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School Census Autumn 2010 - Preparation

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Version1.0
Jim Haywood
Product Manager for Statutory Returns
School Census
Autumn 2010
Preparation
1
School Census
Autumn 2010
Learning Aims
(Schools with 6th Forms only)
2
Learning Aims
A. Taking account of any new classes
 Step 1: Ensure that any new post 16 classes defined in
Nova-6 have the same subject and level combination as
existing classes delivering the same course.
 Step 2: Run Curriculum Matching in Nova-6. This will
use the subject and level combination to link the new
classes to existing courses or to create new courses as
necessary.
3
Learning Aims
B. Taking account of multi-year Learning Aims
 Step 1: Identify which courses have members that will
continue taking the course beyond the current academic
year, these would include courses for International
Baccalaureate and Diploma Learning Aims.
 Step 2: Ensure that End Date and Planned End Date
are correct for these courses and that they are
protected from Update Course Membership.
4
Learning Aims
C. Maintaining Course Membership information
 Step 1: Make sure that the membership of classes
reflects reality in terms of who is a member of the class
and when their membership begins and ends (or is
expected to end)
 Step 2: Run Update Course Membership to ensure that
course memberships reflects class memberships.
 Step 3: Use Maintain Courses to update courses and
course memberships that have been protected from the
timetable and/or class membership (2 year courses).
5
Learning Aims
C. Maintaining Course Membership information
 Step 4: Take account of Re-sits by using Maintain
Courses to add students and give them End Dates in
line with the date of the examination – don’t forget to
protect from Update Course Membership.
 Step 5: Enter the completion status for any course
membership that has finished prematurely – actual and
planned end dates should have been calculated
automatically be Update Course Membership
6
Learning Aims
D. Check/Update Students’ Course Information
 Step 1: Check students courses using Focus | Student
| Courses or Focus | Student | Student Details
(Courses Link)
 Step 2: Use the links in the above functionality to open
the relevant course in Maintain Course and update as
necessary
7
Learning Aims
E. Take Account of QAN/Discount Code Changes
 Step 1: Download latest files from DfE QWS site
https://data.dcsf.gov.uk/qwsweb/(S(fmajzr3pmtmb0045
pctxjkmm))/default.aspx
 Step 2: Use the downloaded files to update the QAN
catalogue (Statutory Return Tools | Update DCSF
QAN Catalogue). Ensuring that you import the
Current.xml last.
 Step 3: Use Exams base data to update course
classifications (Statutory Return Tools | Update
Course Classifications from Examinations Data)
8
Learning Aims
E. Take Account of QAN/Discount Code Changes
 Step 4: Import any QANs and Discount Codes that are
needed but have not been put in place by Step 3 above
(Statutory Return Tools | Import QAN and Discount
Codes for Course Manager)
9
School Census
Autumn 2010
Bulk Update Course
End Dates
10
New to the Autumn Census
Bulk Update for Course End Dates
New functionality to allow bulk updating of
course end dates to avoid August end dates
and to take account of mistakes in expected
end dates for leavers
11
Bulk Update Course End
Dates provides the best
solution for multiple
Learning End Date errors
12
This first panel is about
ensuring that courses
don’t finish in August.
Obviously, courses
don’t actually finish in
August, but more
important, if a DfE
school indicates that
Learning Aims are
completed in August
they are likely to lose
funding.
13
Click to run a report to
show the changes that
would be made if this bulk
update is carried out
14
The
Click
Learning
to run aAims
report
End
to show
Dates
the would
changes
change
that would
from be
31/08/2011
made if this
tobulk
the 31/07/2011
update is
which would
carried
then
outmeet DfE
requirements
15
Click to carry out the bulk
update and to obtain a
report of the changes
made
16
These changes should be
marked as sent in error by
the previous Census
Not only have the course
membership end dates been
updated, but the new end dates
have been applied to the class
membership end dates. This
ensures that Update Course
Memberships will not undo the
changes made to course
membership end dates.
17
You can still back out
even at this late stage.
18
This second panel is
about ensuring that
pupils who leave
between May and
August are recorded as
having completed the
course. This is
necessary where
schools have used
Nova T6 and/or
Academic Management
to set class
membership end dates
that are later than is
actually planned.
