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School of Arts and Social Sciences

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School of Arts and Social Sciences
28 April 2010
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9.00 – 9.30 School Ethics Framework, Ethics
procedures
9.30 – 9.45 Data Protection
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9.45 – 11.15
Informed Consent
п‚Ў Mental Capacity Act
п‚Ў Vulnerable adults & children
п‚Ў Covert research
п‚Ў Human Tissue Act
11.15 – 11.30 Coffee Break
11.30 – 12.30 Subject Specific case studies &
breakout
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Framework is supportive of staff activities,
and not intended to prohibit activity
Processes are meant to ensure good practice
and a climate of reflective practice
Ethics Framework will itself remain flexible
and subject to updating as appropriate, and as
our experience grows
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Intention is to ensure that initial scrutiny and
“sign off” takes place within the subject area,
where minimal risk is identified
Current system of Departmental Committee =>
School Committee reflects this
•Receives RE forms not
agreed at Dept level for
authorisation
•Organises Annual
Report/Audit
•Establishes process and
procedure across School
•Reports to School Research
Committee and liaises with
University Ethics Working
Party
•Receives and stores
RE1/RE4 on an annual
basis
•Provides administrative
support to Ethics Activities
where required
•Receives all staff related RE
forms and authorises
where possible
•Provides feedback from
subjects and practice to
School/University
procedures
School
Ethics
Committee
Dept R&E
Committee
RED Office
Dept DQC
•Receives and authorises all
student related RE forms and
authorises where possible
•Provides feedback from
curriculum and programme
developments to
School/University procedures
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RE1 - Staff Ethics Checklist
All academic staff in the School should
complete form RE1. The form should be
updated when substantial changes have
occurred and preferably on an annual basis.
These forms should be forwarded the Senior
Administrator of the RED Office for attention
of the Research Sub-Committee and will be
deposited in the School's research record
store.
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RE2 - Staff Research Projects
All staff undertaking new research projects should
complete form RE2. This should then be discussed
and approved at Subject Level (for example, this
could be done at Departmental Research and
Enterprise meetings). If there are no starred answers,
then the RE2 should be approved at Departmental
level.
If the research involves recruitment via the NHS
governance approval must be sought from the local
NHS Trust R&D department and ethical approval
from the Local NHS Research Ethics Committee.
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RE2 Cont.
If the research involves recruitment via Social Services the
project must also be reviewed by the Local Authority's Social
Care Ethics Committee. If the research project involves major
ethical issues, or will involve a conflict of interest, then it must
be reviewed by the School Ethics Committee prior to being sent
for external approval. If there is a legitimate reason for not
seeking written consent, then this should be explained on form
RE2. It is recommended that researchers consult the guidance of
appropriate professional associations in relation to informed
consent, for example from the British Sociological Association.
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RE3 - Undergraduate/
Masters Student Checklist
The student and Principal Supervisor/Tutor should
complete form RE3 at the first supervisory meeting.
Students will need to be informed of the School’s
ethics procedures in advance of the first supervisory
meeting, especially as they will be expected to have
read the relevant University documents. The process
of ethical review will be managed at departmental
level and overseen by research supervisors.
Supervisors will undertake expedited review when
the potential harm to participants and others affected
by the research is minimal.
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RE3 cont.
Where research involves more than minimal
risk full ethical review should be carried out
at Departmental Board/Ethics Committee
Where there are any concerns following this
process the Supervisor will refer the issue to
the School's Ethics Committee for full ethical
review and approval
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RE4 – Participant Consent Form
Research or consultancy projects that involve
face-to-face interviews, focus groups, direct
observation or similar methods of data
collection, should normally be given an
Information Sheet (or leaflet) and be asked to
sign Participant Consent Form (Form RE4).
All RE4 forms must be deposited in the
School's research record store which is
maintained by the RED office.
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RE5 – Research Information for Participants
Potential recruits to research must be given
sufficient information to allow them to decide
whether or not to take part. Consequently
before they are asked to sign a consent form,
participants should be provided with an
Information Sheet. This should be written in
simple, non-technical terms and be easily
understood by a lay person.
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RE5 cont.
The Information Sheet should normally
contain the following: study title; invitation
paragraph; purpose of the study; reason for
being chosen; explanation that their
participation is voluntary; explanation of
methods; possible benefits of taking part;
results of the research; who is organising or
funding the research; who is reviewing the
study.
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RE6 – Departmental Ethics Report
This form should be used where the
Departmental Committee is unable to give
approval to a project – the form records the
Committee’s concerns
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RE7 – Undergraduate/Masters Student
Checklist
To be completed for all research undertaken
(funded and unfunded) by staff, in the event
of Audit.
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RE8 – School Ethics Committee Report
To be completed by the Chair of the School
Ethics Committee only when unable to
approve the project.
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RE9 –Approval for Module based activity
To be completed by the Module Tutor as part
of the Module Approval process
Newly introduced process, currently being
piloted in the School
Intended mainly for UG taught modules,
usually containing externally facing groupwork
RE9 cont.
Activities are not classified as 'research' per se
and are therefore governed by health and safety
concerns rather than by ethics. They are activities
designed to contribute to the taught element of
the module - any data collected is not normally
treated as real research data and is discarded once
the session is completed.
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School Website
Framework Document
RE suite of forms
Quick Guide
University Website
Shared Drive
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Research and Enterprise Development (RED)
Office
Debra Shannon, School Registrar, Secretary to
School Ethics Committee, ext 3180
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Members of School Ethics Committee
Dr Alison Holland, Chair
Dr Alex Cowan, Dept of Humanities
Dr Robert McKenzie, Dept of Humanities
Dr Matt Smith, Dept of Social Sciences
Dr Paul Langley, Dept of Social Sciences
Dr Craig McLean, Dept of Social Sciences
Matt Hargrave, Dept of Arts
Dr Ysanne Holt, Dept of Arts
Dr Lesley Twomey, Dept of Languages
Ben McConville, Dept of Media
Dr Ian Inglis, Dept of Media
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