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GUIDELINES TO ANALYSE - Employment Equity Online Reporting

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DEPARTMENT OF LABOUR
2013 EMPLOYMENT EQUITY REPORTING
EE REPORTING TIMEFRAME
• EE submission opens 1 September 2013
• Manual submission closes on 1st October
2013
• EE Online closes 15 January 2014
EE ONLINE REPORTING - EMPLOYER ACCESS
• To access the EE online service a username & password is
required.
• Newly designated employer(s) may register online.
• To access EE online reporting facility visit : www.labour.gov.za
• Click “employment equity online reporting” link under online
services.
Chief Directorate Communication | 2011.00.00
EE ONLINE REPORTING ON DOL WEBSITE
EE ONLINE REPORTING LOGIN PAGE
REMINDER LETTER
•Employers who have previously reported can use the
reminder letter
•Employers must send the reminder letter to capturers
by e-mail to activate the username and password
EE ONLINE REPORTING – ACTIVATION PROCESS
EE ONLINE REPORTING – FORGOT PASSWORD
• Employer who forgot password, can click on “forgot
password” link on the EE reporting login page.
• You will receive a screen that requires you to enter the
company username and CEO email address
• You will then receive a password by e-mail that you have to
copy and thereafter click “activate EE user" link
• Paste the password on the screen that follows
• Use the system generated password as your old password and
enter your newly created password.
EE ONLINE REPORTING – FORGOT PASSWORD
Chief Directorate Communication | 2011.00.00
EE ONLINE REPORTING – FORGOT PASSWORD
Chief Directorate Communication | 2011.00.00
EE ONLINE REPORTING – NEW REGISTRATION
• Newly designated employer(s)may click on “register” link on
the EE reporting login page.
• Complete the mini registration form and click submit.
• Wait for the confirmation letter with login details.
• Employers are required to activate their account before they
can login.
• Employers who have previously submitted an EE report are
not required to register
Chief Directorate Communication | 2011.00.00
EE ONLINE REPORTING – NEW REGISTRATIONS
Chief Directorate Communication | 2011.00.00
EE ONLINE REPORTING – ACTIVATION
PROCESS
Chief Directorate Communication | 2011.00.00
EE ONLINE REPORTING – ACTIVATION PROCESS
EE ONLINE REPORTING – ACTIVATION PROCESS
• Please note the rule for acceptable passwords:
alphanumeric, at least 8 or more characters, 1 special
character(!@#$% etc).
EE ONLINE REPORTING – LANDING PAGE
EE ONLINE REPORTING
• Click on “capture EE report” link and complete all sections of EEA2
& EEA4 forms.
• Employer(s) may click “request EE report” link to request a copy of
their reports for CEO’s approval.
• Press submit button (no changes allowed after submission).
• A copy of the EEA2 & EEA4 forms including acknowledgement
letter will be forwarded to the CEO and EE Manager via email.
EE ONLINE REPORTING
EE ONLINE REPORTING
EE ONLINE REPORTING
Important hints
The following changes needs a letter signed by the CEO:
• Contact details of the CEO and EE Manager
• Structure of the company e.g. mergers, restructurings
etc
• The reporting process e.g. consolidation of the EE
report for group companies
Important Hints cont.
The designated employer must:
• Publish summary of the EE report in their annual
financial report
• Keep record of the reports
EE ONLINE REPORTING – STATISTICS FOR
2012
REPORT FOR ONINE AND INTERNAL CAPTURING
NO
NO OF EMPLOYERS
PERCENTAGE
1.
REPORTED ONLINE
21148
96%
2.
CAPTURED INTERNALLY
864
4%
GRAND TOTAL
22012
100%
EE ONLINE REPORTING – STATISTICS
FOR 2012
2012 EE PUBLIC REGISTER
• The fourteenth EE Public Register (Gazette No: 36362)
was released on the 15 April 2013 by the Minister of
Labour.
• This Register may be accessed on the DoL website at
www.labour.gov.za or purchased from Government
Printers at 012 334 4508.
• The EE Public Register by Industry/Sector is also
available on the DoL website to the public.
Thank You…
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