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Fire Department Issues - Buffalo Trace Area Development District

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Accountability and Liabilities
Critical Issues Facing Fire Departments
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Kevin Cornette, Economic Development Director
Buffalo Trace Area Development District – Focus on
Community Development and Funding for Special
Districts
Kentucky Certified Firefighter – 14 Years
Chaplain for Lewis County Firefighters Association
– Since 1997
Past President of the Buffalo Trace Firefighters
Association
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My Goal is to give you an Overview of how
Fire Departments in General Work in Kentucky
Each City may be setup DIFFERENTLY –
Depending how large or small the city is.
Depending on how your city operates –
determines how the funding and Management
of the department is handled.
In many Case - City Fire Departments can vary
from county to county – region by region.
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Kentucky State Fire Commission – Provides
Oversight, Resources, Training, and Assistance
Website: http://kyfirecommission.kctcs.edu/
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Fire Commission Mission in a Nutshell:
To Train Firefighters
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Fire Commission is part of the KCTCS System
Provide Training to Firefighters
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Regional Directors who coordinate and provide
training.
Provides each department with on-site training for
CED hours each year.
Monitors and Audits Training Records of Fire
Departments.
Insures Compliance with all Standards related
to Training
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Provides Training Resources – Such as Smoke
Trailers, Survival Courses, etc.
Monitors Financial Reports of Fire
Departments
Disburses Fire Department State Aid annually
– current amount is $8,250.
Has a Low Interest Loan Program Available –
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Up to 75,000 for 12 years – 3% interest – Payment
withheld from Annual State Aid Payment
Used for Apparatus, Building, and Equipment
KRS 95 – City Police & Fire Departments
Different Laws for Different Classes of Cities
KRS 95A – Fire Protection Personnel
KRS 65 – Applies and Complements KRS 75
KRS 75 – Fire Protection Tax Districts
May affect some departments that are a “city”
department – but have a tax district outside the
city limits.
KRS 227 – Fire Marshal
KRS 304 – Fire Reporting
Other Laws Apply – Such as Motor Vehicles, Public
Body, Open Records, etc. apply as well
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Volunteer Department
Minimum of 12 members – Plus a Chief
п‚Ў Must have at least 1 Operational Apparatus
п‚Ў OR have 1 Apparatus on order
п‚Ў Fewer than 50% of the firefighters are being full-time
paid firefighters
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Paid Fire Department
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At least 50% are Paid Full Time Firefighters –
Earning at least $8,000, and working a Minimum of
2,080 hours per year.
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Some Cities choose to Provide a “Per Call”
Stipend for Firefighters
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Example: Firefighters are paid $25 per call.
Some Cities “Reimburse” fuel and certain
expenses to volunteer firefighters.
Many cities are finding that they need to “pay”
for fire runs to be sure to have adequate
response.
Whatever you do – Be Sure to check with your
Auditor and follow proper reporting and IRS
regulations on this issue
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Fire Department Service Areas are Determined
by HB 4 .
Some Cities may serve their City Boundary –
but also outside the city limits as the Fire
Department Boundaries were established –
especially in RURAL AREAS.
Insures that all areas of the state are served by
a Fire Department.
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Fire Protection Tax Districts – For areas outside
of the City Limits
“No Fire Protection District shall include
within its metes and bounds any territory at
that time or thereafter included in any city of
this Commonwealth which maintains a
“Regular Fire Department”…. KRS 75.010
The Tax District and City Service area Cannot
“overlap”
City is responsible for Fire Protection
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National Fire Protection Association
Provides a set of Codes and Standards for
equipment, training, apparatus, and fire
personnel standards.
NFPA is the Authority on Fire, Electrical and
Building Safety Codes and Policies
NFPA sets the guidelines and specifications for
equipment standard.
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Example:
Why do we have to have an Apparatus Pump Tested
each year?
п‚Ў Why do we have to have a certain safety device on a
piece of equipment?
 Why can’t we go to the hardware store and buy a
regular ax?
 Why can’t we wash the firefighters uniforms with
Tide?
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Insurance Services Office – ISO
ISO is the leading guideline for property /
casualty insurance risks
ISO oversees the Fire Protection Classification
Systems for Departments
Communities are given an ISO classification
which determines what residents and
businesses pay for Insurance Premiums
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Community are classified as a 1 – 10
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10 – No Fire Protection
9–
8
7
6
5
4
3
2
1 – Best Possible Fire Protection
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The lower the Classification Number – the Lower
the Insurance Costs for the Community.
