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Online Service - State of Michigan

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Past, Present, Future
Agenda
• MIOSHA – Asbestos Program
• Accreditation, Contractors, Training Providers
• Presented by Kimberly Weaver,
Recordkeeping/Licensing/Accreditation Secretary
• Notifications
• Presented by Lisa VanSteeland, Notification/Compliance
Secretary
• Department of Environmental Quality – Air
Quality Division, NESHAP Asbestos Program
• Presented by Kim Dohm, Notification Coordinator
Presented by: Kimberly A. Weaver
R ecordkeeping/Licensing/Accreditation Secretary
Past
Accreditation:
Paper files
Mailed applications, fees, training certificates,
photos, rГ©sumГ©s
Contractors:
Paper files
Mailed applications, fees, proof of worker’s
compensation insurance, list of
employees, etc.
Past
Training Providers:
Paper files
Mailed applications and fees
Mail/fax course notifications
Mail/fax class list
Copies of certificates were not requested
Present
Accreditation:
Paperless file
Online renewals – ability to pay online
Mail initial applications and fee (applications,
photos, training certificates, rГ©sumГ©s can
be e-mailed – fees need to be mailed)
E-mail photos (.jpg), applications (.pdf), rГ©sumГ©s
(.pdf), training certificates (.pdf)
Email: asbestos@michigan.gov
Online Accreditation Renewals
February 1, 2012 – The Online Accreditation Renewal
program went live and had it’s first user
On June 5, 2012 – The MIOSHA – Asbestos Program
received a Reinvention Patent Award for Innovative Ideas
for Increased Productivity
Awarded for increased productivity, elimination of
unnecessary or duplicative processes, increased
cost savings, improved quality of service and
simplified work processes
Online Accreditation Renewals
February 1, 2012 – September 30, 2012
551 uses – renewing 620 applications (2,670 total)
23% of the applications renewed were online
October 1, 2012 – September 30, 2013
1,102 uses – renewing 1,232 applications (2,598 total)
32% of the applications renewed were online
October 1, 2013 – February 28, 2014
617 uses – renewing 676 applications (1,515 total)
44% of the applications renewed were online
Present
Contractors:
Paperless file
Mail applications, list of employees, proof of
workers’ compensation and fee (initial and
renewal)
Deficiency letters e-mailed* rather than mailed
(corrections to deficiencies can be e-mailed)
*E-mailing recently implemented. Make sure we have your correct e-mail address
when you apply for the company license!
Email: asbestos@michigan.gov
Present
Training Providers:
Paperless file
Mail applications and fees
E-mail/fax course notifications
E-mail/fax class list
E-mail/fax copies of certificates issued
Training Course Audit letters e-mailed rather than
mailed
Email: asbestos@michigan.gov
Future
Accreditation:
Documents automatically import into database
Contractors:
Online renewals – ability to pay online
Documents automatically imported into database
Training Providers:
Online renewals – ability to pay online
Deficiency letters e-mailed rather than mailed
Paperless – Only submit information through
e-mail
Ideas For Future Projects
Accreditation:
Initial applications submitted and paid electronically
Contractors:
Initial applications submitted and paid electronically
Training Providers
Provider schedule training course notifications
electronically
Provider upload class lists and certificates
electronically into database
Reminders
Accreditation:
Photos: NO beards, goatees, chin hair, etc.; No
hats or head coverings; No dark glasses
Photos too dark…make sure the person can be
clearly seen in the photo
Photos – need head and shoulders - don’t cut off a
person’s head, chin or shoulders
Call before coming into the office to make sure
someone is available to help
Reminders
Contractor:
Certificate of Liability Insurance
Issue date must be within the last 30 days (upper
right corner)
Certificate Holder must be the MIOSHA-Asbestos
Program (lower left corner)
Worker’s Compensation must be > 30 days from
expiration
List of employees – Use either the FULL SSN or
Accreditation Number
**If your employees take out-of-state training, be sure to supply a copy of
their most recent refresher training certificate as well.**
Reminders
Training Providers:
Initial class lists must contain students FULL SSN.
Email copies of all certificates issued for Initial and
Refresher classes
Use asbestos@michigan.gov as the e-mail
address for notifications, class lists, and
copies of certificates
NOTIFICATIONS
Presented by: Lisa VanSteeland
Notification/Compliance Secretary
• For regular notifications issues, please call (517) 636-4551
• Used for any questions regarding the form
• Revisions
• Which boxes to fill out
• 1% project fee
• For emergency notifications, contact (517) 322-1320
• Ask for an Industrial Hygienist to get approval
• REMINDER: Per Act 135 of 1986, as amended, Section 220(8)
states “…The written notice in emergency situations shall be
provided within 48 hours after the commencement of the asbestos
abatement project…”
Phone Numbers
• Presently accepting notifications via mail,
fax, or email (asbestos@michigan.gov)
• Presently any 1% project fees will need to
be submitted through the mail
• Future development of a system to accept
payments and issue refunds
Present and Future
• What is One Stop
• An online resource to help individuals start and operate a business in
Michigan, putting multiple government agencies at their fingertips.
Whether you are starting a business or already operate one, the
Michigan Business One Stop is your first stop for doing business in the
State of Michigan.
• Where can I access One Stop
• www.michigan.gov/business
• Who uses One Stop?
• Asbestos Abatement Contractors and/or Demolition Contractors in
order to complete the online notification of intent to renovate/demolish
form. Currently MDEQ is using this option with a future development
with LARA-Asbestos Program.
Present - One-Stop
• Box Calculate LARA Asbestos Project Fee:
• After printing from ONE STOP, remember to complete this section
before submitted to MIOSHA
• Box# 10 – Is Asbestos Present?
• Only numbers in this section not types of material being removed.
ONE STOP Submittals to MIOSHA
• Box #2 – Project Schedule:
• Days of the Week
• Work Hours
• Even though you are able to type more characters in the box, the print
becomes very tiny and hard to read
• If you notice that the type for this box is tiny (unreadable), please
attach a separate page with the information clearly legible
ONE STOP Submittals to MIOSHA
• Box #6 – Facility Description
• Specific Location(s) in Facility
• Even though you are able to type more characters in this box, the
print becomes very tiny and hard to read.
• If you notice that the type for this box is tiny (unreadable), please
attach a separate page with the information clearly legible.
ONE STOP Submittals to MIOSHA
• In the process of development for accepting online
notifications submitted through ONE STOP
• This will be another way to submit notifications to
MIOSHA without having to print, fax, or e-mail
• Once the notification is submitted on ONE STOP, it
will be directed to the correct agency (MIOSHA
and/or DEQ) based on notification type, footage,
and materials
Future - ONE STOP
Questions??
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