19
Click to run a report to
show the changes that
would be made if this bulk
update is carried out
20
Click
to run a report
to show
The Learning
Aims Planned
the Dates
changes
thatbe
would
be
End
would
brought
made
update
in lineif this
with bulk
the date
theis
carried
out the
student
left and
Completion Statuses would
change from Withdrawn to
Completed
21
Click to carry out the bulk
update and to obtain a
report of the changes
made
22
These changes should be
marked as sent in error by
the previous Census
23
You can still back out even
at this late stage.
24
Click to close the bulk
update facilities
25
This is the last chance to
back out the changes
26
School Census
Autumn 2010
Duplicate QANs
27
Click to run the
Duplicate QAN report
28
The report includes a row for
each course with a
QAN/Discount Code that has
also been used by one or
more other courses.
29
In this case the same
QAN/Discount Code has
been used for AS English as
for AS English Language,
which is unlikely to be correct.
30
In this case there are two
types of issue as the
QAN/Discount Code has
been used for different
subjects and different levels.
31
In this case the same
QAN/Discount Code has been
used for an A-level and an
AS-level, which incorrect.
32
In this case the same
QAN/Discount Code has been
used for CDT Design & Comm
and CDT Design & Real,
which is unlikely to be correct.
33
School Census
Autumn 2010
Reconcile Learning
Aims & Results
34
New to the Autumn Census
Reconcile Learning Aims and Results
New functionality to help schools gauge if the
information used for declaring Learning
Aims could result in under funding
35
We don’t claim to know exactly how the DfE will
use the Learning Aims information provided in
the Census for allocation funding, but we have
worked with the (old) LSC to identify possible
issues with a school’s Exams and Learning Aims
information that could make it difficult for the DfE
to match Learning Aims with results. Without
such matches the DfE will be unable to reflect
success rates in funding.
36
Click to create the
reconciliation reports.
37
Click for a drop down of the
available years
38
39
Click to choose the folder
to hold the CSV files
40
41
Click to create the
CSV files
42
Message indicates that
the CSV files have been
generated and saved
successfully
43
This CSV file has been designed
to show instances of Learning
Aims that will be declared in a
Census, but for which we have not
been able to find a corresponding
exam result.
44
45
This CSV file has been designed to
show instances of exam results where
we have not been able to find a
corresponding instance of a Learning
Aim that will be declared in a Census
.
46
47
This CSV file has been designed to
indicate where exam results are
matched with Learning Aims on all
factors other than QANs.
.
48
Exam QAN is
5002640 ..
The QANs
don’t
match
.
.. while Learning
Aim QAN is
1003630
.
.
49
Exam QAN is
10008342 ..
...and Learning
Aim QAN is also
10008432
The QANs
match
.
.
50
This CSV file has been designed to
indicate exam results with QANs that
don’t exist for Learning Aims or exist for
Learning Aims where those Learning
don’t match with exam results for other
factors.
.
51
52
School Census
Summer 2010
Hours at Setting
53
Click to update
hours for 3
year olds
54
Autumn is is the first term
of the Academic Year so
no attempt is made to
default to hours entered
for the Summer Term
2.55
55
Double click to enter
the hours for an
individual pupil
56
Type the number
of hours as a
decimal
57
Entering 12.6 is not
allowed as only
increments of 0.5 are
allowed
58
Right Click
for options
59
Reset All will zero
all of the Hours at
Setting in the
browse
60
Right Click
for options
61
Select All will
select all pupils
displayed
62
Click to enter the
same number of
hours for all
highlighted
pupils
63
Enter the number
in the same way
as for an
individual entry
64
The number is
automatically
entered for all
the highlighted
pupils
65
Click and then
Shift Click can be
used to highlight a
group of
consecutive pupils
66
2.67
67
Control Click can
be used to
highlight a group
of non-consecutive
pupils
68
69
70
Click to save the
changes
71
Autumn has been auto
selected, which means
that the list will include
all pupils who were
three years of age on
the 31/08/2010.
72
We can filter by
Year Group
73
By Reg/Class
74
Status can be
particularly helpful as
it provides a way to
identify pupils with no
Hours at Setting
entered
75
The blank display
indicates that we
have entered hours
for all of the 3 year
olds
76
The approach for
2 and 4 year olds
is exactly the
same
77
School Census
Summer 2010
Class Type
(Primary School only)
78
Click Update
Class Type
79
The interface works
in the same way as
Update Hours at
Setting
80
Jim Haywood
Product Manager for Statutory Returns
School Census
Autumn 2010
End of Preparation
Presentation
Thank you for your time
81
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