Section Breaks and Page Numbers **Note: All graphics in this presentation were simply pulled from the internet and are meant to approximate the appearance of the dialog boxes/menu buttons you should see and select. Do not refer to the values shown in the graphics for help in formatting your work. When the values in the graphics match the values I suggest, the coincidence is purely accidental. Section Breaks вЂў Why you should use them вЂў How they function вЂў How to create them properly Why use section breaks? вЂў Section breaks allow you to have multiple вЂњfirstвЂќ pages within the same text вЂў This allows you to вЂ“ Set multiple margin requirements вЂ“ Show page numbers on some pages and not on others вЂ“ Use both arabic and roman numerals How section breaks function вЂў Break your document into sections, so that you can apply formatting rules to some sections without affecting the formatting rules set in other sections вЂў Continuous vs. next page вЂ“ Use вЂ�continuousвЂ™ within chapters вЂ“ Use вЂ�next pageвЂ™ for front matter. WeвЂ™ll return to this вЂў Section Breaks в‰ Page Breaks! How to create section breaks вЂў Where to insert: вЂ“ At the end of each chapter вЂ“ Between each element of front matter and back matter material вЂў Set section breaks at the same time as you format page numbers In the beginning вЂ¦ вЂў Start with the first page of chapter 1. вЂ“ If you donвЂ™t have a title listed, put it in, even as a place holder - e.g.: CHAPTER ONE WILL GO RIGHT HERE вЂ“ Move the cursor so that it is just before the вЂњCвЂќ of CHAPTER. вЂ“ Format this page Formatting Chapter One вЂў Under page setup, set the top margin at 2вЂќ, left margin at 1.5вЂќ and right and bottom margins at 1вЂќ вЂў Under layout (right), select вЂњdifferent first pageвЂќ вЂў Set the header/footer values to 1 inch. вЂў Apply these values to the whole document Formatting Chapter One вЂў For Word 2007, click вЂ�page layoutвЂ™, to view the margin icon. Set the top margin at 2вЂќ, left margin at 1.5вЂќ and right and bottom margins at 1вЂќ вЂў Click вЂ�Page SetupвЂ™ to open the setup box. Formatting Chapter One вЂў You will see a dialog box that is very similar to the one in Word 2003. вЂў Under layout (right), select вЂњdifferent first pageвЂќ вЂў Set the header/footer values to 1 inch. вЂў Apply these values to the whole document Formatting Chapter One вЂў Open the header/footer dialog box. In the footer of page one, insert a page number, placing it in the center of the footer. вЂў The first page of chapter one should now have the number вЂњ1вЂќ in the center of the bottom of the page 1 inch from the bottom of the page. Formatting Chapter One вЂў In Word 2007, Click вЂ�InsertвЂ™ then вЂ�Page NumberвЂ™ вЂў Page numbering options will appear as drop-down boxes from which you can make your selection вЂў Select bottom of the page and the view that shows a centered page number. The second page вЂў Move your cursor so that it appears just before the first word on the top of the second page. вЂў Return to вЂњpage setupвЂќ and set the top margin to 1 inch. вЂў Apply вЂњfrom this point forwardвЂќ вЂў The top margin on pp 2-n should now be 1 inch. **You will notice that pp 2-n have become a new section. This is a вЂ�continuous section breakвЂ™. You donвЂ™t have to set it. Word makes it for you automatically. The second page вЂў Reopen the header/footer dialog box. вЂў In both the header and the footer, click on the вЂњlink to previousвЂ™ button to break the link to the formatting rules on page one. This is important. The second and third pages вЂў Delete the вЂ�2вЂ™ that appears at the bottom of page 2. вЂў Toggle to the header and insert a page number, aligning it to the right margin. вЂў Move to the header of page 3. Insert a page number on the top of the page, at the right margin. вЂў At this point pp 2-n of your document should have page numbers in the top right corner of the page. The Second Chapter вЂў At the end of the last line of chapter 1, insert a section break. Start the new section on the next page. вЂў In Word 2003, select вЂ�InsertвЂ™, then вЂ�BreakвЂ™. Under вЂ�Section break typesвЂ™, select вЂ�Next pageвЂ™. The Second Chapter вЂў In Word 2007, section breaks are located under Page Layout The Second Chapter вЂў Repeat many of the same steps as in first chapter. вЂ“ Insert chapter titles вЂ“ Break links to previous in header and in footer вЂ“ Delete page numbers on the page. вЂ“ Select вЂ�Page setupвЂ™ and set top margin to 2 inches. вЂ“ Apply to вЂ�This sectionвЂ™ The Second Chapter вЂў On the first page of the 2nd chapter, insert a page number on the bottom center of the page. вЂў At the top of the 2nd page of the 2nd chapter, reset the top margin to 1 inch and apply to вЂњThis point forwardвЂќ вЂў Break the links to the previous page in the header and the footer. вЂў Delete the page number on the bottom of the page and insert a page number at the top, aligned right. вЂў This should be starting to feel familiar вЂ¦ Repeat these instructions for all chapters. Front matter вЂў Insert a section break before the title of chapter one. вЂў This will automatically number the new blank page as вЂ�1вЂ™ and change the value of the first page of chapter one to вЂ�2вЂ™. Front matter вЂў Edit the page number by clicking in the footer on the first page of chapter one. вЂў Under вЂ�page number formatвЂ™ select вЂ�start atвЂ™ and enter вЂ�1вЂ™ as the value. You will now have 2 pages which show вЂ�1вЂ™ at the bottom of the page. Front matter вЂў Return to the first page of chapter one and break the links in the header and the footer to the previous page вЂ“ the new front matter page you created. вЂў You are now ready to create/insert your front matter Title Page вЂў Create your title page, following the template on the formatting webpage. вЂў Do not insert a page number at the bottom of this page. вЂў At the end of the date of degree conferral, insert another section break. Copyright page вЂў Either leave this page blank or insert your copyright, formatted as shown in the template вЂў Single-space this page вЂў Insert a section break after the last character/at the top of the page if left blank. acknowledgments вЂў Optional вЂў This is the first page that will show a page number if you choose to include this section вЂў Open the header/footer toolbar. Break the links to previous header and footer. вЂў Insert a page number bottom center and format to use lower-case roman numerals. Table of contents вЂў If you choose to include a dedication and/or epigraph, insert them after the acknowledgments and before the TOC. вЂў Make them just like you made the title page and copyright page вЂ“ create new sections, start them on the next page and do not insert page numbers. вЂў Make sure you break the link to the previous page if you insert a dedication or epigraph Making the Table of contents вЂў In Word 2003, select вЂ�FormatвЂ™ and вЂ�Tabs.вЂ™ Set the tab to 6вЂќ and set the alignment to right. вЂў After each entry, simply hit вЂ�tabвЂ™ once to insert a page number at the right margin. Making the Table of Contents вЂў In Word 2007, open the Paragraph dialog box. вЂў This is available in both the вЂ�homeвЂ™ and вЂ�page layoutвЂ™ tabs. Making the Table of Contents вЂў (Word 2007) Under Paragraph, select вЂ�TabsвЂ™. This takes you to the вЂ�TabsвЂ™ dialog box. Set the right tab stop at 6 inches. Table of contents вЂў To remove the extra space between the title (TABLE OF CONTENTS) and the margin, simply reduce the вЂ�headerвЂ™ value to something below 1 inch. вЂў Whenever you change the header/footer values to bring the text closer to the margin, change for вЂ�this section onlyвЂ™ so you donвЂ™t move the page numbers in other sections.