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Web Based Maintenance Work Order Program

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ANTHONY INDEPENDENT SCHOOL DISTRICT
Al Flores Jr., Director
Maintenance and Operations Department
620 Sixth Street, Anthony Texas, 79821-1279
Phone: (915) 886-6516
Fax: (915) 886-2420
Web-based Maintenance Work
Order Program
“Schooldude.com”
Functions of the Maintenance
Department
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Building remodeling
Chemical maintenance program
Electrical repairs
General building repairs
HVAC/ Heating repairs
Lighting issues (2007-2008 includes bulb replacement)
Major painting projects
New construction
Pest control
Plumbing repairs
Preventative maintenance
Roof repairs
Vandalism damage (non-paint related)
Functions of the
Grounds Department
• The Grounds Department reports directly to the Maintenance
Director
• The Department is responsible for the following areas of the district.
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All athletic fields
All playgrounds
All Irrigation Systems
Maintenance and scheduling of watering of the following areas:
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Grass areas
Trees
Shrubs
Xeriscaped areas
– Weed control district wide
– Outdoor pest control
– Recovery of all ecological trash (Leaves, branches, etc)
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Functions which are NOT the
responsibility of the Maintenance
Department
Cleaning Responsibilities
Distributing supplies/equipment
Floor maintenance (Cleaning, polishing, etc.)
Furniture Repair
Minor nuts & bolts repairs
Moving or assembling furniture
Ordering or distributing custodial supplies
Touch-up painting
Trash pickup and cleaning (in campus areas and
parking lot)
Implementation of the
Web-based Work Order System
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STEP 1
MAINTENACE
WORK ORDER
COMPLETED
BY THE
REQUESTOR
•
SITE
ADMINISTRATOR
APPROVES OR
DISAPPOVES
THE REQUEST
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ONCE APPROVED
THE WORK ORDER
IS PROCESSED BY
THE MAINTENANCE
DEPARTMENT
REQUESTOR
AND SITE
ADMINISTRATOR
IS NOTIFED OF THE
COMPLETION OF WORK
WORK IS
INSPECTED
FOR COMPLETION
AND
WORKMANSHIP
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MAINTENACE
DEPARTMENT
COMPLETES
THE WORK
REQUESTED
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Traditional paper based system
obsolete
Provides instant feedback to the
requestor
Allows for better planning by the
Maintenance Department
Allows access to the system on
any computer with internet
access
Administrators are given the
opportunity to “See” what is
occurring on their campus
An integral tool for the
Administration Department for
future budget planning
An essential tool for the
Maintenance Department for
future equipment replacement
planning and preventative
maintenance procedures
All AISD Employees will be
assigned a SchoolDude login name
Once you are signed in as a user, the following email will be sent to you:
Welcome, to our request submittal service called "MySchoolBuilding.com". This service allows you to submit work
requests directly to our maintenance department via the internet.
Your password to submit work requests is "wildcats".
1) Click this URL: http://www.myschoolbuilding.com. (To make the
process faster, you may want to bookmark this URL.)
2) Type in this account number 761687452
3) Click "Submit Organization" button and the request submittal page
will appear.
4) Type in your request information along with the other required
information such as your name and submittal password and click the
submit button. (Your password is indicated above in this message.)
5) Your new request will then appear in a list on the left. You can
edit new requests until they have been assigned.
For more questions or concerns please feel free to contact me at mailto:aflores@anthonyisd.net or .
We look forward to serving you,
Al Flores
As a user, you will be able to enter a work order from your classroom
computer.
Procedure for logging into the
Maintenance Work Order System
• Open the Anthony ISD website:
www.anthonyisd.net
• Click on the Maintenance Department
Page
• Click on the SchoolDude.com Icon
• Under the Email Address box, Type in
your A.I.S.D. email address ex:
alastname@anthonyisd.net
• The Maintenance Work Order Request
will show up on your screen
Creating a new
Maintenance Work Order
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(ALL FIELDS WITH A RED CHECKMARK BOX IS A REQUIRED FIELD)
Step 1:
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Please be yourself, click here if you are not Al Flores
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Location
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Area
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Area/Room Number
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Yes, remember my area entries for my next new request entry.
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Click on this box if you wish for your room to be your default location for future use
There are icons which define the task requested (If this is an emergency, click on the check box)
Step 4
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Please describe your problem or request.
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Type in a detailed description of the work or problem to help the Maintenance department further isolate the problem
Step 5
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Submittal Password
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Add your room number here or the description of a specific area
Select Problem Type:
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The pulldown menu will show all the applicable areas around the campus.
Step 3
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The pulldown menu will show all the applicable locations around the campus.
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Your information should come up in the text boxes under this heading
Step 2:
The password that you receive in your initial email will be used in this field- The request will not be filled otherwise
Step 6
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“SUBMIT”
What happens to My Maintenance Work
Order (MWO) once I submit it?
• Your work order is assigned a number and submitted to
your site administrator: (Principals, Food Service
Director, Transportation Supervisor, etc.)
• Your site administrator will determine the validity of the
request. At this point they will either approve or reject it.
• If your request is denied, you will be notified via e-mail
• If your request is approved, the MWO will be forwarded
to the Operations Manager for assignment and
completion
• This system is designed to maintain a direct line of
communication with you as the requestor and with the
Maintenance Department via e-mail
Managing your
Maintenance Work Order Account
• In your Request Page, you can click on the “My
Requests” tab
– This page will show all requests you have submitted.
– You can check on the status of your request by clicking on it.
• This will tell you if your request has been approved or disapproved
• If approved, the status of the work completion will be shown:
– If an inspection was conducted, the results of the inspection are shown.
– If parts are required, the order status is shown
– If problems arise, the feed back is shown
• Once completed, this status will be reflected on the website
• In addition to the website access, emails as to the status
of the MWO will be sent to your email box
QUESTIONS?
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