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Creating an Online Orientation

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Creating an
Online
Orientation
Jamine Hamner
What is the cost of Live
Orientation – Tangible Costs?
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Who leads the Orientation?
(Hourly Wage x 4 hours)
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Who preps materials for orientation?
(Hourly Wage x 2 hours)
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Cost of materials
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copies,
notebooks or folders,
hourly wage of print shop staff, etc.
Cost of catering
What else?
What is the cost of Live
Orientation? Example:
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Leader: $20 x 4 hours = $80
Staff: $15 x 2 hours = $30
Notebooks: $3 each x 5 attendees = $15
Copies: $.03 x 40 pages x 5 attendees = $6
Catering: $30
TOTAL: $131 x 12 times a year = $1572
What is the cost of Live
Orientation – Intangible Cost?
How many times has this happened? You have
your monthly orientation on the 10th.
A new potential volunteer shows up a day or
two later and now you tell them they have to
wait almost 4 weeks until they can proceed.
Did you lose them because of the long lead
time?
But I Don’t Want to Give Up My
Live Orientation!
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That’s fine….what about a combination of
online orientation and live orientation?
Would your live orientation be more
interesting, engaging if you could spend
less time on the tedious stuff?
What Do I Need to Create an
Online Orientation?
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A website
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A free website from the internet: type in
“free websites” into any internet search
engine.
A page on your hospital’s internet site
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Depending on how your internet site is
managed, it may or may not cost money for
you to add items to your internet site.
What Do I Need to Create an
Online Orientation?
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Your volunteer orientation handbook in
electronic format
п‚• Not a great choice - Microsoft Word
п‚• Great choice - PDF format - WYSIWYG
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Microsoft Office 2010 has the added function of
“Save As” a pdf.
Free pdf convertor online
What Do I Need to Create an
Online Orientation
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Orientation forms
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We all have agreements, tests, etc. that
must be completed by the volunteer as part
of his/her orientation.
You can choose to have the volunteer print,
complete, and bring these forms (see
previous slide)
OR you can choose to allow the volunteer
to submit this information online.
What Do I Need to Create an
Online Orientation?
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Optional: Online Hosted Forms
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Your hospital website may already have the
ability to create and host forms. Ask your IT
department.
Hosted forms online can be EXPENSIVE!!
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Formbuddy.com
Mycontactform.com
Emailmeform.com
Formsmarts.com
15 Nice Solutions for Fee Contact Form Services
Saintjosephvolunteers.org
saintjosephvolunteers.org
Saintjosephvolunteers.org
Saintjosephvolunteers.org
Saintjosephvolunteers.org
That’s the technical stuff….now
what about the fun stuff?
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How can you make your online orientation
more interesting than just reading black
and white text on a computer screen?
www.emaze.com
www.slideshare.net
Create Your Own Powerpoint
presentations and uploaed them to
SlideShare, or search and see if there is
something already loaded that you can
use. Click the Slideshare graphic below:
www.powtoon.com
www.prezi.com
Slid.es
More Resources
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Slid.es – create and share online presentations
19 Free Presentation Tools
Google Drive
http://professorjosh.com/2013/07/29/xtranorm
al-is-saying-goodbye-for-now-a-fewalternatives-to-try/
YouTube
Animation
http://professorjosh.com/2013/07/29/xtranormal-is-sayinggoodbye-for-now-a-few-alternatives-to-try/
Want to See How Others are
Doing It?
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University of Florida Health
Rochester General Health System
Medical University of South Carolina
Massachusetts General Hospital
Memorial Health System
American Red Cross
New Hanover Regional Medical Center
Maury Regional Medical Center
Marquette General
Chelsea Community Hospital
Mercy Gilbert Medical Center
OSF Saint Francis Medical Center
Baptist Health Lexington
My Contact Information
Jamine Hamner
hamnerja@sjhlex.org
859.313.2968
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