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Warwickshire Club Forums Autumn 2011

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AGENDA
Welcome
Feedback on Adult Programmes
Club Reports
WALTA Awards
County Sport Partnerships
Community Games / National School Sport Week
Funding Opportunities / Sportmakers
allplaytennis.com
Clubmark-
Managing your Club
Competition -
Adults and Regularly Competing Juniors
County Operations
P2P Registration / Handbook / Club Self Service /
Wimbledon Tickets / BTM
WALTA AWARDS 2012
th
27
January
Botanical Gardens
Cost ВЈ40
Get your nominees from your club
entered by November 30th
Feedback on Adult Programmes
BTM Membership Profile at Clubmark Clubs in Warwickshire
Clubs with booking systems
report greater use of courts
10&U
14&U
18&U
19-29
Seniors
30-39
•
40-49
Juniors
50+
•
10&U
14&
U
18&U
19-29
30-39
40-49
50+
Total
Totals
2406
16
24
976
760
740
1537
2388
1043
1
%
23
16
9
7
7
15
23
100
%
Juniors
19-39 years
40 years
plus
48
14
38
COACHING
Back to Tennis
low compression balls
Cardio
Mini Tennis –Touch tennis
100
Promotion within the club to
retain and inform members
Welcome packs – for
members and prospective
members
•
•
•
•
•
•
Coaching programme for
adults and juniors
Weekly / Yearly planner –
Tennis and Social events
Newsletters to members
Email / Website
Booking system
Notice Boards
•Drills
•Clinic’s: tactics,
doubles, serve
•Team / Group U3 &
Me
75% clubs do not
promote
the coaching
programme
•Cardio
SUBSCRIPTIONS
•Individual
•Induction
How many clubs have
a yearly planner ?
Club Forum Questionnaire
Aim:
•To provide us with feedback on your activity
•To provide us with your feedback on our services
•To give you an opportunity to ask for support
Feedback on Adult Programmes
Following our Spring Club forums:
Age Profiling
Did your Club take any positive action regarding the age groups of
your members, if so what did you do?
Adult Subscription Offers
Has your club made any changes to subscriptions for the 18-35 age group?
If so have you seen any changes in your membership?
Adult Tennis Programme
Has your Club worked with your coach to make changes to the adult
programme, if so what changes?
Recruiting and Retaining Members
How do you recruit and retain effectively, have you further developed your
Welcome Packs, Booking system, planning or any other?
Adults and Regularly Competing Juniors
Competition assists with retention of members
Adults
•Adult open events following Junior Grade 3 & 4 - need to
increase Women's’ events
•Birmingham singles League
•One Day Doubles
•Inter Club Leagues
•Club themed and regular events
•Veteran's Forum
пѓ�Thursday November 17th 6-30 @ Sutton Coldfield
North Warwickshire
Nuneaton and Bedworth
CSW Sport
Coventry
Solihull
CSW Sport is the County Sports
Partnership for Coventry, Solihull
and Warwickshire.
CSW Sport is co-ordinated by a
core team of staff whose role is
to develop, co-ordinate and
promote sporting opportunities
throughout the sub-region.
Rugby
Warwick
Stratford Upon Avon
How can we help Tennis Clubs?
• Funding Support
• Club development and Clubmark
• Coaching
• Volunteering
• Resources, advice and
information
• Community Games
www.cswsport.org.uk
Funding
Funding Sources for Tennis Clubs?
• CSW Sport Coach Bursaries – under
review
• Sportivate
• Inspired Facilities
• Sport England Small Grants
• Sportsmatch
www.cswsport.org.uk
• Lottery funded grants programme linked to the 2012
Olympic Legacy Strategy �Places, People, Play’
• Programme administered locally by CSW Sport
• Funding available to deliver a block of 6 coaching
sessions to give participants a taste of an activity
they have not tried before
• Aims to get more 14-25 year olds into participating in
sport on a regular basis
• Applications submitted to CSW Sport
• Deadline for applications for delivery between April
2012 - September 2012: Friday 23rd December
2011
www.cswsport.org.uk
Inspired Facilities
• Lottery funded programme
• Funding for local community and volunteer groups to
improve and refurbish sports clubs or transform nonsporting venues into modern grassroots sport facilities.
• £20,000 - £50,000.
• 5 rounds in total. Dates for first three funding rounds :
•Round 1: 1 August to 28 September 2011
•Round 2: 1 February 2012 to 2 April 2012
•Round 3: 23 July 2012 to 17 September 2012
• Rounds four and five will take place in 2013/14
www.sportengland.org/funding
www.cswsport.org.uk
Sport England Small Grants Programme
• Lottery funded programme
• £300 - £10,000
• Programme priorities:
– Projects increasing the number of adults participating in
moderate intensity sports
– Projects seeking to reduce the drop off rates for 16-19
year olds
– Projects that contribute to community sports activity for
11 -16 year olds
• Open programme with regular decision meetings
www.sportengland.org/funding
www.cswsport.org.uk
Sportsmatch
•
•
•
•
•
Exchequer funded programme
Aim – to match sponsorship on a £ for £ basis for new
projects for awards ВЈ1,000 - ВЈ100,000
Three primary objectives
1. Encourage businesses to sponsor community sport
2. Foster lasting partnerships between business and
community sport
3. Further develop and improve access to sport through
quality business sponsorships
External panel with regular decision meetings
Still accepting applications, however any award would
need to be spent by 31 March 2012.
www.sportengland.org/funding
www.cswsport.org.uk
Click on the symbol
to enter club’s
website
Coaching
CSW Sport Coach Education & Club
Development Programme
Online advice on how to develop your
coaching
�NEW’ Coach database – coming soon
www.cswsport.org.uk/coaching
www.cswsport.org.uk
www.cswsport.org.uk
Volunteering
Need More Volunteers?
