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Section Breaks and Page Numbers

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Section Breaks and Page
Numbers
**Note: All graphics in this presentation were simply pulled from the internet and are meant to approximate
the appearance of the dialog boxes/menu buttons you should see and select. Do not refer to the values
shown in the graphics for help in formatting your work. When the values in the graphics match the values I
suggest, the coincidence is purely accidental.
Section Breaks
• Why you should use them
• How they function
• How to create them properly
Why use section breaks?
• Section breaks allow you to have multiple
“first” pages within the same text
• This allows you to
– Set multiple margin requirements
– Show page numbers on some pages and not
on others
– Use both arabic and roman numerals
How section breaks function
• Break your document into sections, so that
you can apply formatting rules to some
sections without affecting the formatting
rules set in other sections
• Continuous vs. next page
– Use �continuous’ within chapters
– Use �next page’ for front matter. We’ll return to
this
• Section Breaks ≠Page Breaks!
How to create section breaks
• Where to insert:
– At the end of each chapter
– Between each element of front matter and
back matter material
• Set section breaks at the same time as
you format page numbers
In the beginning …
• Start with the first page of chapter 1.
– If you don’t have a title listed, put it in, even as
a place holder - e.g.:
CHAPTER ONE
WILL GO RIGHT HERE
– Move the cursor so that it is just before the “C”
of CHAPTER.
– Format this page
Formatting Chapter One
• Under page setup, set the
top margin at 2”, left
margin at 1.5” and right
and bottom margins at 1”
• Under layout (right),
select “different first
page”
• Set the header/footer
values to 1 inch.
• Apply these values to the
whole document
Formatting Chapter One
• For Word 2007, click
�page layout’, to view
the margin icon. Set
the top margin at 2”,
left margin at 1.5” and
right and bottom
margins at 1”
• Click �Page Setup’ to
open the setup box.
Formatting Chapter One
• You will see a dialog box
that is very similar to the
one in Word 2003.
• Under layout (right),
select “different first
page”
• Set the header/footer
values to 1 inch.
• Apply these values to the
whole document
Formatting Chapter One
• Open the header/footer dialog box. In the footer
of page one, insert a page number, placing it in
the center of the footer.
• The first page of chapter one should now have
the number “1” in the center of the bottom of the
page 1 inch from the bottom of the page.
Formatting Chapter One
• In Word 2007, Click �Insert’ then �Page Number’
• Page numbering options will appear as drop-down boxes
from which you can make your selection
• Select bottom of the page and the view that shows a
centered page number.
The second page
• Move your cursor so that it
appears just before the first
word on the top of the
second page.
• Return to “page setup” and
set the top margin to 1 inch.
• Apply “from this point
forward”
• The top margin on pp 2-n
should now be 1 inch.
**You will notice that pp 2-n have become a new section.
This is a �continuous section break’. You don’t have to
set it. Word makes it for you automatically.
The second page
• Reopen the header/footer dialog box.
• In both the header and the footer, click on the
“link to previous’ button to break the link to the
formatting rules on page one. This is important.
The second and third pages
• Delete the �2’ that appears at the bottom of page
2.
• Toggle to the header and insert a page number,
aligning it to the right margin.
• Move to the header of page 3. Insert a page
number on the top of the page, at the right
margin.
• At this point pp 2-n of your document should
have page numbers in the top right corner of the
page.
The Second Chapter
• At the end of the last line of chapter 1, insert a
section break. Start the new section on the next
page.
• In Word 2003, select �Insert’, then �Break’. Under
�Section break types’, select �Next page’.
The Second Chapter
• In Word 2007, section breaks are located under
Page Layout
The Second Chapter
• Repeat many of the same steps as in first
chapter.
– Insert chapter titles
– Break links to previous in header and in footer
– Delete page numbers on the page.
– Select �Page setup’ and set top margin to 2
inches.
– Apply to �This section’
The Second Chapter
• On the first page of the 2nd chapter, insert a
page number on the bottom center of the page.
• At the top of the 2nd page of the 2nd chapter,
reset the top margin to 1 inch and apply to “This
point forward”
• Break the links to the previous page in the
header and the footer.
• Delete the page number on the bottom of the
page and insert a page number at the top,
aligned right.
•
This should be starting to feel familiar … Repeat these instructions for all chapters.
Front matter
• Insert a section break before the title of
chapter one.
• This will automatically number the new
blank page as �1’ and change the value of
the first page of chapter one to �2’.
Front matter
• Edit the page number by clicking in the footer on
the first page of chapter one.
• Under �page number format’ select �start at’ and
enter �1’ as the value. You will now have 2 pages
which show �1’ at the bottom of the page.
Front matter
• Return to the first page of chapter one and
break the links in the header and the
footer to the previous page – the new front
matter page you created.
• You are now ready to create/insert your
front matter
Title Page
• Create your title page, following the
template on the formatting webpage.
• Do not insert a page number at the bottom
of this page.
• At the end of the date of degree conferral,
insert another section break.
Copyright page
• Either leave this page blank or insert your
copyright, formatted as shown in the
template
• Single-space this page
• Insert a section break after the last
character/at the top of the page if left
blank.
acknowledgments
• Optional
• This is the first page that will show a page
number if you choose to include this
section
• Open the header/footer toolbar. Break the
links to previous header and footer.
• Insert a page number bottom center and
format to use lower-case roman numerals.
Table of contents
• If you choose to include a dedication and/or
epigraph, insert them after the
acknowledgments and before the TOC.
• Make them just like you made the title page and
copyright page – create new sections, start them
on the next page and do not insert page
numbers.
• Make sure you break the link to the previous
page if you insert a dedication or epigraph
Making the Table of contents
• In Word 2003, select
�Format’ and �Tabs.’
Set the tab to 6” and
set the alignment to
right.
• After each entry,
simply hit �tab’ once to
insert a page number
at the right margin.
Making the Table of Contents
• In Word 2007, open
the Paragraph dialog
box.
• This is available in
both the �home’ and
�page layout’ tabs.
Making the Table of Contents
• (Word 2007) Under Paragraph, select �Tabs’.
This takes you to the �Tabs’ dialog box. Set the
right tab stop at 6 inches.
Table of contents
• To remove the extra space between the
title (TABLE OF CONTENTS) and the
margin, simply reduce the �header’ value
to something below 1 inch.
• Whenever you change the header/footer
values to bring the text closer to the
margin, change for �this section only’ so
you don’t move the page numbers in other
sections.
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