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2007-01 AnnualMtgPrsntn

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Autumn Heights COA
Annual Meeting
January, 2007
Agenda
• Overview of Autumn Heights
COA
• 2007 Budget
• Goals – Short and Long Term
• Misc. Items to be discussed
• Election
• Conclusion
Autumn Heights COA Overview
• Collectively we, all homeowners,
own it -- above ground and
underground:
• We all need to protect it
• We all need to take care of it
• We all need to maintain it
• We all pay for it
Autumn Heights Overview
• 26 Buildings with 140 Units
• 22 years old and in good shape
for its age
• Clubhouse with amenities
• Pool and Hot Tub
• Approx. 10-12 Acres of grounds
• 64 sprinkler zones
Autumn Heights Overview
•
•
•
•
16,780 ftВІ of concrete
3,125 linear ft of wood fence
4280 ftВІ of wood retaining walls
210 waste & vent lines, water and sewer
laterals
• 95,921 ft² asphalt pavement
• 22,760 linear ft of gutters and downspouts
• Over 300 trees and 200 bushes
Autumn Heights Overview
• The AHCOA Reserve Account
permits us to address the financial
consequences of most
unforeseeable damages, repairs,
replacement of these assets.
• Undesirable alternative to reserve
accounts are special assessments.
AHCOA Organization
AHCOA Homeowners
AHCOA Board of Directors
Z&R Property Mgmt.
Var. Contractors
AHCOA Organization
•
•
•
•
•
•
•
AHCOA Management and Supervision
Administration
Bookkeeping, Banking and Financial
Insurance
Legal
Vendor/Contractor Qualification
Enforcement of Covenants
Z&R Property Mgmt.
• Company 25 years in business
• Company administers 45 properties
in Colorado Springs – some larger
and some smaller than AHCOA
• Company employs 6 property
mangers, each handling several
properties
• Company president has MBA etc.
2007 Budget Overview
• Budget $317,600
(53,760 increase)
• $70K Loan
Loan
• $42K Lawn, trees &
Lawn
landscaping
Utilities & Trash
• $71K Utilities & Trash
Insurance
• $31K Insurance
Management
• $24K Management
Misc
• $36K Misc
Reserve
• $105KReserve
2007 Objectives – Short Term
•
•
•
•
Live within current budget
Continue to retire roof loan
Build up depleted Reserve Acct.
Focus discretionary spending on
“curb appeal” items
• Advertise our strengths with
local realtors
Long Term Goals
• Continue to manage for long-term
financial stability
• Continued increase in property value
• Maintain Autumn Heights as a place
where people want to live
• Continue rigorous enforcement of
covenants
Misc. Discussion Items: Grounds
•
•
•
•
•
•
Lawn turf thinning
Weed removal
Flower bed maintenance
Sign posts bent by mowers
Down spouts broken by mowers
Fall clean-up and trimming was
disappointing
Misc. Discussion Items: Outdoor
Lights
• Outdoor lights come on at erratic
hours (early afternoon through
morning)
Misc. Discussion Items: Pool
Issues
• Use by others than AHCOA
owners/renters
• Lack of control of pool access – key
duplications etc.
• Use by unaccompanied children
• No smoking sign needed
• Pool use information to all
owners/residents with AHCOA rules
Misc. Discussion Items: Traffic
•
•
•
•
High volume and speed of traffic
Larger signs
Reduce speed
Speed bumps
Misc. Discussion Items: Z&R
• Better treatment of
homeowners
• Better customer service
overall
Election
•
•
•
•
•
Nominations
Comments by nominees
Voting
Results
Announcement
Questions
Closing Comments
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