Clubs can complete one simple form
to let us know of the opportunities and
roles available for people to volunteer in.
Opportunity is shared with a range of
volunteer support agencies across the
sub region
www.cswsport.org.uk/Volunteering/need-volunteers
www.cswsport.org.uk
www.cswsport.org.uk
Volunteering
The Sport Makers programme will inspire people to make sport
happen at the local level, embedding the Olympic and Paralympic
values in grassroots sport, by:
Recruiting, training and deploying 40,000 Sport Makers as the next
generation of sports volunteers to organise and lead grassroots
sporting activities
Every Sport Maker will commit to at least 10 hours of volunteering, so
the result will be hundreds of thousands of volunteer hours to support
the mass participation legacy
www.sportmakers.co.uk
www.cswsport.org.uk
www.cswsport.org.uk
Resources, Advice and Information
CSW Sport newsletters
CSW Sport news pages
Top tips and guides
Useful contacts
Follow us on
www.cswsport.org.uk
www.cswsport.org.uk
•Bring your community together to take part in sporting and cultural
activities inspired by and in celebration of the London 2012 Olympic and
Paralympic Games by organising a Community Games at your club
•A community Games includes both sporting and cultural events and some
sort of ceremony, ideally an opening and/or closing ceremony. The rest is
up to you.
•Club Open Days/Family Fun days could make great Community Games
•Benefits of organising a Community Games at your club include:
•Raising interest and awareness in your club
•Making links between the club and local community
•Attracting new members, volunteers, coaches etc
•A range of resources and support is available to help you plan and
organise your Community Games.
www.cswsport.org.uk/Community-Games
www.cswsport.org.uk
Open Days
Discussion:
How can you add value to your existing
Open days?
What new ideas can you use to recruit
new members?
What is allplay tennis.com?
allplay is a practical campaign to help more people play tennis.
• allplay makes it simple for people to find someone to play of a
similar level, find a court to play on in their area, or find a coach.
• allplay helps coaches and people at places to play to attract more
players, by providing them with tools and resources to promote their
programmes and activities locally.
• allplay brings tennis to different groups of people who might not
usually play the game.
How can clubs benefit from allplay
•Target Marketing
•Personalised Marketing Material
•Interaction between members
•Free publicity
•Promotion of membership options
•Promotion of club contact details so players know who
to contact for more information
Tennis Clubmark
• 50% of Warwickshire Clubmark Clubs are up for Clubmark
renewal in 2012
•Some criteria have changed e.g a new complaints procedure
•Clubmark demonstrates that a club is running a Quality
Programme
•Competition is key to a Quality Programme across all clubs we
need to ensure that clubs are achieving or working towards
achieving a minimum of average number of RCJ’s for the size of
club
•Using Clubmark on a regular basis will make gaining or renewing
clubmark easier
Your Club Information
Clubmark Renewal Date
County Support Officers
Membership Details – Declared and BTM
Regularly Competing Juniors and targets
Membership Targets – What increase is your club aiming
for?
Potential Opportunities
Your club meeting agenda
Club Agenda
Treasurers report
Membership report
Business / Action Plan
Grounds/ Facility report
Coach report
Website
Team Captains
Social
Clubmark
Sinking fund / Sustainability
Tennis Users / BTM’s/
Recruitment / Open days
Business / Action Plan
Risk Assessment / Policies
Numbers on coaching programmes /
RCJ / Update on workforce [ licenses /
CRB] Competitions/Schools, [M&P]
Marketing / Promotion [M&P]
Match reports / M&P
M&P
LTA Support
Players on coaching
programme
LTA Support
Clubmark Club RCJ below National
Average?
Tennis Tournament Planner –
How TTP Helps Clubs
•Using TTP assists coaches in organising their competition
programme and to register matches.
•Enables players to see who they have played and how they have
done.
•Printed draws and results can easily be displayed at the club
•Results can be sent to the local newspaper with a short report and
photo
•Sarah and Matt will help coaches to use TTP – see your contact
•Please ensure your coaches are working with TTP and are
delivering competition for all your players
Support for Coaches
Developing a Quality Programme Workshop
Date
November 8th
VenueEsporta Warwickshire
Time
9-00 – 1-30
Credits
3
Cost
FOC
Mini Tennis Awards Programme / Tennis Leaders Course
/ Retaining Women and Girls in Tennis
Club Self Service
•
•
•
BTM Tab
RCJ Tab
Data Reporting Tab
-Tennis Users
- BTM
-RCJ
•Players on Programme
•Volunteers and Officials
•LTA Place2Play Registration
P2P Registration &
WLTA Handbook 2012
Place 2 Play Registration
• Clubs need to register online, through the secure log in area at
https://www2.lta.org.uk/Login/.
• Payment made via BACS. WLTA bank account details on the
invoice, Club Name must be included in the reference
• Don’t forget the secure login area of the website can also be
used for updating your clubs’ mini promotional website 24/7.
WLTA REGISTRATION DEADLINE: 1st DECEMBER 2011 to
ensure details of club officials are correct in the 2012 Handbook
Wimbledon ticket allocation dates:
Club must be Registered by 1st Dec & paid up by 29th February
Ticket application forms sent to Club 1st week in January 2012
Clubs return ticket application forms by 23rd January 2012
Invoices will be dispatched in March 2012
BTM members registered by February 29th 2012
Club draws for Tickets must be held in April 2012
Ticket return forms to be completed by 10th May – unpaid invoices
or unreturned forms will result in tickets being reallocated
Inclusive
Accessible
Affordable
Find out more
Sustainable
Do you want to be involved, find
out more ?
Venue: Billesley
Date: Wednesday 16th November
Time: 10-00am
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