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Developing Oral and Online Presentations

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Chapter 12
Developing Oral and
Online Presentations
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 1
Learning Objectives
1. Planning a presentation
2. Developing a presentation
3. Enhancing presentations with visuals
4. Completing a presentation
5. Delivering a presentation
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 2
Planning a Presentation
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 3
The Three-Step Process
Planning
Writing
Completing
Situation
Adapt to
the Audience
Revision
Compose
the Message
Preparation
Information
Medium
Organization
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Delivery
Confidence
Chapter 12 - 4
Analyze the Situation
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 5
Select the Medium
Online
Face-to-Face
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 6
Organize Presentation
Main Idea
Scope
Approach
Content
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 7
Presentation Outline
1. State your purpose and main idea
2. Organize your points and sub-points
3. Identify major points throughout
4. Plan transitions between sections
5. Prepare bibliography and sources
6. Choose a compelling title
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 8
The Speaking Outline
•Start with the planning outline, and simplify it
•Condense points and transitions to key words
•Add delivery cues for emphasis or visuals
•Arrange your notes, either hardcopy or digital
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 9
Developing a Presentation
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 10
Adapt to the Audience
Small Groups
Large Audiences
Casual Style
Formal Style
Elicit Participation
Control Participation
Simple Visuals
Multimedia
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 11
The Presentation
•Introduction
•The Body
•The Close
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 12
The Introduction
•Arouse Interest
•Build Credibility
•Preview the Message
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 13
Presentation Body
•Present Main Points
•Connect Your Ideas
•Hold Audience Attention
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 14
Presentation Close
•Restate Main Points
•Describe Next Steps
•Finish Strong
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 15
Enhancing the Presentation
with Effective Visuals
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 16
Electronic Presentations
Disadvantages
Advantages
Conception
Simplicity
Delivery
Authenticity
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 17
Choose Slide Style
Structured
Free-Form
Elements of Design
Amount of Content
Number of Slides
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 18
Structured Slides
Fast and Easy
Creation
Routine
Presentations
Complex Ideas
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 19
Unstructured Slides
Complement
Information
Manage
Information
Process
Information
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 20
Readable Content
•Highlight Key Points
•Summarize and Preview
•Signal Major Shifts
•Illustrate Concepts
•Create Interest
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 21
Designing Graphics
Simplify
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Clarify
Chapter 12 - 22
Select Design Elements
•Colors
•Background
•Foreground
•Font Styles
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 23
Animation and Media
Transitions
Builds
Decorative
Hyperlinks
Functional
Audio or Video
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 24
Completing a Presentation
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 25
Finalize Slides and Support
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 26
Presentation Methods
•Memorizing
•Reading a Script
•Using Notes
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 27
Practice Your Delivery
•Present Naturally
•Know the Material
•Check Equipment
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 28
Practice Your Delivery
•Check Your Timing
•Practice the Speech
•Anticipate Questions
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 29
Delivering a Presentation
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 30
Overcome Anxiety
•Don’t Try to Be Perfect
•Prepare and Practice
•Visualize Success
•Take Deep Breaths
•Be Ready to Go
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 31
Overcome Anxiety
•Get Comfortable
•Take a Short Break
•Stay on Message
•Make Eye Contact
•Keep on Going
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 32
Respond to Questions
Ground Rules
Preparation
Nonverbal Cues
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 33
Respond to Questions
Honest Answers
Control
Conclusion
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 34
The Backchannel
Advantages
Disadvantages
Support
Credibility
Feedback
Control
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 35
Work the Backchannel
•Use Social Media
•Monitor Feedback
•Review Comments
•Tweet Key Points
•Set Expectations
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 36
Online Presentations
Advantages
Disadvantages
Cost Savings
“Digital Divide”
Convenience
“Human Moments”
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 37
Presentation Tips
Previews
Simplicity
Feedback
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 38
Presentation Tips
Audience
Connection
Technology
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 39
Developing Oral and
Online Presentations
Copyright В© 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 12 - 40
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