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Testing with Accommodations

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Getting Ready for
the District Choice
State Testing (DCST)
Administration
of the ACT
Presented by: Diane Peden
Agenda
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DCST Overview
Test Center Establishment
Standard Testing Requirements
Test Day Observers
Testing with Accommodations
Test Administration Training/Staff
Responsibilities
Ordering & Return of Materials
Getting Started Now
Resources
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The DCST
Administration of the ACT
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DCST Administration of the ACT
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District selects one of two test options
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The ACT, or The ACT Plus Writing
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The decision is then districtwide
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English
75 items
45 min
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Math
60 items
60 min
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Reading
40 items
35 min
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Science
40 items
35 min
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Writing
30 min
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DCST Administration of the ACT
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April 27, 2011 – initial test day
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May 11, 2011 – makeup test day
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April 27th - May 11th –
accommodations testing window
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DCST Administration of the ACT
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Weekday, school based administration
All grade 11 students at participating
schools take the test
All schools must test their own students
Scores achieved accepted for admission
at ALL universities/colleges and for
NCAA initial eligibility
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DCST Administration of the ACT
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Only schools meeting The ACT for State
Testing Standard Testing Requirements
are eligible to serve as test sites
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District notifies schools regarding
participation in DCST
Schools communicate to Students Early—
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No refunds for students already registered
for a National ACT Test Date
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DCST Administration of the ACT
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No “Registration” for DCST
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Estimated Enrollment during Establishment
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Enrollment Confirmation Form
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Pre-test session held before test day
ACT fee waivers may not be used
Technology requirements document posted
to District Choice State Testing website:
http://www.act.org/aap/dcst/
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DCST Test Site
Establishment Process
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DCST Test Site Establishment
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Establishment Packets shipped to
High School Principals late September
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Envelope for Principal
Envelopes for appointed testing personnel
in the principal’s mailing
Courtesy copy Establishment Packet mailed
to District Assessment Coordinators
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DCST Test Site Establishment
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Principals – Review key documents
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Checklist of Dates
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Testing Staff Qualifications and Responsibilities
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Summary of Test Administration
Policies for the ACT
Standard Testing Requirements
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DCST Test Site Establishment
Principal’s Responsibilities:
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appoint testing staff
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Test Supervisor
Back-up Test Supervisor
Test Accommodations Coordinator
Distribute establishment information to
appointed testing staff
Complete Online School Information/
Appointment of Testing Staff Form
Plan testing rooms/facilities
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DCST Test Site Establishment
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Required Online Test Site Establishment
Forms:
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Principals – Appointment of Testing Staff/
School Information Form
пЃ® Test Supervisors - ACT State Testing 2010 Test
Supervisor and Facilities Profile
пЃ® Back-up Test Supervisors - ACT State Testing
2010 Back-up Test Supervisor Profile
пЃ® Test Accommodations Coordinators - ACT State
Testing 2010 Test Accommodations Coordinator
Profile
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Standard Testing
Requirements
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Standard Testing
Requirements
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Apply to both initial and makeup tests
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Facilities
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Personnel
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Security
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Exact timing of tests
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Documentation of test day procedures
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Other test administration requirements
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Facilities
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Facilities
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Choice of test rooms for
standard time administration
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Well lit, comfortable temperature, quiet
atmosphere
Comfortable seating for 25-30 examinees
Prefer no more than 100 examinees per room
for manageable security
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Facilities
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Adequate writing surfaces
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Must accommodate both test booklet
and answer folder
No lapboards or temporary surfaces
resting on chair arms permitted
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Facilities
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Seating arrangements (requirements apply
equally to tables and desks)
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Minimum of 3 feet apart side-to-side
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Minimum of 3 feet apart head-to-head
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All students must face the same direction,
directly behind one another
Seats must be assigned by testing staff as
students enter room
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Facilities
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Freedom from distractions
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persons assisting with that day’s
administration may be in the room
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off bells and public address systems
