ANTHONY INDEPENDENT SCHOOL DISTRICT Al Flores Jr., Director Maintenance and Operations Department 620 Sixth Street, Anthony Texas, 79821-1279 Phone: (915) 886-6516 Fax: (915) 886-2420 Web-based Maintenance Work Order Program вЂњSchooldude.comвЂќ Functions of the Maintenance Department вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў Building remodeling Chemical maintenance program Electrical repairs General building repairs HVAC/ Heating repairs Lighting issues (2007-2008 includes bulb replacement) Major painting projects New construction Pest control Plumbing repairs Preventative maintenance Roof repairs Vandalism damage (non-paint related) Functions of the Grounds Department вЂў The Grounds Department reports directly to the Maintenance Director вЂў The Department is responsible for the following areas of the district. вЂ“ вЂ“ вЂ“ вЂ“ All athletic fields All playgrounds All Irrigation Systems Maintenance and scheduling of watering of the following areas: вЂў вЂў вЂў вЂў Grass areas Trees Shrubs Xeriscaped areas вЂ“ Weed control district wide вЂ“ Outdoor pest control вЂ“ Recovery of all ecological trash (Leaves, branches, etc) вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў Functions which are NOT the responsibility of the Maintenance Department Cleaning Responsibilities Distributing supplies/equipment Floor maintenance (Cleaning, polishing, etc.) Furniture Repair Minor nuts & bolts repairs Moving or assembling furniture Ordering or distributing custodial supplies Touch-up painting Trash pickup and cleaning (in campus areas and parking lot) Implementation of the Web-based Work Order System вЂў STEP 1 MAINTENACE WORK ORDER COMPLETED BY THE REQUESTOR вЂў SITE ADMINISTRATOR APPROVES OR DISAPPOVES THE REQUEST вЂў вЂў ONCE APPROVED THE WORK ORDER IS PROCESSED BY THE MAINTENANCE DEPARTMENT REQUESTOR AND SITE ADMINISTRATOR IS NOTIFED OF THE COMPLETION OF WORK WORK IS INSPECTED FOR COMPLETION AND WORKMANSHIP вЂў вЂў MAINTENACE DEPARTMENT COMPLETES THE WORK REQUESTED вЂў Traditional paper based system obsolete Provides instant feedback to the requestor Allows for better planning by the Maintenance Department Allows access to the system on any computer with internet access Administrators are given the opportunity to вЂњSeeвЂќ what is occurring on their campus An integral tool for the Administration Department for future budget planning An essential tool for the Maintenance Department for future equipment replacement planning and preventative maintenance procedures All AISD Employees will be assigned a SchoolDude login name Once you are signed in as a user, the following email will be sent to you: Welcome, to our request submittal service called "MySchoolBuilding.com". This service allows you to submit work requests directly to our maintenance department via the internet. Your password to submit work requests is "wildcats". 1) Click this URL: http://www.myschoolbuilding.com. (To make the process faster, you may want to bookmark this URL.) 2) Type in this account number 761687452 3) Click "Submit Organization" button and the request submittal page will appear. 4) Type in your request information along with the other required information such as your name and submittal password and click the submit button. (Your password is indicated above in this message.) 5) Your new request will then appear in a list on the left. You can edit new requests until they have been assigned. For more questions or concerns please feel free to contact me at mailto:firstname.lastname@example.org or . We look forward to serving you, Al Flores As a user, you will be able to enter a work order from your classroom computer. Procedure for logging into the Maintenance Work Order System вЂў Open the Anthony ISD website: www.anthonyisd.net вЂў Click on the Maintenance Department Page вЂў Click on the SchoolDude.com Icon вЂў Under the Email Address box, Type in your A.I.S.D. email address ex: email@example.com вЂў The Maintenance Work Order Request will show up on your screen Creating a new Maintenance Work Order вЂў (ALL FIELDS WITH A RED CHECKMARK BOX IS A REQUIRED FIELD) Step 1: вЂ“ Please be yourself, click here if you are not Al Flores вЂў вЂў вЂ“ Location вЂў Area вЂ“ Area/Room Number вЂ“ Yes, remember my area entries for my next new request entry. вЂў вЂў Click on this box if you wish for your room to be your default location for future use There are icons which define the task requested (If this is an emergency, click on the check box) Step 4 вЂ“ Please describe your problem or request. вЂў Type in a detailed description of the work or problem to help the Maintenance department further isolate the problem Step 5 вЂ“ Submittal Password вЂў вЂў Add your room number here or the description of a specific area Select Problem Type: вЂў вЂў The pulldown menu will show all the applicable areas around the campus. Step 3 вЂ“ вЂў The pulldown menu will show all the applicable locations around the campus. вЂ“ вЂў вЂў Your information should come up in the text boxes under this heading Step 2: The password that you receive in your initial email will be used in this field- The request will not be filled otherwise Step 6 вЂ“ вЂњSUBMITвЂќ What happens to My Maintenance Work Order (MWO) once I submit it? вЂў Your work order is assigned a number and submitted to your site administrator: (Principals, Food Service Director, Transportation Supervisor, etc.) вЂў Your site administrator will determine the validity of the request. At this point they will either approve or reject it. вЂў If your request is denied, you will be notified via e-mail вЂў If your request is approved, the MWO will be forwarded to the Operations Manager for assignment and completion вЂў This system is designed to maintain a direct line of communication with you as the requestor and with the Maintenance Department via e-mail Managing your Maintenance Work Order Account вЂў In your Request Page, you can click on the вЂњMy RequestsвЂќ tab вЂ“ This page will show all requests you have submitted. вЂ“ You can check on the status of your request by clicking on it. вЂў This will tell you if your request has been approved or disapproved вЂў If approved, the status of the work completion will be shown: вЂ“ If an inspection was conducted, the results of the inspection are shown. вЂ“ If parts are required, the order status is shown вЂ“ If problems arise, the feed back is shown вЂў Once completed, this status will be reflected on the website вЂў In addition to the website access, emails as to the status of the MWO will be sent to your email box QUESTIONS?