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Example : From a Class 9 to a Class 5
Categories affecting Classification
Fire Alarms – 10% of score
 Engine Companies – 50% of score
 Water Supply – 40% of score
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Each Class has a set of requirements for the type
and amount of equipment, training, water supply
that is needed to obtain that class rating
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10% of Score
How well department receives fire alarms and
dispatches its resources. ( Response Times)
Communications Center – 911 Center – where
the call goes, who answers, how many
operators at center and number of calls
Received per dispatcher
Reviews Telephone Service - # of lines to
center, # of emergency listings in phone book,
# of Dispatch Circuits, and how the center
notifies Firefighters
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50% of Score
Overall grading is based on the number of
Engine Companies and the amount of water a
community needs to fight a fire
ISO Checks that the fire department tests its
pumps regularly and inventories each engine
company's nozzles, hoses, breathing apparatus,
and other equipment.
A minimum equipment list is provided by ISO
to the Department.
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ISO also reviews the following:
type and extent of training provided to fire-company
personnel
п‚Ў number of people who participate in training
п‚Ў firefighter response to emergencies
п‚Ў maintenance and testing of the fire department's
equipment
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40% of Score
This portion focuses whether the community has
sufficient water supply for fire suppression beyond
daily maximum consumption
ISO surveys all components of the water supply
system, including pumps, storage, and filtration.
To determine the rate of flow the water mains
provide, ISO observes fire-flow tests at
representative locations in the community.
ISO evaluates the distribution of fire hydrants in
area.
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Water System Provider is under close scrutiny
during the ISO evaluation to insure that the
system can provide fire protection.
Communities without Fire Hydrants, must
have other means to provide the gallons of
water required for maximum fire protection.
An example of other means are large tanker
trucks, mutual aid from neighboring
departments, etc.
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To become a Certified Volunteer Firefighter,
you must receive 150 hours of Training –
Classroom and hand on.
You must have 20 CED hours each year
thereafter to maintain certification.
The Kentucky Fire Commission monitors each
department to insure compliance with required
hours.
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To become a Certified Career Firefighter, you
must receive 400 hours of Training – Classroom
and hands on.
You must have 100 CED hours each year
thereafter to maintain certification.
The Kentucky Fire Commission monitors each
department to insure compliance with required
hours.
Training forms can be found at
http://kyfirecommission.kctcs.edu/Fire_Com
mission_Programs/Training_Records
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Training includes the following:
Fire Prevention and Fire Suppression
п‚Ў Response to Technical Rescue Incidents
п‚Ў Emergency Medical Services
п‚Ў Response to Hazardous Materials Incidents
п‚Ў Leadership and Management
п‚Ў Community Awareness and Preparation
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Each Department is Required to Have Liability
Insurance.
VFIS Insurance and KACO, KLC are the only
entities offering Fire Department Insurance
Must have coverage on all items, including all
equipment.
Many Departments form associations to
purchase insurance as a group to save costs.
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Each Firefighter is protected through the
Kentucky State Fire Commission with
Workman’s Compensation.
designed to compensate employees for loss of
earning power due to work-related injuries or
illness arising out of, and in the course of their
employment.
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State Aid Funds Reporting
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Department Must provide a Receipt and Cancelled
check for Equipment Purchased
May only be used for Approved list of Items
The Kentucky Fire Commission allots eight
thousand two hundred fifty dollars ($8,250) on an
annual basis to each qualifying volunteer fire
department in cities of all classes.
City Funds
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All expenditures from City Accounts for Fire
Department Expenses should be invoiced to city,
paid by city, and audited by city auditor
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Cities should keep an accounting of all fire
department funds;
Income and expenses
Annual Balance Sheet – ( Fire Commission has
an annual form they have department complete
found at
Keep an inventory of all equipment
Insure that everything is insured
Maintain copies of all equipment and pump
tests.
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Each Department should be keeping and
submitting the following:
Record of Each Training
п‚Ў Data entry of training hours into Fire Commission
System for each member
п‚Ў Hard Copies of all training records on file at the
department.
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Proof of Purchase – State Aid Reimbursements
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Financial Statements
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Approved Purchase List
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Found at
http://kyfirecommission.kctcs.edu/Fire_Commissio
n_Programs/State_Aid
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City Fire Departments – Income and Expenses
flowing through City budget should be audited as
part of the City Audit
KRS 75.255 states: With Respect to audits and
financial reports, the board of trustees of fire
protection districts and volunteer fire department
districts shall follow the procedures of KRS 65.065
Annual Expenses less than $750,000 – shall prepare
annual statement and every 4 years complete an
audit
Annual expenses greater than $750,000 shall have
an annual audit completed.
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MONEY! – Always an Issue.
FINDING VOLUNTEERS
Demands of Training Hours
Mutual Aid Agreements a MUST!
MEETING NFPA GUIDELINES
ISO RATINGS – Keeping up with
Requirements
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Money – Low Interest Loans and Grants
Low Interest Loans
Fire Commission Program
п‚Ў USDA Community Facilities
п‚Ў Area Development RLF Programs
п‚Ў KLC Loan and Lease Programs
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Grants
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USDA Community Facilities
FEMA Fire Act Grants
Community Development Block Grants ( CDBG)
Kentucky Office of Homeland Security
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