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testing period required
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ВЅ hours The ACT
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hours The ACT Plus Writing
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Facilities
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Freedom from distractions
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testing rooms from regular
school activities
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from noisy locations
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wing of the high school – preferred
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decision to have 11th grade only in
session on test day
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Off-site Testing
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May request off-site testing location if unable to
meet Standard Testing Requirements for facilities
Consider off-site for initial test date and/or
makeup test date
Each off-site location must be approved by ACT
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Community college, church or other
public facility, private facility
Off-site Request Form on DCST website:
www.act.org/aap/dcst
Receipt deadline December 15, 2010
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Personnel
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Personnel
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Test Supervisors, Back-Up Test Supervisors,
and Test Accommodations Coordinators
have access to secure test materials prior
to testing
Avoid the appearance of a conflict of
interest, and protect relatives
(children, stepchildren, grandchildren,
nieces, nephews, siblings, in-laws, spouses,
and persons under your guardianship) from
allegations of impropriety
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Personnel
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Test Supervisors & Back-up Test Supervisors
may not be related to any examinee taking
the DCST administration of the ACT in 2011
anywhere in your state
Test Accommodations Coordinators may
not be related to any examinee testing
with accommodations taking the DCST
administration of the ACT in 2011 anywhere
in your state
Room supervisors & proctors may not
assist in a room where any relative is
being tested
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Personnel
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Testing staff must not engage in ACT test
preparation activities during current year
for commercial gain
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May be part of testing staff only if:
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Test preparation- part of regular
job responsibilities
Not employed by a commercial enterprise
Must not be enrolled in high school
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Personnel
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Each school is responsible for testing their own
students
A person may not serve as a Test Supervisor,
Backup Test Supervisor or Test Accommodations
Coordinator at more than one school
Athletic coach must not be a Test Accommodations
Coordinator if any student athlete is testing with
accommodations
Athletic coaches may not act as Room Supervisor
in any one-on-one situation in which a student
athlete is testing
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Security
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Security
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Constant security of materials
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Receive and store secure materials
Receipt, check-in, and verification of
test booklets by serial numbers
Restricted access at all times—
documented “chain of custody”
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Security
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Constant security of materials
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Test materials must not be transferred or
shared between schools
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This applies to all schools
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Schools within the same building
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Multiple schools testing at same off-site location
Answer folders not returned to students after
test responses are gridded
Immediate and complete return of all
materials to ACT
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Security
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All test sites must test on designated
test days only
Testing must be the first activity
of the morning for all students
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Students’ schedules must be adjusted
All Room Supervisors must begin
reading the Verbal Instructions no later
than 9:00 a.m.
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Bus schedules must be adjusted
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Security
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Proper identification of examinees by
Room Supervisor
Direct consultation with ACT to handle
administration irregularities
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Exact Timing
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Exact Timing
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More than one timepiece must be used in
each room to ensure accurate timing
Time remaining may not be posted
Announcement of five minutes
remaining must be read verbatim from
the Supervisor’s Manual
Timing and administration must be
monitored in each individual room—
not from a central location
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Documentation
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Documentation
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Testing Staff List returned with
answer folders
Roster, Seating Diagram, Test Booklet
Count Form, and Time Verification Form
returned for each room
Supervisor’s Report Form completed
accurately placed on top of answer folders
to be scored
Testing Irregularity Report Form(s)
returned with voided answer folders
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Other Test Administration
Requirements
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Other Test Administration
Requirements
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Standard time rosters must list all students
expected to test—not just those who are
present
Briefing Session 30 min. prior to test
No food or drink permitted in testing
rooms—this applies to both staff and
examinees
Tests must be administered in the order
listed: Test 1 (first), Test 2 (second)…
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Test Day Observers
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Test Day Observers
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Only those directly involved in testing
may be in testing area
Unannounced Authorized Observers
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ACT
Unauthorized Observers
Media
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пЃ® Parents
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Testing with
Accommodations
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Testing with
Accommodations
TAC Training—
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Fall mailing:
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Accommodations training DVD
ACT-Approved or State-Allowed
Accommodations Request Forms
Examples of available accommodations
