares short list of no less than three firms for interviews
Following interviews, team ranks the firms and submits the recommended
order to the PW Director for review
• PW Director submits recommended order to Council for approval
• Project Manager negotiates services contract with highest ranked firm
• Contract is submitted to Council for approval
Procurement Authority
• Construction contracts
• Chapter 7 of City code exempts Purchasing Director from
procuring construction contracts
• PW Director is empowered to issue requests for bids on
construction projects
• Director may:
• Recommend to City Council award of construction contracts to lowest
•
•
•
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responsive, responsible bidder
Execute change orders up to an amount authorized by Council (usually
10% of contract value)
Assess liquidated damages
Terminate a contract for cause or convenience
Suspend, for a period of 1 year, or debar, for a period of 5 years, any
person or entity from bidding on City projects
Questions?
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