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Extended Time, Testing over Multiple Days
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Alternate Formats (Large Print, Reader’s Script)
Late January/early February
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Test Administration Training
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Testing with
Accommodations
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ACT-Approved Accommodations
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Professionally diagnosed disabilities,
current IEP or 504 documentation
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College Reportable Scores
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Request Deadline – January 27, 2011
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ACT will review all ACT-Approved
Accommodations requests
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If approved:
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Student specific test materials
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Detailed testing instructions
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Testing with
Accommodations
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State-Allowed Accommodations
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School approved accommodations
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NOT college reportable
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Order Deadline – March 11, 2011
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ACT will review and approve all complete
State-Allowed Accommodations requests
If complete orders are placed:
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Student specific test materials
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Detailed testing instructions
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Test Administration Training
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Test Administration Training
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Late January/early February
REQUIRED for ALL Test Supervisors,
Back-up Test Supervisors and
Test Accommodations Coordinators
District Personnel may attend
If your school staff (TS, Backup TS,
Test Accommodations Coordinator)
has not been trained – YOUR school will
NOT be allowed to participate
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Test Administration Training
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Training will cover:
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an ACT overview
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standardized procedures
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test administration policies
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test accommodation administration
policies
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return of materials
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questions
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Following Test
Administration Training
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Testing staff must read and be familiar with
the Supervisor’s Manual
The Test Supervisor will organize an
in-school completion of all pre-test
information sections of the
answer folder (before test day)
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Following Test
Administration Training
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The Test Supervisor and Test
Accommodations Coordinator will:
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Select Room Supervisors and Proctors
Conduct a required local training session for
all testing staff before testing (a separate
training session is required for all staff who
will be supporting students testing with
accommodations conducted by the TAC
at each school)
Distribute a complete copy of the appropriate
Supervisor’s Manual to each Room Supervisor
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Test Administration
Staff Responsibilities
The testing staff must:
read and be familiar with the appropriate
Supervisor’s Manual
 read verbal instructions in the Supervisor’s
Manual verbatim
 focus on monitoring testing – NO other
personal work is permitted
пЃ® circulate frequently around the room
to monitor examinees
пЃ® recognize prohibited behavior and take action
as instructed in Supervisor’s Manual
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Ordering &
Return of Materials
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Ordering Materials
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Enrollment indicated on Appointment of
Testing Staff/School Information Form filled
out by Principal
Confirmation of enrollment is indicated
on Confirmation Form submitted by Test
Supervisor in mid February
Contact ACT to order additional materials
After the Initial Test Date, order makeup
materials by 5 pm CT, April 28 for the
Makeup Test Date
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Non-secure Shipment
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To arrive mid March, 2011
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To Test Supervisor
Supervisor’s Manual
пЃ® Taking the ACT for State Testing
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Answer Folders (blank)
Someone must be at the school to receive
this shipment
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We do not alter this shipment to
accommodate spring break schedules
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Secure Shipment
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To arrive in schools (not district offices)
the week of April 18, 2011
To Test Supervisor
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Standard Time Test booklets
To Test Accommodations Coordinator
ACT-Approved Accommodations materials
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Someone must be at the school to receive
this shipment
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If your school is on spring break April 18-22,
we will ship one week early
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Materials Return
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The carrier will pick up materials
the day following the test
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April 28 pick up for Initial Test Date
May 12 pick up for Makeup Test Date
and accommodations materials
Pick ups are pre-scheduled
Carrier may arrive at schools anywhere
from 8:00 am to 5:00 pm
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Getting Started Now
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Getting Started Now
Principals, plan ahead—
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be thinking about who you will appoint as
testing staff
consider your school in terms of meeting
standard testing requirements
work with staff to submit accommodations
requests as this requires extra planning
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Resources for DCST
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Forms and materials:
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http://www.act.org/aap/dcst
Standard time questions:
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DCST@act.org
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800-553-6244 ext. 2800
Accommodations questions:
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actstateaccoms@act.org
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800-553-6244 ext. 1788
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